Office Operations Coordinator

3 days ago

Remote, Oregon, United States Walker Construction & Consulting Services LLC Full time $40,000 - $80,000 per year

Overview

We are seeking a highly organized and proactive Office Operations Coordinator to join our team. This position will work remotely and must have an excellent internet connection (preferably a 50M symmetrical connection or packages will be considered as acceptable if the situation warrants). This role is essential in ensuring the smooth operation of our office processes, providing support to various departments, and enhancing overall productivity. The ideal candidate will possess strong communication and organizational skills, with a background in office management and administrative functions.

Duties

  • Coordinate daily billing operations and administrative functions to ensure efficiency.
  • Oversee event planning and execution for internal meetings and external engagements.
  • Supervise office staff, providing guidance and support in their daily tasks.
  • Handle vendor management, ensuring timely procurement of supplies and services.
  • Assist with human resources tasks, including onboarding new employees and training & development initiatives.
  • Maintain accurate records through bookkeeping and payroll processing.
  • Implement budgeting strategies to optimize office expenses.
  • Manage clerical duties such as filing, data entry, and maintaining organized documentation.
  • Serve as the first point of contact for general business calls with professionalism and good phone etiquette.

Skills

  • Proven experience in office management or administrative roles.
  • Familiarity with QuickBooks/Quickbooks Online for financial tracking and reporting.
  • Excellent schedule management skills to prioritize tasks effectively.
  • Experience in vendor management to maintain productive relationships with suppliers.
  • Knowledge of human resources processes, including payroll administration.
  • Solid bookkeeping skills to ensure accurate financial records are maintained.
  • Exceptional communication skills for effective interaction with team members and clients.
  • Strong organizational skills to manage multiple tasks simultaneously.
  • Demonstrated ability in team management to foster a collaborative work environment.
  • Proficient in filing systems and maintaining organized documentation practices.

Job Type: Full-time

Pay: $ $1,000.00 per week

Work Location: Remote

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