Executive Assistant

5 days ago

Chicago, Illinois, United States Lead Advisor Full time $60,000 - $90,000 per year

Lead Advisor is a wealth management recruiting and consulting firm. This role is for one of our clients, a wealth management firm located in Chicago.

General Description

The ideal Executive Assistant candidate will play a crucial role in enhancing the efficiency and effectiveness of financial advisors' time. The primary mission of the advisors and the firm is to engage with qualified prospective clients and deliver exceptional financial plans to help our clients reach their financial goals while providing excellent service. Key responsibilities include managing an ideal calendar for advisors and relieving them of tasks that can be handled by the Executive Assistant, enabling advisors to concentrate on their core duties.

Responsibilities

Calendar Management:

  • Maintain and manage executive schedules, including travel and conference arrangements.

  • Exhibit ownership in managing extremely active calendars for Partners.

  • Manage scheduling with service providers to ensure all calendars align with Partners' preferences.

Communication and Coordination:

  • Handle internal and external communication, task completion, and follow-up with impeccable attention to detail.

  • Monitor and respond to incoming correspondence and phone calls, maintaining discretion and confidentiality.

  • Communicate professionally with individuals at all levels of the organization, both verbally and through concise emails.

Logistics and Event Coordination:

  • Coordinate logistics for meetings, events, and offsite conferences.

  • Assist with preparation of presentations and other materials.

  • Ensure catering and transportation are arranged.

Project Management:

  • Lead, coordinate, and execute internal ad hoc projects and reports as requested.

  • Build and maintain strong relationships with key partners such as other administrative assistants.

Backup Support
:

  • Ensure time away is managed proactively and backup support is secured.

  • Provide backup support for executives, working closely with executives' assistants to ensure seamless coverage.

Skills

  • Ability to work in a fast-paced environment.

  • Ability to lead and influence without having positional authority.

  • Strong team-orientation, interpersonal skills, and proven ability to develop strong client relationships.

  • Excellent written and verbal communication skills.

  • Strong proficiency with Microsoft Project, PowerPoint, and Excel.

  • Exceptional interpersonal skills: enthusiastic, self-motivated, calm, and effective under pressure; highly collaborative and team-oriented.

  • Ability to function in a fast-paced environment; can adeptly handle ambiguity.

  • Forward-thinking and demonstrates confidentiality and strong judgment in all situations.

  • Strong time management and attention to detail.

  • Flexibility for overtime, depending on the workload.

Minimum Requirements

  • Undergraduate degree, ideally in Communication or Marketing.

  • 3+ years in a role with similar functions.

  • This role demands a dynamic individual with the capacity to adapt to changing priorities and the ability to maintain a high level of professionalism and confidentiality. If you are enthusiastic, proactive, and thrive in a collaborative environment, we encourage you to apply.

  • Executive Assistant

    4 days ago

    Chicago, Illinois, United States Founders Beauty Group Full time $60,000 - $90,000 per year

    Company DescriptionFounders Beauty Group exclusively collaborates with top-tier Med Spas and their teams. We focus on enhancing patient acquisition and refining business strategies to help practices achieve superior outcomes. Our partnerships are tailored to each practice's unique needs to ensure optimal results and growth.Role DescriptionThis is a full-time...

  • Executive Assistant

    6 days ago

    Chicago, Illinois, United States The Equus Group Full time $60,000 - $120,000 per year

    About the CompanyOur client is a leading financial services firm headquartered in downtown Chicago, providing strategic investment, wealth management, and advisory services to a diverse client base. Known for its integrity, innovation, and client-first approach, the firm is seeking a highly organized and proactiveExecutive Assistantto support its senior...

  • Executive Assistant

    3 days ago

    Chicago, Illinois, United States Marathon Capital Full time $60,000 - $80,000 per year

    Job Title: Executive AssistantLocation: ChicagoAbout the Role: Marathon Capital is seeking a highly professional and detail-oriented Executive Assistant to support several Managing Directors and senior leadership in our Chicago office. This role is critical to the smooth functioning of our investment banking operations and requires a candidate with...

  • Executive Assistant

    5 days ago

    Chicago, Illinois, United States ZealoTech People Full time $60,000 - $120,000 per year

    Executive Assistant (Fully Onsite)Chicago, IL 60611Duration: 3 months (potential extension)Shift:8:00 am - 4:30 pmTop Skills:High School Diploma and 5 years exp as Executive Assistant and at least 2 years of which have been in support of senior level positions.Microsoft OfficeManaging calendars and travel arrangementsOverview:Executive Assistant role...

  • Executive Assistant

    3 days ago

    Chicago, Illinois, United States Harbor Full time $80,000 - $120,000 per year

    Harbor is seeking a dynamic Executive Assistant to the CEO to join our growing company.  The Executive Assistant to the CEO is the strategic right hand to the organization's top leader, a trusted partner who ensures that the CEO's time, focus, and energy are directed toward the highest-value priorities. This role is far more than administrative support; it...

  • Executive Assistant

    4 days ago

    Chicago, Illinois, United States OneTrack Full time $60,000 - $100,000 per year

    OneTrack is a profitable, growth-stage AI company redefining warehouse and logistics technology. As our first and only Executive Assistant, you'll serve as the operational backbone supporting our senior leadership team while ensuring seamless day-to-day operations. If you're a detail-oriented professional who thrives on organization and anticipating needs in...

  • Executive Assistant

    5 days ago

    Chicago, Illinois, United States Kraft Heinz Full time $72,000 - $86,400 per year

    Job DescriptionExecutive Administrative Assistant — Be the Difference-Maker Who Powers Our Leaders (Kraft Heinz) - ONSITE Opportunity to sit in our WHQ in Chicago, ILMUST BE ABLE TO WORK ONSITETuesday-ThursdayReady to step into a high-visibility role where your organization, judgment and energy make a direct impact? At Kraft Heinz, our Executive Assistants...

  • Executive Assistant

    1 day ago

    Chicago, Illinois, United States D.A. Davidson Full time $30,000 - $60,000 per year

    D.A. Davidson & Co. - the Strength of Advice Our firm delivers a breadth of quality financial solutions to individual and institutional investors, companies, and government entities. D.A. Davidson Companies provides straightforward, personalized advice, nationally recognized research, and capital market investment banking expertise to clients who need help...

  • Executive Assistant

    3 days ago

    Chicago, Illinois, United States Voyage Advisory Full time $90,000 - $120,000 per year

    Executive AssistantJob Title: Executive AssistantReports To: Managing DirectorEmployment Type: Full-TimeLocation: Chicago, IL (North Side – Ravenswood/Bowmanville Office)Our consultancy is looking for a highly motivated and talented Executive Assistant. We are looking for a peak performer who has a passion for business, a joy in solving problems and a work...

  • Executive Assistant to the Chief Executive Officer

    5 days ago

    Chicago, Illinois, United States Community Education Network Full time $55,000 - $70,000 per year

    Join Our Team: Executive Assistant to the Chief Executive OfficerAbout It Takes A Village Family of Schools (ITAV):ITAV is a beacon for how to educate and love Black children. We provide a comprehensive, culturally responsive social justice education and life-empowering social services. At ITAV, learning is fun and transformative, teaching is innovative, and...