(TEMP)Executive Assistant
3 weeks ago
With minimal supervision, provide high-level administrative support to the members of the IP leadership team
Support and maintain calendars and schedules for IP leadership
Support coordination of leadership team meetings, HQ leadership & customer visits to SFO
Assist with travel arrangements, itineraries, international visa and passport processing requirements
Handle office supplies fulfillment, event planning and other administrative duties as required
Prepare travel expense reports using the Concur expense reporting system
Support special projects when necessary
Prepare PowerPoint presentations, Excel and Word documents & reporting as directed
Work with other admins and HR on campus for combined campus events (e.g., team building, employee relations events).
Work with HR to set up new shared service employees at the respective office location (e.g. desk/office, travel/relocation arrangements, onboarding meetings/schedules, corporate credit cards, phone, business cards)
Submit requisitions for purchase order requirements
Cover reception desk
US Bank administrator for corporate card processing
Position Requirements:
Qualifications:
Educational degree (i.e., Associates degree in Business, Computer, or Secretarial Science or equivalent work experience or bachelor’s degree preferred)
2-4 years' experience in a large office environment
Skills Required:
Good communication/interpersonal communication skills – able to work effectively across functions
Good organizational, prioritization and planning skills
Excellent customer service skills
Strong computer skills - experience with Excel, Word, PowerPoint, Access, Graphics, etc.
Must be knowledgeable in standard office procedures and practices
Knowledge of financial reporting systems is a plus
Self-starter, with proven ability to work independently and make independent decisions, especially amid ambiguity
Ability to work independently and as part of a team
Ability to work well under pressure, meet deadlines
Ability to maintain high ethical standards of integrity and quality
Detailed oriented, organized with a positive attitude and commitment to efficiency
Business Acumen:
Experience with manufacturing industry is a plus
Problem Solving:
Able to work with others to move forward with a solution.
Interpersonal Skills:
Ability to communicate cross-culturally and with people at all levels across the organization
Positive, professional, team player who employs a supportive approach to all co-workers and customers.
Strong interpersonal skills/ability to develop strong working relationships
Equal Pay Act Statement:
We aim to pay our ‘ITT’ers’ fairly and competitively in the locations that they live and work. Pay-for-performance is a principle that we believe in, and employees are rewarded based not only on ‘what’ they accomplish, but also on ‘how’ they reflect ITT’s values. ITT offers a competitive salary and robust total rewards package, such as health insurance, 401(k), short and long-term disability, paid time off, growth and developmental opportunities, and other incentive compensation programs. Specific benefits are dependent upon whether or not the position is part of a collective-bargaining agreement. The salary offered to a candidate is based several factors such as candidate experience and qualifications, location, as well as market and business considerations.
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