Administrative Assistant

4 weeks ago

Detroit Michigan, United States Presbyterian Villages of Michigan Full time
Overview:
 

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Provides administrative, clerical and project support in a professional and confidential manner.

Responsibilities:
 

1. Organizes, directs and/or supervises departmental functions including reception, telephone communication system and mail distribution.

2. Attends and/or participates in meetings and/or events and may transcribe and prepare minutes or summaries.

3. Accumulates, maintains, verifies and reports data, statistics and research.

4. Assists with collection of rent and execution of monthly certification process of resident.

5. Composes, prepares, monitors and responds to correspondence.

6. Directs and assists residents, families, business invitees and staff.

7. Schedules and maintains appointments and calendars.

8. Creates and maintains filing system.

9. Responds to inquiries and provides information regarding the Village.

10. Scheduled and conducts Village tours.

11. Establishes and maintains resident (and prospect) records including but not limited to:

 Filing

 Revising and updating records, charts, etc.

 Gathering required data and documentation

 Data input

12. Assists with information gathering, including scheduling and conducting admission interview with potential residents and families.

13. Evaluates need for and/or requisitions adequate supplies, equipment and follow-up regarding assurance issues.

14. Evaluates need for and/or requests maintenance work orders.

15. Coordinates special events.

16. Creates newsletters, flyers and other documents utilizing various software programs and desktop publishing.

17. Creates and maintains a positive customer service atmosphere, including continuous quality improvement, teamwork, mutual respect, professionalism and accountability.

18. Attends and participates in all appropriate departmental/Village meetings, training and development opportunities.

19. Embrace, uphold and promote Presbyterian Villages of Michigan's mission, vision, beliefs, values, strategic goals, objectives and Servant Leadership.

20. Follows established policies and procedures including but not limited to:

 Presbyterian Village employment policies and procedures

 Departmental policies and procedures

 Safety policies and procedures

 Federal, state and local regulations

21. Performs any and all other duties and/or tasks as assigned or requested.

 

Qualifications:
Education/Formal Training:

High School Diploma or General Education Diploma (GED)

 Must be able to follow oral and written instructions, generally commensurate with some college level education or equivalent experience.

 Computer literate (word processing, spreadsheets and desktop publishing).

 Trained as Certified Occupancy Specialist at HUD or MSHDA villages.

 Affordable housing property management software if working at a HUD or MSHDA governed village.

 Math aptitude generally commensurate with some college level education or equivalent experience.

Certificates & Licenses:

HUD or MSHDA Villages: Certified Occupancy Specialist certificate required at hire, or within 6 months of position. Inability to obtain and sustain required certification will cause ineligibility for the position.

Communication/Interpersonal Skills: Ability to communicate professionally and effectively with all level of staff and visitors.

Previous Experience:

One to three years’ related professional business office experience or equivalent combination of educational experience.

 Experience working with one of the following subsidized programs: tax credit/MSHDA, low income, & HUD.

Computer Skills:

Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets database systems and email.

HUD or MSHDA governed village: Affordable housing property management software

 

  • Administrative Assistant II

    5 days ago

    Detroit, Michigan, United States Clean Earth Full time

    Job Description The Administrative Assistant provides administrative support to operations including but not limited to processing paperwork, including manifests, maintaining logs and communicating required reports to the appropriate departments.  Primary Responsibilities: Perform necessary data entry and record keeping activities   Assist customers...

  • Administrative Assistant

    4 weeks ago

    Detroit, Michigan, United States Quick Hire Staffing Full time

    Quick Start Staffing, LLC is currently seeking a skilled and detail-oriented Administrative Assistant to join our team in the financial services industry. As an Administrative Assistant, you will play a crucial role in supporting our mortgage department and ensuring efficient operations. This is a fantastic opportunity to work in a fast-paced environment and...

  • Legal Administrator

    3 weeks ago

    Detroit, Michigan, United States Geosyntec Consultants, Inc. Full time

    Overview: Do you want to build an impactful career to change the world for the better?  Geosyntec has an exciting opportunity for a Legal Administrator  to provide administrative support to our Legal Department in our Detroit, MI office, remotely from your home-office or any of our U.S. based offices such as: Kennesaw, GA, Boca Raton, FL, Chicago, IL,...

  • Administration Assistant

    4 days ago

    Detroit, United States Kerry Brothers Truck Repair Full time

    Job DescriptionJob DescriptionPosition Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide administrative support to ensure efficient operation of the office. The ideal candidate will have excellent communication skills, strong attention to detail, and the...

  • Administrative Assistant

    5 days ago

    Wixom, Michigan, United States Integrity Staffing Group Full time

    ISG – Administrative Assistant Opportunities near Brighton, MI! Competitive pay, work with a great team and start as soon as possible! Requirements Qualified Administrative Assistants will possess most, if not all, of the following skills and experience: ·         3+ years of recent/relevant administrative assistant experience, preferably in a...

  • Administrative Assistant

    3 weeks ago

    Detroit, Michigan, United States G-TECH Services, Inc. Full time

    Provide support in retirement administration. Responsibilities include but are not limited to: 1) corresponding to participant's inquiries related to retirement programs and processes, 2) reconciling employee data, 3) preparing and reviewing retirement communications, 4) process incoming retirement paperwork, 5) assisting with internal and external audits,...

  • Administrative Assistant

    2 days ago

    Detroit, United States Entech Medical Staffing Full time

    *JOB OVERVIEW:*We are seeking a skilled and organized Medical Secretary to join our team. As a Administrative Assistant/Medical Secretary, you will play a crucial role in providing administrative support to our medical office. Your attention to detail and ability to handle sensitive information will contribute to the smooth operation of our...

