Executive Assistant

7 hours ago

Dallas, Texas, United States Norm Reeves Superstores Full time $60,000 - $120,000 per year

Location: Dallas, TX (On site) | Type: Full Time

We are seeking a highly skilled and proactive Executive Assistant to support our Chief Human Resources Officer (CHRO). This role requires exceptional judgment, organization, and the ability to anticipate needs before they arise.

Position Overview

The Executive Assistant is a strategic partner to the CHRO, enabling her to focus on high-impact work by managing communication, scheduling, projects, and key priorities. This role interacts daily with executives, corporate teams, field leadership, and external partners—requiring professionalism, strong communication skills, and absolute confidentiality.

Key Responsibilities
Executive Support & Communication
  • Manage complex calendars and prioritize scheduling aligned with strategic priorities.
  • Draft, edit, and manage communications on behalf of the CHRO.
  • Organize digital files and track follow-ups to ensure nothing is missed.
Meeting & Event Coordination
  • Prepare agendas, briefs, and meeting materials.
  • Manage logistics for meetings, trainings, and events.
  • Attend key meetings to capture notes, decisions, and action items.
Travel & Logistics
  • Coordinate travel arrangements, accommodations, and detailed itineraries.
  • Adjust quickly to changes and ensure smooth execution of plans.
  • Manage expense reports and reimbursement processes.
Project Management & Strategic Support
  • Lead and support cross-functional projects involving HR and corporate teams.
  • Track deliverables, anticipate roadblocks, and ensure timely follow-through.
  • Prepare presentations, reports, and briefing documents.
Stakeholder & Relationship Management
  • Serve as the primary point of contact for executive leaders, partners, and vendors.
  • Build strong working relationships with EAs across the organization.
  • Represent the CHRO with professionalism, sound judgment, and discretion.
Digital Systems & Organization
  • Maintain organized digital systems and secure document management.
  • Improve workflows and leverage AI tools to enhance productivity.
Qualifications
  • 5–7+ years of Executive Assistant experience supporting a C-level leader.
  • Expert-level calendar management, communication management, and logistics coordination.
  • Strong project management skills with the ability to juggle multiple priorities.
  • Excellent written and verbal communication skills.
  • High emotional intelligence and ability to handle confidential information.
  • Strong technology and AI proficiency (calendar tools, project platforms, productivity AI).
  • Experience in fast-paced environments; multi-unit retail or automotive a plus.
  • Alignment with The CAR Group's Core Values.
Why Join Us
  • Direct partnership with a highly engaged CHRO.
  • Opportunity to influence enterprise-wide initiatives across 20+ dealerships.
  • Growth beyond traditional EA responsibilities into strategic and project-based work.
  • A values-driven, people-first culture with a commitment to excellence.

Email for immediate consideration

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

  • Executive Assistant

    2 days ago

    Dallas, Texas, United States LEARFIELD Full time $60,000 - $120,000 per year

    Learfield is seeking an Executive Assistant to support the Chief Strategy Officer (CSO) and other members of the leadership team. This Executive Assistant will play a critical role in ensuring efficient operations within this complex organization on behalf of the Chief Strategy Officer. The ideal candidate thrives in a fast-paced environment, excels at...

  • Executive Assistant

    4 days ago

    Dallas, Texas, United States HBK Capital Management Full time $60,000 - $120,000 per year

    Executive Assistant – Dallas, TXAbout HBK HBK Capital Management is an alternative investment firm currently managing approximately $8 billion in assets. The firm was founded in 1991 and employs approximately 200 individuals in Dallas, New York, and London. Among the top-rated and longest-tenured hedge funds in the world, we have a refreshingly...

  • Executive Assistant

    4 days ago

    Dallas, Texas, United States Stronghold Investment Management Full time $60,000 - $120,000 per year

    About UsStronghold Investment Management ("Stronghold," "SIM," or "the Firm") is a technology-driven, vertically integrated investment manager focused on real-assets and related private markets. Stronghold seeks to deliver best-in-class risk-adjusted returns through an investment framework that features comparatively rapid transaction velocity, deep...

  • Executive Assistant

    4 days ago

    Dallas, Texas, United States Dallas Mavericks Full time $60,000 - $90,000 per year

    The Dallas Mavericks is seeking an experienced Full-Time Executive Assistant to support members of our Executive team.Job Description:You will provide support to the executive team as directed to ensure the company goals and objectives are accomplished, and the operations run efficiently.Maintain and refine internal processes that support the executive's...

  • Executive Assistant

    4 days ago

    Dallas, Texas, United States Blue Yonder Full time $80,000 - $100,000 per year

    Job Title: Sr. Executive Assistant IILocation: DallasOverview:We are seeking a proactive and highly organized Senior Executive Assistant II to provide high-level administrative support to a senior executive and their broader team. This role demands strong business judgment, discretion, and a solutions-oriented mindset. The ideal candidate is a self-starter...

  • Executive Assistant

    4 days ago

    Dallas, Texas, United States The Design Shop (previously New Leaf Design Studio) Full time $80,000 - $120,000 per year

    We are seeking an exceptional Executive Assistant who operates at an executive level. This role is not clerical. It is strategic, action oriented, and requires someone who thinks several steps ahead. You will work directly with the owner of a group of design, construction, and creative companies. The right person will be intelligent, highly organized, steady...

  • Executive Assistant

    4 days ago

    Dallas, Texas, United States Career Group Full time $100,000 - $150,000 per year

    Our client, a private equity firm is seeking a dedicated Executive AssistantLocation:on-site 5 days a week in office- Dallas, TX 75219.Comp:100-125k base + discretionary bonus+Offers Fully Paid BenefitsKey Responsibilities:Executive Support: Manage complex scheduling for the senior leadership team, including internal/external meetings, calls, and travel...

  • Executive Assistant

    5 days ago

    Dallas, Texas, United States The gold standard contracting Full time $43,000 - $53,000 per year

    Job Title: Executive AssistantCompany: The Gold Standard Contracting, LLCLocation: Hybrid (Work-from-home, Office, and Occasional On-Site)Position Type: Employee (W-2) or Independent Contractor – to be discussedReports to: Owner / CEOAbout the Company:We are a small but growing general contracting company focused on delivering high-quality residential and...

  • Executive Assistant

    4 hours ago

    Dallas, Texas, United States Dallas Police & Fire Pension System Full time $60,000 - $90,000 per year

    Job Summary:The Dallas Police & Fire Pension System is seeking an Executive Assistant to provide advanced administrative support to the Executive Director. This position is also responsible for processing staff payroll, maintaining organizational records, handling open records requests, designing and publishing the Annual Comprehensive Financial Report...

  • Executive Assistant

    4 days ago

    Dallas, Texas, United States Social Practice Full time $60,000 - $90,000 per year

    Executive Assistant – Needed, Loves to WorkApplication Instructions***To be seriously considered for the Executive Assistant role, you must complete our online application, which includes a short 7–10 minute Culture Index assessment. This assessment is a vital part of the process, helping us understand your personality, work style, and approach to tasks...