Executive Assistant

5 days ago

Dallas, Texas, United States Dallas Mavericks Full time $60,000 - $90,000 per year

The Dallas Mavericks is seeking an experienced Full-Time Executive Assistant to support members of our Executive team.

Job Description:

  • You will provide support to the executive team as directed to ensure the company goals and objectives are accomplished, and the operations run efficiently.
  • Maintain and refine internal processes that support the executive's company-wide initiatives- coordinating internal and external resources to expedite workflow.
  • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
  • Plan and orchestrate work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.

Job Responsibilities:

  • Manage professional and personal scheduling for the senior executive, including agendas, mail, emails, calls, travel arrangements, client management, and other company logistics.
  • Coordinate complex scheduling and extensive calendar management, as well as management of context and flow of information to the senior executive.
  • Manage, coordinate, and arrange senior executive travel and travel-related activities, including document preparation, hotel booking, transportation, and meal/reservation coordination.
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, power-point, and maintenance of filing system and contact database.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interacting with the business.
  • Organize team communications and plan events, both internally and offsite.

Skills and Qualifications:

  • 4 years' experience in executive administrative role reporting directly to upper management and handling confidential information.
  • Superb written and verbal communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once.
  • Proficiency in Microsoft Office and other office productive tools, with aptitude to learn new software and systems.
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
  • Ability to keep company confidences.
  • Experience overseeing budgets and expenses.
  • Experience developing internal processes and filing systems.

The Dallas Mavericks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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