Administrative Assistant

It's a great feeling to work for a company that does so much good for others around the world

Language Requirements: Must be fluent in English and Spanish.

Academic Requirements: Required – High school diploma

Certifications: First aid, CPR, Emergency behavior intervention

Work experience required: Three (3) years of progressive employment experience in a multifaceted clerical/administrative capacity.

Critical Action Items & Measurable Deliverables:

• Meet all federal and state regulatory guidelines and standards that apply to this position.

• Assist in tracking, screening, and hiring program applicants.

• Manage some purchasing for the program as directed by the supervisor.

• Write general correspondence, memos, charts, etc.

• Proofread copy for spelling/grammar, and layout to ensure accuracy and clarity of the final copy.

• Oversee the maintenance of on-site personnel records in a confidential manner.

• Maintain billing files and reconcile payments received before forwarding the information to the account department.

• Organize and attend recruiting events.

• Assist in the new hire orientation as needed.

• Coordinate new staff information sharing with information technology, finance, human resources, and other departments as needed.

• Complete background checks and drug screening for all prospective employees as required by the division.

• Complete background checks on all staff every 2 years.

• Participate in workshops, seminars, education programs, and activities that promote professional growth and development.

• Work evenings, weekends, and holidays as needed or requested by the position supervisor.

• Implement Compass Connections' safety protocols in case of an emergency.

• Maintain confidentiality in all areas of the service population and program operations.

• Maintain Compass Connections' professional and ethical standards of conduct outlined in Compass Connections' employee handbook, including demonstrating respect for agency staff, the service population, and community members, and always complying with the required dress code.

Other Responsibilities:

• Completes administrative and documentation tasks related to staff hires, onboarding, and departures from the agency.

• Maintain personnel files in compliance with agency policies and procedures and licensing and contract standards.

• Frequently traverse from one area to another within the administration building.

• Meet all deadlines required by the program supervisor and federal partners.

Requirements:

• Pass a pre-employment drug screen and random drug screens, and always maintain emotional control and professional composure.

• Provide proof of work eligibility status upon request.

• Pass pre-employment and biennial criminal background checks.

• Respond sensitively and competently to the service population's cultural and socio-economic characteristics

• Communicate effectively in writing and verbally in English

• Work in a fast-paced environment and always maintain emotional control and professional composure

• Maintain computer literacy required to meet the responsibilities of the position

• Work effectively and without intensive supervision, both independently and as a member of a multidisciplinary team

• Demonstrate a working knowledge of all Compass Connections policies and procedures.

Compass Connections is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

If you like to work with people that believe they can make a difference in the world, this is the company for you

EEO Statement

In accordance with Title VII  of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.