Executive Assistant to the CEO

7 days ago

Houston, Texas, United States Grow and Company Full time $50,000 - $60,000 per year

We're looking for a proactive and organized Executive Assistant to the CEO who thrives on keeping things running smoothly behind the scenes. The Executive Assistant to the CEO plays a key role in keeping the office and the CEO's priorities running smoothly. You will provide high-level administrative and strategic support, managing schedules, communications, and projects to ensure the CEO can focus on driving the business forward.

This role is ideal for a proactive, detail-oriented professional who can anticipate needs, prioritize effectively, and maintain discretion. You'll work closely with the CEO and the broader team, helping the organization operate efficiently while upholding the highest standards of professionalism.

Why Join Us?

Grow and Company is a high-end residential landscape firm, providing tailored experiences to our clients in all areas and cycles of their garden. From design to landscape construction, irrigation installation or repair, and maintenance, we value doing it right the first time. Here, you will have the opportunity to make a real impact on the company's operations and help shape the way we work. Grow and Company values loyalty, initiative, and excellence. We invest in our team and value contributions. If you take pride in creating order, efficiency, and alignment — and thrive in a fast-paced, collaborative environment — this is the place for you.

Job Duties/Responsibilities:

  • Manage the CEO's daily schedule, meetings, and travel arrangements, prioritizing strategically.
  • Draft and prepare correspondence, reports, agendas, and meeting materials.
  • Coordinate meetings, attend as needed, take notes, and manage follow-up items.
  • Handle confidential communications and act as a liaison between the CEO, internal teams, and external partners.
  • Maintain organized records, digital files, and project documentation.
  • Track company initiatives, deadlines, and CEO to-do lists for timely completion.
  • Prepare expense reports, reimbursements, and receipts promptly.
  • Assist with occasional personal and event-related tasks.
  • Perform other related duties and ad-hoc projects as assigned.

Success Behaviors:

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines and pivot quickly when needed.

· Ability to function independently in a high-paced environment.

· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

· Strong proficiency in Google Workspace and Slack

· Positive and professional demeanor

· Takes pride in creating order, efficiency, and alignment

· Operates with loyalty, integrity, and discretion, and embodies the company ethos "Be Loyal to Your Soil"

Qualifications & Education Requirements

  • 3–5 years' experience supporting C-level executives (required)
  • Associate's degree in Business Administration or related field (required)
  • Strong proficiency in Google Workspace and Slack (required)
  • Bilingual – English/Spanish (preferred)
  • Exceptional communication, time management, and organizational skills

Professional demeanor, discretion, and a high sense of integrity

Job Type: Full-time

Pay: $50, $60,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Vision insurance

Education:

  • Associate (Required)

Experience:

  • role specific: 3 years (Required)

Work Location: In person

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