  • Administrative Assistant

    1 week ago

    Detroit, United States SER Metro-Detroit Full time

    Job DescriptionJob DescriptionJOB TITLE: Administrative Assistant DEPARTMENT: SER YouthBuild Learning Academy (SER Metro Charter School)DBA: SER Learning AcademyDIVISION: Youth ServicesLOCATION: Samaritan Center - 5555 Conner St, Detroit, MI 48213 (East) REPORTS TO: Assistant Principal FLSA STATUS: Non-Exempt/HourlyCLASSIFICATION: Full-Time RegularAPPROVED...

  • Administrative Assistant

    4 weeks ago

    Detroit, United States Pensole Lewis College Full time

    Job DescriptionJob DescriptionPosition: Administrative Assistant (Full-Time)Company: Pensole Lewis College of Business and DesignDepartment: Education Location: 200 Walker St, Detroit, Michigan, United States (On-site) WHO WE AREPensole Lewis College of Business & Design (PLC) is the Creative Northstar and premier HBCU that is Rebranding Education and...

  • Administrative Assistant

    5 days ago

    Detroit, United States PURIS Corporation, LLC Full time

    Job DescriptionJob DescriptionAdministrative AssistantAbout PURIS:PURIS Corp. and our family of companies operate across all 50 states and Canada with 900+ employees dedicated to environmental sustainability and smart and sustainable resource management. We provide trenchless pipe rehabilitation solutions and technology to municipal water, wastewater, and...

  • Legal Administrative Assistant

    4 weeks ago

    Detroit, United States Hutchinson Cannatella, P.C. Full time

    Job DescriptionJob Description Wanted: Legal Administrative Assistant for busy Downtown Detroit law firm that represents Fortune 500 and insurance companies throughout the State of Michigan. Duties: provide advanced administrative support to multiple attorneys that specialize in Catastrophic Personal Injury and Property Damage Civil Defense cases. Tasks...

  • Administrative Assistant

    1 month ago

    Michigan City, United States Snyder Insurance Agency Full time

    **About us** Snyder Insurance Agency is a small business in Michigan City, IN. We are a professional office and our goal is to build long term, meaningful relationships with our clients.. Our work environment includes: - On-the-job training - Growth opportunities - Team Work environment **Responsibilities**: - Provide administrative support to ensure...

  • Administrative Assistant

    4 weeks ago

    Detroit, United States Neighborhood Service Organization Full time

    Job DescriptionJob DescriptionNSO is looking for an Administrative Support Specialist to work at our Central Office. Responsibilities include Administrative Support including coordinating and scheduling meetings, composing and word processing documents, effectively managing emails and responses, correspondence, forms, and processing finance forms (check...

  • Executive Administrative Assistant

    2 weeks ago

    Detroit, United States Talascend Full time

    Talascend is currently seeking an Executive Administrative Assistant for a contract opportunity with a leading automotive manufacturer in Detroit, Michigan RESPONSIBILITIES: This position supports multiple Executives; provides broader departmental activity support; exercises independent judgement. Manage an active calendar of appointments, understand...

  • Administrative Assistant

    4 weeks ago

    Detroit, United States DETROIT TRAINING CENTER, INC Full time

    Job DescriptionJob DescriptionThe Detroit Training Center is looking for someone who assist with office tasks as required to help the team achieve our mission of putting on excellent workforce development programs with high placement rates.Schedule:Monday - Friday 8:00am - 4:30pm Full-Time (In-person)Job Duties:Assisting with projects from CEO, Director of...

  • Legal Administrative Assistant

    4 weeks ago

    Detroit, United States Miller Johnson Full time

    Miller Johnson, one of Michigan’s largest full-service law firms, is seeking an experienced full-time Legal Administrative Assistant for our Detroit Office.RESPONSIBILITIESCoordinating administrative and legal practice tasks and projects for attorneysCalendaring and coordinating meetings, appointments, deadlines, tasks, and conference callsPreparing new...

  • Legal Administrative Assistant

    4 weeks ago

    Detroit, United States Miller Johnson Full time

    Miller Johnson, one of Michigan’s largest full-service law firms, is seeking an experienced full-time Legal Administrative Assistant for our Detroit Office.RESPONSIBILITIESCoordinating administrative and legal practice tasks and projects for attorneysCalendaring and coordinating meetings, appointments, deadlines, tasks, and conference callsPreparing new...

  • Administrative Assistant

    4 weeks ago

    Detroit, United States Quick Hire Staffing Full time

    Job DescriptionJob DescriptionQuick Start Staffing, LLC is currently seeking a skilled and detail-oriented Administrative Assistant to join our team in the financial services industry. As an Administrative Assistant, you will play a crucial role in supporting our mortgage department and ensuring efficient operations. This is a fantastic opportunity to work...

  • Administrative Assistant

    3 weeks ago

    Royal Oak, Michigan, United States Rasor Law Firm Full time

    Rasor Law Firm is seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for assisting with various accounting and administrative tasks to ensure the smooth operation of the firm. This is a great opportunity for someone who has a strong attention to detail and is looking to gain experience in both...

  • Administrative Assistant I

    21 hours ago

    Detroit, United States Wayne State University Full time

    Administrative Assistant I - Physician Assistant Studies Wayne State University is searching for an experienced Administrative Assistant I - Physician Assistant Studies at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are...