Executive Assistant
3 weeks ago
Job Title: Executive Assistant (Contract)
Location: Minneapolis
Duration: 5-6 Months (with potential for permanent conversion)
About Us: LHH is partnering up a dynamic and innovative company dedicated to a financial services company. We are seeking a dedicated and highly organized Executive Assistant to join our team on a contract basis. This role offers an exciting opportunity to contribute to our team’s success and potentially grow into a permanent position.
Position Overview: The Executive Assistant will provide high-level administrative support to our executive team. The ideal candidate will have 1-5 years of experience in a similar role, with a strong background in managing complex calendars, coordinating events, and arranging travel. This is a contract position for 5-6 months, with the possibility of transitioning to a permanent role based on performance and business needs.
Key Responsibilities:
- Calendar Management: Efficiently manage and coordinate the executive team’s schedules, ensuring optimal time management and prioritization of appointments and meetings.
- Event Planning: Organize and execute company events, meetings, and conferences, including logistical planning, coordination of participants, and preparation of materials.
- Travel Support: Arrange and manage all aspects of travel itineraries, including booking flights, accommodations, transportation, and preparing travel-related documents.
- Communication: Act as a liaison between the executive team and internal/external stakeholders, handling correspondence, phone calls, and inquiries in a professional manner.
- Administrative Support: Perform various administrative tasks such as preparing reports, maintaining records, handling confidential information, and assisting with special projects as needed.
- Problem Solving: Address and resolve any issues or conflicts that arise related to scheduling, travel, or events with a proactive and solution-oriented approach.
Qualifications:
- 1-5 years of experience as an Executive Assistant or in a similar administrative role.
- Proven ability to manage complex calendars and coordinate events.
- Experience in supporting travel arrangements for executives.
- Excellent organizational and time management skills with a keen attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Flexibility and adaptability to changing priorities and demands.
Preferred Qualifications:
- Experience in [specific industry or company type, if applicable].
- Familiarity with travel management software and event planning tools.
What We Offer:
- Competitive compensation for the duration of the contract.
- Opportunity to work in a collaborative and dynamic environment.
- Potential for conversion to a permanent position based on performance and business needs.
- Professional development and growth opportunities.
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