Executive Assistant

2 days ago

Chicago, Illinois, United States North Bridge Staffing Group Full time

Executive Assistant – Investment Management Firm

Chicago, IL | Hybrid (Tuesday–Thursday in office)

Full-time | Permanent

About the Firm

Our client is a leading global investment management firm with a newly launched business venture focused on expanding access to its products for a broader investor base. This entrepreneurial arm operates like a start-up within the firm's established infrastructure — combining the energy of a high-growth environment with the stability and benefits of a global platform.

The Role

We're seeking a polished, proactive, and career-driven Executive Assistant to support a senior executive leading this new business line, as well as a small team of sales professionals across multiple U.S. time zones. This is a highly visible role requiring exceptional organizational skills, judgment, and communication. The ideal candidate thrives in fast-paced, dynamic environments and takes pride in anticipating needs before they arise.

Key Responsibilities

  • Provide comprehensive administrative support to a senior executive with heavy domestic travel and client engagement.
  • Manage complex calendars, meeting logistics, and time-zone coordination for a dispersed national team.
  • Handle all travel arrangements and itineraries, ensuring seamless execution and proactive problem-solving.
  • Process expense reports accurately and on time.
  • Oversee inbox management — prioritizing, tracking, and following up on key communications.
  • Prepare daily and weekly schedules, meeting materials, and executive briefings.
  • Partner closely with operations leadership to coordinate onboarding, internal events, and general administrative workflow.
  • Maintain discretion and professionalism while liaising with senior internal stakeholders and external partners.
  • Serve as a culture carrier and organizational hub within an evolving, entrepreneurial division.

Qualifications

  • Minimum of 5+ years of experience supporting senior-level executives; experience with teams across multiple time zones strongly preferred.
  • Prior background in finance, investment management, or professional services helpful but not required.
  • Bachelor's degree or equivalent professional experience.
  • Exceptional organizational, communication, and interpersonal skills.
  • Confident, composed, and resilient — able to handle high expectations and shifting priorities with ease.
  • High emotional intelligence and a true "career EA" mindset — someone who takes ownership of the executive's success.
  • Tech-savvy and comfortable operating within a hybrid work environment.

Details

  • Schedule:
    Tuesday–Thursday in office; flexibility to come in additional days as needed.
  • Compensation:
    Base salary range of
    $110,000–$130,000
    , plus discretionary annual bonus and comprehensive benefits.
  • Start Date:
    ASAP

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