Payroll Specialist
3 weeks ago
Job Description:
- Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
- Ensures proper processing of payroll deductions for taxes, benefits, and other deductions.
- Issues, or reissues replacement checks or direct deposits due to payroll errors or final discharge. Processes pay adjustments as necessary.
- Maintains and reviews payroll processing system to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
- Ensures accurate and timely processing of payroll updates including terminations, and changes to pay rates.
- Prepares and maintains accurate records and reports of payroll transactions.
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Facilitates audits by providing records and documentation to auditors.
- Identifies and recommends updates to payroll processing procedures.
- Compiles HR metrics and data from a variety of sources including the human resource information system (HRIS) and payroll outputs, employment records, government labor statistics, competitors' rates, and other sources.
- Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
- Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
- May conduct or assist with conducting classification audits to ensure that jobs & employees are properly classified.
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
- May carry out additional responsibilities and special projects.
Required Skills/Abilities:
- Ability to represent our values and promote a positive culture for our employees.
- Excellent verbal and written communication skills.
- Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and solicit support when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Thorough knowledge of employment-related laws and regulations.
- Proficient with Microsoft Office Suite – Excel specifically.
- Experience with ADP WorkforceNow a plus
Education and Experience:
- Bachelor's degree in Accounting, Human Resources, Business Administration, or a related field required or equivalent work experience
- At least five years of payroll experience.
- PHR/SHRM-CP preferred
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