Administrative Assistant

Found in: Resume Library US A2 - 2 weeks ago


Dallas Texas, United States Consor Engineers Full time
The Opportunity:
CONSOR Engineers is seeking a reliable, organized, proactive Administrative Assistant to manage daily clerical tasks at our Dallas office. As the initial point of contact, you will ensure our team members and clients receive an iconic customer service experience. This role will wear many hats including: serving as the face of the company, handling incoming phone calls, answering inquiries from vendors and staff, supply ordering and stocking, correspondence and report preparation, assisting the accounting team, and other duties as assigned. Our ideal candidate will be a self-starter with a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills.

Essential Duties & Responsibilities:
Welcomes and assists in-person visitors

Candidate must be able to work from the office five days a week

Answers, screens, and forwards incoming phone calls pleasantly and professionally

Receives, sorts, and distributes daily office mail

Prepares and distributes emails, correspondence memos, letters, faxes, and forms

Assists and coordinates office events and meetings

Maintains electronic and paper files, records, and reports

Maintains office supplies and equipment inventory by checking stock and anticipating needed supplies

Receipt and expense report reconciliation

Scanning, uploading, filing, and reconciling various documents

Maintains company vehicle log and upkeep of vehicles

Ensures the proper presentation and upkeep of shared space and common areas, including reception area and kitchen

May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities, and operations

Required Credentials:
High School diploma or equivalent.

2+ years in an administrative role

Proficient knowledge of MS Office Suite: Word, Excel, PowerPoint, and Outlook

Strong attention to detail and organizational skills

Must maintain a positive, outgoing, and upbeat personality

Excellent written and verbal communication skills

Ability to multi-task and initiative to identify needs and see them through to completion

Maintain a high level of professionalism and integrity daily


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