Executive Assistant

6 days ago

Chicago, Illinois, United States The Equus Group Full time $60,000 - $120,000 per year

About the Company

Our client is a leading financial services firm headquartered in downtown Chicago, providing strategic investment, wealth management, and advisory services to a diverse client base. Known for its integrity, innovation, and client-first approach, the firm is seeking a highly organized and proactive
Executive Assistant
to support its senior leadership team.

Position Summary

The Executive Assistant will provide comprehensive administrative and operational support to C-level executives, ensuring seamless daily operations and effective time management. This role requires exceptional attention to detail, sound judgment, and the ability to handle confidential information with professionalism and discretion. The ideal candidate thrives in a fast-paced, high-performance environment and has experience supporting leaders within the financial or professional services industry.

Key Responsibilities

  • Provide high-level administrative support to executives, including calendar management, travel coordination, and expense reporting.
  • Act as a liaison between executives, internal teams, and external stakeholders, maintaining professionalism and discretion at all times.
  • Prepare and edit correspondence, presentations, and reports.
  • Coordinate and manage executive meetings, including scheduling, agenda preparation, materials distribution, and follow-ups.
  • Assist with special projects, research, and data analysis as requested.
  • Ensure all administrative processes are efficient and deadlines are consistently met.
  • Handle confidential and sensitive information with the utmost integrity.
  • Support firm-wide events, board meetings, and client engagements as needed.

Qualifications

  • Bachelor's degree preferred; equivalent experience considered.
  • 4+ years of executive support experience, preferably within financial services, consulting, or a professional services environment.
  • Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint, Zoom, etc.).
  • Exceptional written and verbal communication skills.
  • Strong organizational skills with the ability to prioritize multiple tasks and meet tight deadlines.
  • High degree of professionalism, discretion, and judgment.
  • Proactive mindset with the ability to anticipate executive needs and act independently.

The Equus Group is an Equal Opportunity Employer and takes
pride in maintaining a
diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

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