Executive Assistant/Office Manager

1 day ago

Charlotte, North Carolina, United States Epperson Law Full time $42,000 - $72,000 per year

Overview

We are seeking a highly organized and proactive Executive Assistant/Office Manager to support our executive team and ensure the smooth operation of our office. This role is essential for maintaining efficient office functions and providing high-level administrative support. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment.

Duties

  • Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating travel arrangements.
  • Oversee office management tasks such as maintaining supplies, managing vendor relationships, and ensuring a well-organized workspace.
  • Assist in event planning and project coordination to facilitate successful company initiatives.
  • Handle bookkeeping responsibilities using QuickBooks, including invoicing and expense tracking.
  • Perform data entry, filing, and clerical duties to maintain accurate records and documentation.
  • Manage multi-line phone systems with professionalism and excellent phone etiquette.
  • Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document preparation and communication.
  • Conduct proofreading and transcription of documents to ensure accuracy and clarity.
  • Provide customer service support by addressing inquiries and assisting clients as needed.
  • Maintain the front desk area, greeting visitors warmly and directing them appropriately.

Experience

  • Proven experience as an Executive Assistant or in a similar administrative role is required.
  • Familiarity with office management procedures and basic bookkeeping practices is essential.
  • Strong typing skills with proficiency in data entry tasks are necessary.
  • Experience with calendar management using Microsoft Outlook Calendar is preferred.
  • Knowledge of DocuSign for document signing processes is a plus.
  • Excellent organizational skills with the ability to prioritize tasks effectively while managing time efficiently.
  • Strong computer literacy with experience in using various software applications for administrative tasks.
  • Previous personal assistant experience is advantageous but not mandatory. We look forward to welcoming a dedicated professional who can contribute positively to our team dynamics while enhancing our operational efficiency

Job Type: Full-time

Pay: $45, $60,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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