Project Manager

4 days ago

Remote, Oregon, United States Design Fitness Full time

Position Summary

The Project Manager is responsible for overseeing the full lifecycle of large-scale fitness equipment projects — from purchase order through delivery, installation, and close-out. This role ensures that all project elements—supplier lead times, warehouse consolidation, installation scheduling, and customer communications—are coordinated to meet project timelines, budget, and quality standards.

Key Responsibilities

  • Project Coordination: Manage multiple complex projects simultaneously, ensuring all equipment from 10+ suppliers arrives on schedule and in the correct sequence.
  • Scheduling & Logistics: Develop and maintain detailed project timelines, factoring in supplier lead times, freight coordination, warehouse staging, and install crew availability.
  • Communication: Serve as the central point of contact among sales reps, customers, suppliers, warehouse, and installation teams.
  • Procurement Support: Work with purchasing and admin teams to verify orders, track production, and monitor shipment status.
  • Warehouse Coordination: Ensure products are consolidated, inspected, and prepared for delivery and assembly according to project needs.
  • Installation Oversight: Coordinate with install teams to ensure readiness of site, delivery timing, and completion verification.
  • Problem Solving: Anticipate and mitigate potential delays, shipment discrepancies, or installation issues through proactive planning and communication.
  • Documentation: Maintain accurate project files, including supplier correspondence, delivery notes, installation photos, and customer approvals.
  • Financial Awareness: Support invoice and payment timing by tracking supplier due dates, delivery milestones, and customer billing schedules.

Qualifications

  • Experience: 3–5+ years of project management experience in construction, logistics, commercial equipment, or related industries.
  • Skills:
  • Strong organizational and time-management skills with the ability to manage multiple complex timelines.
  • Excellent communication and interpersonal skills across departments and customer levels.
  • Proficient with project management and tracking tools (Excel, QuickBooks Enterprise, Smartsheet, or equivalent).
  • Working knowledge of purchasing, logistics, freight coordination, and installation processes.
  • Ability to read and interpret floor plans and equipment layouts (preferred).
  • Education: Bachelor's degree in business, operations, supply chain, or related field preferred; equivalent experience accepted.
  • Other Requirements:
  • Willingness to travel occasionally to job sites within our operating region.
  • Ability to lift or assist with equipment staging when necessary (light-duty).

Success in This Role Looks Like

  • Projects consistently delivered on-time, complete, and within margin expectations.
  • Clear, proactive communication between sales, operations, and customer contacts.
  • Efficient coordination of supplier deliveries, minimizing storage and re-handling costs.
  • High customer satisfaction and repeat business from well-executed installations.

Compensation & Benefits

  • Competitive salary commensurate with experience.
  • Bonus opportunities tied to project completion metrics.
  • Health insurance, retirement contributions, and paid time off.
  • Opportunities for advancement within a growing regional organization.

Job Type: Full-time

Pay: $60, $75,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Vision insurance

Work Location: Remote

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