Front Desk Receptionist/Office Administrator

6 days ago

Fort Lauderdale, Florida, United States Insurance Pipeline Inc (IPI) Full time

Front Desk Receptionist/Office Administrator

Location: In-Office Position

2817 E Oakland Park Blvd

Fort Lauderdale, FL 33308

Employment Type: Full-Time (Hourly Rate $18-$20/hr)

Mon - Fri 8:30am - 5:30pm (Potential for OT)

About the Role

We're looking for an organized, friendly, and proactive Office Administrator to help keep our office running smoothly and create a welcoming environment for staff, guests, and potential recruits. This person will be the face of our office—greeting visitors, coordinating logistics, assisting with daily operations, and supporting recruitment and administrative needs.

Key Responsibilities

Front Office Management: Greet and assist visitors, clients, and staff in a professional and friendly manner.

Deliveries & Supplies: Receive, sort, and distribute mail and packages; manage office inventory and supply orders.

Catering & Events: Coordinate meal catering for staff meetings, trainings, and company events; maintain a clean and organized kitchen area.

Office Organization: Support day-to-day operations, maintain common areas, and assist with administrative projects as needed. Serve as the primary point of contact for all property maintenance concerns, and promptly and clearly report issues to the Property Manager(s). Conduct routine office inspections, noting any needed repairs or potential hazards, and coordinate with the Property Manager to schedule maintenance.

Recruitment Support: Help screen potential new recruits by reviewing resumes, scheduling interviews, and assisting with candidate coordination.

Administrative Support: Assist leadership and staff with various clerical and organizational tasks to ensure smooth business operations.

Qualifications:

Previous experience in an administrative, office coordinator, or receptionist role preferred

Strong communication and interpersonal skills

Excellent organizational skills with the ability to multitask

Proficiency with basic office software (Google Workspace or Microsoft Office)

Professional appearance and demeanor

Reliable, punctual, and able to handle confidential information with discretion

Why Join Us

Collaborative, positive office culture

Opportunities to grow and take on new responsibilities

Competitive compensation and benefits (Paid Time Off, Health Insurance, Vision Insurance, Dental Insurance)

A chance to make a meaningful impact on the daily operations of a growing organization

Job Type: Full-time

Base Pay: $ $20.00 per hour

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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