Executive Assistant

5 days ago

Chicago, Illinois, United States ZealoTech People Full time $60,000 - $120,000 per year

Executive Assistant (Fully Onsite)

Chicago, IL 60611

Duration: 3 months (potential extension)

Shift:
8:00 am - 4:30 pm

Top Skills:

  1. High School Diploma and 5 years exp as Executive Assistant
    and at least 2 years of which have been in support of senior level positions.
  2. Microsoft Office
  3. Managing calendars and travel arrangements

Overview:

Executive Assistant role covering Surgical Services Administration (VP/director support, including coordination with office suite and departmental activities).

  • Handle travel arrangements for faculty (i.e., flights, hotels); submit expense reimbursement requests for faculty.
  • Prepare correspondence and presentations for the faculty.
  • Conduct literature searches for the faculty.
  • Maintains procedure manuals; ensures appropriate communication to staff of changes in procedures.
  • Utilizes advanced Microsoft Office applications to design and lay-out executive presentations and reports.
  • Maintaining department personnel files and mandatory certification/licensure lists and tracks staff continuing education requests.
  • Communicates (verbal and written) with a wide range of departments, employees, vendors, and physicians; and serves as a liaison on behalf of the Executive Officers to foster strong working relationships.
  • Processes request for new employee office space, passwords, office supplies, phone and voicemail, mail delivery and other resources as necessary.

Requirements:

  • High School Diploma but Bachelor's Degree preferred
  • Minimum of 5 years general administrative/secretarial experience and at least 2 years of which have been in support of senior level positions.
  • Excellent Microsoft Office Skills
  • employees administrative needs.
  • Regarded as the key administrative employee of the department and is a primary administrative employee in the division/ company.
  • Specific advanced software skills as required by the department.

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