Administrative Assistant
Found in: Resume Library US A2 - 1 week ago
We are looking for a full-time administrative assistant to maintain and organize company documents, handle purchasing and invoicing, assist with routine documentation. Below are the list of roles & responsibilities, qualifications, and skills. If you believe that you’re a good candidate, and are interested in this position, please apply with a copy of your resume and a cover letter.
● Perform hiring and onboarding paperwork, and assist with payroll and reimbursements through Gusto.
● Manage Accounts Payable and Accounts Receivable.
● Maintain and organize company expense documents and receipts.
● Prepare and monitor purchasing requests, shipping, and invoicing.
● Manage travel arrangements for the team such as booking flights, cars, hotels, and restaurant reservations.
● Maintain records of employee timesheet, vacation and out of office days.
● Place orders for office and field supplies.
● Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
● Write and edit company communication documents from letters to reports and instructional documents.
● Take meeting minutes as needed.
● Work closely with the operations and engineering teams based in Houston to assist in filing paperwork, reports, and documentation across all aspects of the business.
● Assist with proposal submissions.
● Act as a point of contact for external clients and partners such as: taking calls, receiving emails and letters, scheduling meetings, and managing visitors to our Houston office.
● Help implement new programs, procedures, methods, and systems for document organization.
Requirements
Education & training:
● BS in business administration or similar
Required Experience and Expertise:
● Minimum 5 years of experience in administrative assistant roles is required
● Experience with Accounts Payable, Accounts Receivable is required
● Proficient in MS Office Suite
Preferred qualifications and competencies:
● Experience in QuickBooks, payroll (Gusto), employee benefits, and corporate taxes
● Administrative writing skills
● Attention to detail and problem-solving skills
● Some knowledge of renewable energy industries is preferred
General requirements:
● Excellent time management skills and the ability to prioritize work
● Excellent written and verbal communication skills
● Strong organizational skills with the ability to multitask
● Knowledge of office management systems and procedures
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
This is not a comprehensive list of benefits
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