(TEMP)Executive Assistant

4 weeks ago

Seneca Falls, United States ITT Inc. Full time

Essential Responsibilities

* With minimal supervision, provide high-level administrative support to the members of the IP leadership team
* Support and maintain calendars and schedules for IP leadership
* Support coordination of leadership team meetings, HQ leadership & customer visits to SFO
* Assist with travel arrangements, itineraries, international visa and passport processing requirements
* Handle office supplies fulfillment, event planning and other administrative duties as required
* Prepare travel expense reports using the Concur expense reporting system
* Support special projects when necessary
* Prepare PowerPoint presentations, Excel and Word documents & reporting as directed
* Work with other admins and HR on campus for combined campus events (e.g., team building, employee relations events).
* Work with HR to set up new shared service employees at the respective office location (e.g. desk/office, travel/relocation arrangements, onboarding meetings/schedules, corporate credit cards, phone, business cards)
* Submit requisitions for purchase order requirements
* Cover reception desk
* US Bank administrator for corporate card processing

Position Requirements

Qualifications:

* Educational degree (i.e., Associates degree in Business, Computer, or Secretarial Science or equivalent work experience or bachelor's degree preferred)
* 2-4 years' experience in a large office environment

Skills Required:

* Good communication/interpersonal communication skills - able to work effectively across functions
* Good organizational, prioritization and planning skills
* Excellent customer service skills
* Strong computer skills - experience with Excel, Word, PowerPoint, Access, Graphics, etc.
* Must be knowledgeable in standard office procedures and practices
* Knowledge of financial reporting systems is a plus
* Self-starter, with proven ability to work independently and make independent decisions, especially amid ambiguity
* Ability to work independently and as part of a team
* Ability to work well under pressure, meet deadlines
* Ability to maintain high ethical standards of integrity and quality
* Detailed oriented, organized with a positive attitude and commitment to efficiency

Business Acumen:

* Experience with manufacturing industry is a plus

Problem Solving:

* Able to work with others to move forward with a solution.

Interpersonal Skills:

* Ability to communicate cross-culturally and with people at all levels across the organization
* Positive, professional, team player who employs a supportive approach to all co-workers and customers.
* Strong interpersonal skills/ability to develop strong working relationships

Equal Pay Act Statement

We aim to pay our 'ITT'ers' fairly and competitively in the locations that they live and work. Pay-for-performance is a principle that we believe in, and employees are rewarded based not only on 'what' they accomplish, but also on 'how' they reflect ITT's values. ITT offers a competitive salary and robust total rewards package, such as health insurance, 401(k), short and long-term disability, paid time off, growth and developmental opportunities, and other incentive compensation programs. Specific benefits are dependent upon whether or not the position is part of a collective-bargaining agreement. The salary offered to a candidate is based several factors such as candidate experience and qualifications, location, as well as market and business considerations.

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