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Executive Assistant to the Executive Director

2 weeks ago

Charlotte, North Carolina, United States Ally Financial Full time $80,000 - $120,000 per year
General information

Career area

Risk

Work Location(s)

601 S. Tryon Street, NC

Remote?

No

Ref #

20854

Posted Date

Working time

Full time

Ally and Your Career

Ally Financial only succeeds when its people do - and that's more than some cliché people put on job postings. We live this stuff We see our people as, well, people - with interests, families, friends, dreams, and causes that are all important to them. Our focus is on the health and safety of our teammates as well as work-life balance and diversity and inclusion. From generous benefits to a variety of employee resource groups, we strive to build paths that encourage employees to stretch themselves professionally. We want to help you grow, develop, and learn new things. You're constantly evolving, so shouldn't your opportunities be, too?

Work Schedule: Ally designates roles as (1) fully on-site, (2) hybrid, or (3) fully remote. Hybrid roles are generally expected to be in the office a certain number of days per week as indicated by your manager. Your hiring manager will discuss this role's specific work requirements with you during the hiring process. All work requirements are subject to change at any time based on leader discretion and/or business need.

The Opportunity

This role is on a hybrid schedule in our Charlotte, NC office most days each week with one remote day weekly.

We are seeking a highly organized and proactive Executive Assistant to support the Executive Director – Operational Risk & Resilience in a dynamic and fast-paced financial services environment. The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage multiple priorities efficiently. This role is crucial in ensuring the smooth operation of the Executive's office and involves a wide range of administrative and strategic support tasks.

The Work Itself
  • Administrative Support:
    • Manage calendars, schedule meetings, and coordinate travel arrangements for 2 or more Executive Directors within the Ally Risk organization.
  • Prepare and organize meeting materials and presentations. Support meeting coordination, including scheduling, preparing agendas, and following up on action items.
  • Manage incoming communications and prioritize them for the Executive Directors' attention.
  • Communication:
    • Prepare and proof correspondence, reports and other written material and prioritize work assigned to meet individual goals of the Executive(s).
  • Serve as the primary point of contact between the Executive Director and internal/external stakeholders.
  • Handle correspondence, including emails and phone calls, with professionalism and confidentiality.
  • Project Management:
    • Assist in the planning and execution of projects and initiatives supporting the Executive(s).
  • Track project timelines, deliverables, and ensure deadlines are met.
  • Documentation:
    • Prepare, review, and edit reports, presentations, and other documents.
  • Maintain accurate records and filing systems.
  • Event Coordination:
    • Organize and coordinate events, meetings, and conferences.
  • Handle logistics, including venue selection, catering, and technology setup.
  • Relationship Management:
    • Build and maintain strong relationships with key stakeholders, both internally and externally. Facilitate effective communication and collaboration across departments.
The Skills You Bring
  • Bachelor's degree preferred in Business Administration, Finance, or a related field preferred.
  • 3+ years of proven experience as an Executive Assistant or in a similar role, within the financial services industry preferred.
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle sensitive information with discretion and maintain confidentiality.
LI-Hybrid
How We'll Have Your Back

Ally's compensation program offers market-competitive base pay and pay-for-performance incentives (bonuses) based on achieving personal and company goals. Our Total Rewards program includes industry-leading compensation and benefits plus additional incentives that are designed to meet your needs and those of your family so you can get the most out of your career and your life, including:

  • Time Away: Program starts at 20 paid time off days in addition to 11 paid holidays and 8 hours of volunteer time off yearly (time off days are prorated based on start date and program varies based on full or part-time status and management level).
  • Planning for the Future: plan for the near and long term with an industry-leading 401K retirement savings plan with matching and company contributions, student loan pay downs and 529 educational save up assistance programs, tuition reimbursement, employee stock purchase plan, and financial learning center and financial coach access.
  • Supporting your Health & Well-being: flexible health and insurance options including medical, dental and vision, employee, spouse and child life insurance, short- and long-term disability, pre-tax Health Savings Account with employer contributions, Healthcare FSA, critical illness, accident & hospital indemnity insurance, and a total well-being program that helps you and your family stay on track physically, socially, emotionally, and financially.
  • Building a Family: adoption, surrogacy and fertility assistance as well as paid parental and caregiver leave, Dependent Day Care FSA back-up child and adult/elder care days and childcare discounts.
  • Work-Life Integration: other benefits including Mentally Fit Employee Assistance Program, subsidized and discounted Weight Watchers program and other employee discount programs.
  • Other compensations: depending on the role for which you are considered, you may be eligible for travel allowances, relocation assistance, a signing bonus and/or equity.
  • To view more detailed information about Ally's Total Rewards, please visit this link:

Who We Are:

Ally Financial is a customer-centric, leading digital financial services company with passionate customer service and innovative financial solutions. We are relentlessly focused on "Doing it Right" and being a trusted financial-services provider to our consumer, commercial, and corporate customers. For more information, visit

Ally is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law.

We are committed to working with and providing reasonable accommodation to applicants with physical or mental disabilities. For accommodation requests, email us at Ally will not discriminate against any qualified individual who is capable of performing the essential functions of the job with or without reasonable accommodation.

Base Pay Range: $ $80000 USD

An individual's position in the range is determined by the specific role, the scope and responsibilities of the role, work experience, education, certification(s), training, and additional qualifications. We review internal pay, the competitive market, and business environment prior to extending an offer.

Incentive Compensation: This position is eligible to participate in our annual incentive plan.