Legal Operations Coordinator

The Legal Operations Coordinator plays a critical role in supporting the Legal Operations team by

overseeing key operational and administrative functions that enable efficient litigation support. This

position is responsible for ensuring accuracy in department invoicing related to litigation expenses,

maintaining organized team resources, facilitating attorney onboarding, and supporting supervisorled initiatives. The Legal Operations Coordinator reports directly to the Legal Operations Supervisor

and serves as a vital link between legal, operations, and client service teams.

21.50/hr

Key Accountabilities

Litigation Expense Oversight

• Monitor and reconcile department invoices related to litigation expenses, ensuring

accuracy, timeliness, and compliance with established financial procedures.

• Collaborate with Accounting and Operations teams to track, report, and resolve

discrepancies in expense management.

Team Resource Management

• Organize and maintain shared team resources, including centralized documents, to ensure

consistent accessibility and version control.

• Oversee team access to shared drives, folders, and legal management systems, ensuring

proper permissions and secure, organized storage of all departmental resources.

• Manage and troubleshoot team technology issues, including ticketing systems and

software access, escalating as needed.

• Identify opportunities to streamline team workflows and implement creative solutions to

improve efficiency and productivity.

• Develop, update, and distribute best practice guides, workflow tools, and process

documentation.

Attorney Onboarding, Allocation, and Calendaring

• Manage attorney onboarding, including establishing lawsuit templates, e-filing accounts,

and system access to ensure attorneys are prepared for litigation activities.

• Assist the Litigation Management team with attorney lawsuit allocations, including transfer

of cases, ensuring workloads are distributed fairly and efficiently across available staff.

• Activate and deactivate attorney schedules for planned time off, ensuring adequate

coverage and minimal disruption.

Legal Operations Coordinator – Job Description

• Set up new attorney calendars during onboarding, ensuring all schedules are accurate and

up to date.

• Review and update hearing calendars weekly to ensure all hearings are properly scheduled

and accounted for.

Legal Administrative Coordinator Support

• Ensure new coordinators have proper access to calendars and provide support to integrate

them into scheduling processes.

• Assist the Legal Operations Supervisor with onboarding and training new Legal

Administrative Coordinators.

Communication & Collaboration

• Serve as a liaison between legal, operations, and client support teams to ensure seamless

coordination and timely communication.

• Provide ongoing support to the team, troubleshooting process-related issues, and

escalating in L10 meetings as needed.

Miscellaneous

• Attend company meetings and contribute to cross-departmental initiatives.
• Perform other duties as assigned to support the success of the Legal Operations team.

Job Requirements

• Minimum of 1–2 years of experience in legal operations, legal administration, or a similar

role within a litigation or high-volume law firm environment.

• Knowledge of litigation procedures, attorney onboarding practices, and court filing

protocols, with demonstrated ability to manage sensitive and time-sensitive matters.

• Strong organizational and time management skills, with the ability to prioritize tasks, meet

deadlines, and adapt in a fast-paced environment.

• Proficiency in case management systems, document management tools, and Microsoft

Office Suite; familiarity with e-filing platforms is strongly preferred.

• Excellent written and verbal communication skills, with professionalism and discretion in

handling sensitive communications.