Administrative Assistant

2 weeks ago


Libertyville Illinois, United States Baird & Warner Full time


About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Libertyville office.  This is a full time position with hours M-F 8:30am-5:00pm.  

*This position requires in-person working at our Libertyville office and is not a remote position.  

Essential Duties And Responsibilities:

Compile property transaction files for contracts and verify the information

Obtain missing information as required 

Compile buyer/listing packets

Answer phones

Open and distribute daily courier items

Distribute and prepare incoming and outgoing mail

General office support functions including greeting customers and maintaining office appearance

Pull MLS reports as directed

Data entry in multiple platforms 

Clean and sanitize work areas and office equipment

Qualifications:

Strong written and verbal communication skills

Ability to multi-task & prioritize

Strong computer skills - including Google platform and Microsoft Office

Social media savvy (FB, Instagram, Twitter, LinkedIn, etc.)

Canva and Photoshop experience a plus

Attention to detail - accuracy

Ability to work independently and with a team

Professional appearance

Proactive

Ability to learn new tasks quickly

Skills & Experience

High School Diploma or equivalent required

Previous Real Estate experience preferred

Administrative Assistant experience preferred

Benefits

Medical, dental, vision, PTO, VTO.



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