Administrative Assistant, to the President s Office

3 days ago

Fort Lauderdale, Florida, United States Tech Army Full time

INTERVIEW= Onsite / Virtual

JOB TYPE= Onsite

Job Description Summary

Under general supervision, this position is responsible for performing and overseeing various administrative tasks, providing essential support to staff, and assisting with coordinating meetings and activities within the Office of the President. This includes acting as a welcoming presence for external visitors and ensuring smooth operations during the District Board of Trustees' regular and special meetings. The role involves troubleshooting issues on the day of meetings, assisting with coordination between the Office of the President and the senior leadership team, and performing administrative tasks such as ordering supplies.

This position requires exceptional organizational skills, the ability to manage multiple complex tasks efficiently, excellent communication skills, and the ability to handle highly sensitive and confidential information with professionalism and discretion.

Minimum Requirements:

Minimum Qualifications:

  • High School Diploma. An associate's degree is preferred.
  • Three to five years of administrative executive office support or related experience required.
    An equivalent combination of experience and education may be considered.

Essential Functions:

  • Provides administrative support within the Office of the President and acts as a liaison with various departments to resolve operational and administrative issues.
  • Coordinates facilities requests, assists with procurement and purchasing activities, and ensures the timely completion of administrative tasks.
  • Prepares and edits agendas and meeting minutes based on direction.
  • Organizes meetings, appointments, and other activities.
  • Assists with the preparation of reports, gathers information, and performs general administrative tasks as directed.
  • Maintains a clean, organized, and professional reception area; sorts, screens, and distributes mail and responses to inquiries.

  • Performs other related duties as required.

  • Knowledge, Skills, & Abilities:

  • Strong working knowledge of general office practices and procedures.
  • Ability to identify and address the needs of the unit and take responsibility.
  • Proficient in office software (e.g., Microsoft 365, spreadsheets, and data analysis).
  • Strong interpersonal and communication skills to effectively represent the work area.

Ability to exercise the utmost confidentiality in every aspect

  • Office Administrative Assistant

    6 days ago

    Fort Lauderdale, Florida, United States ATLANTIC AUTO REPAIR Full time

    Job OverviewWe are seeking a dynamic and highly organized Office Administrative Assistant to join our team This energetic role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and visitors alike. As the first point of contact, you will manage a variety of administrative tasks, coordinate office...

  • Front Desk Receptionist/Office Administrator

    2 weeks ago

    Fort Lauderdale, Florida, United States Insurance Pipeline Inc (IPI) Full time

    Front Desk Receptionist/Office AdministratorLocation: In-Office Position2817 E Oakland Park BlvdFort Lauderdale, FL 33308Employment Type: Full-Time (Hourly Rate $18-$20/hr)Mon - Fri 8:30am - 5:30pm (Potential for OT)About the RoleWe're looking for an organized, friendly, and proactive Office Administrator to help keep our office running smoothly and create a...

  • Administrative Assistant/Office Mgr

    1 week ago

    Fort Lauderdale, Florida, United States Sammet Pools Inc. Full time

    Job SummaryWe are one of South Florida's premiercommercial and residential pool companies. We have created hundreds of unique and innovative backyard environments.We are looking for an administrative assistant to support the company's operations by working side by side with owner on a full/part time basis. This position is responsible for providing a variety...

  • Office Administrator

    5 days ago

    Fort Lauderdale, Florida, United States Gridiron Insurance Underwriters Inc Full time

    Job Description:Join our dynamic and growing team at Gridiron InsuranceGridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring...

  • Office Assistant

    3 days ago

    Fort Lauderdale, Florida, United States The Wonderkids Center , LLC Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will provide essential administrative support, ensuring the smooth operation of our office environment. This role requires excellent communication skills, proficiency in office software, and the ability to manage multiple tasks...

  • Administrative Assistant

    1 day ago

    North Fort Myers, Florida, United States FloridAquatic Lake Management Full time

    Administrative AssistantLocation: Fort Myers, FloridaPosition Type: Full-Time, In Person or HybridCompensation: $22 - $26 per hour, based on experienceAbout FloridAquatic Lake ManagementFloridAquatic Lake Management is a well established lake management company dedicated to delivering reliable service, sustainable solutions, and exceptional customer care. We...

  • Administrative Specialist III

    5 days ago

    Fort Lauderdale, Florida, United States Broward College Full time

    Job Description SummaryUnder general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and/or specified information-gathering projects and tasks. Communicates with employees,...

  • Administrative Assistant

    7 days ago

    Fort Lauderdale, Florida, United States Aston Carter Full time $24 - $26

    Job Title: Administrative AssistantJob DescriptionIn the role of Administrative Assistant, you will be responsible for ensuring the smooth operation of our office by providing a variety of support services. Your primary duties will include receptionist tasks, administrative support, and helping to manage office operations.ResponsibilitiesProvide receptionist...

  • Administrative Officer, Senior

    7 days ago

    Fort Lauderdale, Florida, United States Broward County Government Full time

    Requirements And PreferencesBroward County Board of County Commissioners is seeking qualified candidates for an Administrative Officer, Senior, within the Libraries Division.Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and...

  • Office Assistant

    2 days ago

    Fort Lauderdale, Florida, United States Properties HUB Full time

    Administrative Office AssistantThe Grand Resort & Spa – Fort Lauderdale, FLAddress: 539 N Birch Rd, Fort Lauderdale, FL 33304Full-Time | On-site | Administrative Support | HospitalityOverviewThe Grand Resort & Spa—South Florida's premier all-male, clothing-optional luxury resort—is seeking a detail-oriented and highly organized Administrative Office...