Administrative Assistant

4 weeks ago


South San Francisco California, United States AbbVie Full time
Job Description

This role can be based in Mettawa, IL or South San Francisco, CA

Provides advanced administrative support to Head of Sales and three field directors. May provide backup support to other staff as needed.

Maintains and manages calendars, including expense reports, meeting and travel scheduling; proactively identifies and resolves scheduling conflicts.

Schedules and organizes onsite and offsite meetings, reserves meeting spaces and ensures conference rooms are prepared and set up prior to the start of a meeting.

Provides ongoing field meeting support for both live and virtual meetings including scheduling, agendas and follow-up notes.

Coordinates new employee onboarding and offboarding

Maintains org chart, photobook, territory maps, and roster.

Consistently handles confidential or business-sensitive information.

Professionally interacts with high level executives.



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