Office Coordinator

Found in: Resume Library US A2 - 2 weeks ago

Orlando Florida, United States Orlando Health Full time
Position Summary:
This job will be 7am to 3:30pm.  Must know how to create power points, use outlook calendar, familiar with timesheets and scheduling.  Act as the right hand man to the manager of the maintenance team manager.  Two years clerical experience and more required as well as high school diploma.  College education preferred. 

Orlando Health Dr. P. Phillips Hospital is a 285-bed acute care facility serving southwest Orange
County for more than 35 years. The hospital offers advanced technology and expertise in
numerous areas of specialty, including diagnostic imaging, cardiovascular and stroke care, comprehensive surgical services, and rehabilitation, with minimally invasive options for many procedures utilizing the DaVinci® Robotic Surgical System and Mako SmartRobotics™ roboticarm-assisted surgery for knee and hip joint replacement. A comprehensive Emergency Department treats both adults and children, including a “fast track” for minor emergencies, and is a designated Primary Stroke Center. The campus also includes an Orlando Health Cancer Institute location offering diagnostic, treatment and support services. Recognized for quality,
Orlando Health Dr. P. Phillips appeared among the top teaching hospitals on the IBM Watson Health 100 Top Hospitals® list for 2021 and was named as a “2020 Best Places to Work in Healthcare” by Modern Healthcare. The hospital also provides services at the Orlando Health
Emergency Room and Medical Pavilion – Osceola in Kissimmee and Orlando Health Emergency 

Responsibilities:
Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.
 Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies
and coaching plan.
 Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.
 Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record
retention, duplication, faxing, mail distribution, and ordering of supplies.
 Performs scheduling and monitoring of time/payroll reports.
 Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel
expense reports).
 Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
 Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical
reports, and personnel records.
 Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains
appropriate files.

Qualifications:
High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong
interpersonal, customer service, communication, and managerial skills required.
Licensure/Certification
Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or
related business field may be substituted for two years of experience.

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