Office Coordinator/Assistant

Found in: Resume Library US A2 - 6 days ago


Morrisville North Carolina, United States Sobi Full time
Job Description

Introduction/Purpose

Oversee all Morrisville front office day to day operations.  Provides administrative support to the North America Leadership Team members.  Multiple demands with the potential for short timelines may occur, therefore the role involves a high degree of agility, initiative, flexibility, analytical judgment, and organizational skills. Actual duties will vary according to assignment, but will include meeting planning, travel logistics, business management, budgets, and/or the like.

 

Essential Responsibilities/Scope of the Job

Excellent organizational skills and the ability to multitask, managing multiple (sometimes conflicting) priorities

Effectively manage calendars, schedules meetings, and meeting logistics for both internal and external parties upon requested

Accurately and efficiently administer T&E for North America Leadership Team members as well as to the Head of Strategic Transformation Operations including domestic and international travel. Proactively book travel and identify services required based on the itinerary (e.g. ground transportation, venue contracts, etc.)

Perform clerical duties as requested: maintain team files, printing, photocopying, faxing, and scanning when necessary as well as sign for FedEx and mail deliveries and routing to appropriate departments

Greet visitors at the Morrisville office

Ensure smooth and efficient flow of day-to-day operations in the Morrisville office

Keep track of Morrisville office supplies, snacks, and drinks.

Assist with on-site meetings, trainings when needed (conference room reservations, catering, etc)

Serve as a liaison between Morrisville Property Facilities team and Sobi Office Manager and IT Manager

Partner with Morrisville Admin Staff to ensure continuous office coverage and serve as back-ups to each other

Alert employees of any Morrisville building related information

Must be in the Morrisville office during working hours (8:00am – 5:00pm), Monday through Thursday with remote option on Fridays.

 


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