Office Administrator

1 week ago

East Hampton, New York, United States Ed's Landscapes and Services Corp Full time

Job Summary

We are seeking a highly organized and proactive Office Administrator to join our team. This role is essential for ensuring the smooth operation of our office and supporting various administrative functions. The ideal candidate will possess strong communication and organizational skills, with experience in office management. This position requires a detail-oriented individual who can manage multiple tasks efficiently while providing excellent support to our team.

Compensation will be commensurate with knowledge and experience.

Duties

  • Oversee daily office operations, ensuring a productive work environment
  • Manage schedules and calendars for team members, coordinating meetings and appointments
  • Handle vendor management, reconcile, research and correct discrepancies on vendor statements
  • Maintain accurate records through filing systems and database management
  • Utilize QuickBooks for enter all accounts payables and credit card purchases
  • Provide front desk support, managing line phone systems with professionalism and courtesy
  • Receipt all timesheets and prepare information for billing department
  • Ensure compliance with office policies and procedures while fostering a positive workplace culture
  • Accounting and billing support

Qualifications

  • Proven experience in an administrative or office management role
  • Strong clerical skills with attention to detail in filing and recordkeeping
  • Proficient in QuickBooks, Excel, Outlook
  • Excellent communication skills, both written and verbal
  • Strong organizational skills with the ability to manage multiple priorities effectively
  • Demonstrated ability to lead teams and manage personnel effectively
  • Spanish knowledge is a plus

We encourage candidates who meet these qualifications to apply for the Office Administrator position. Join us in creating an efficient work environment that supports our team's success

Job Type: Full-time

Base Pay: $ $30.00 per hour

Expected hours: 40 per week

Benefits:

  • Paid time off

Ability to commute/relocate:

  • East Hampton, NY 11937: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • Customer service: 1 year (Preferred)

Language:

  • English (Preferred)

Work Location: In person

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