Executive Assistant

2 days ago

Dallas, Texas, United States LEARFIELD Full time $60,000 - $120,000 per year

Learfield is seeking an Executive Assistant to support the Chief Strategy Officer (CSO) and other members of the leadership team. This Executive Assistant will play a critical role in ensuring efficient operations within this complex organization on behalf of the Chief Strategy Officer. The ideal candidate thrives in a fast-paced environment, excels at multitasking, manages complex priorities effectively, and communicates proficiently with internal and external stakeholders.

Key Responsibilities

  • Provide strategic calendar management based on strong knowledge of business priorities and executive needs.
  • Prepare meeting agendas, take minutes and track follow up items in support of objectives for the organization.
  • Serve as primary point of communication between the executive and internal or external stakeholders, including executive leadership team, client partners, and board representatives.
  • Assist with special projects and initiatives, working closely with CSO and other members of the leadership team.
  • Represent the company and the Executive in a positive light with great follow-through skills and sound judgment.
  • Arrange travel and accommodations for executives. Prepare expense reports in an accurate and timely manner.
  • Manage meetings/guests on site as applicable.
  • Use discretion, confidentiality, and good judgment to handle C-Level matters.

Skills And Qualifications

  • 6+ years of related experience required in working in an executive assistant role supporting C-Level executives
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Extensive experience booking and adjusting travel, managing, and submitting expenses, scheduling, planning and set up of executive level meetings and events.
  • Previous experience working in a dispersed and multi-industry environment (time zones)
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a fast paced, high-energy environment.
  • Flexible hours as dictated by the needs of business for projects and meetings.

Learfield offers a full spectrum of benefits for eligible employees including Medical, Dental, Vision, Health Savings Account, Life Insurance and Other Insurance Plans, Flexible Paid Time Off (minimum 10+ days annually), including Parental Leave, 20 Paid Holidays, 401(k) + Match, and Short/Long Term Disability. Leave benefits are consistent with state and local laws, including the Colorado Health Families and Workplaces Act.

Learfield is an Equal Opportunity Employer. We provide equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.

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