Executive Assistant

4 days ago

Nashville, Tennessee, United States Defining Wealth Partners Full time

What We Are Looking For

  • The goal of this role is to provide high-level executive support while coordinating talent and people-related initiatives that help our firm operate efficiently and grow intentionally. This position plays a critical role in supporting leadership, strengthening internal operations, and creating a positive candidate and employee experience.
  • A highly organized, proactive, and detail-oriented teammate who can manage multiple priorities, meet deadlines, and anticipate the needs of leadership and the firm.
  • Someone excited to embody our core values, mission, and vision while supporting a client-first, people-centered culture.
  • An individual with 2–5 years of experience in an executive assistant, operations, or people/talent coordination role, preferably within financial services or a professional services environment.
  • A person who is professional, humble, dependable, and enjoyable to work with—someone who listens carefully, communicates clearly, and follows through on commitments. Do what you say you are going to do.
  • Being on-site in Franklin, TN is required.

What You Will Do

  • Provide day-to-day administrative support to executive leadership, including calendar management, scheduling meetings, and coordinating logistics.
  • Prepare correspondence, presentations, internal documents, and reports as needed.
  • Track priorities, deadlines, and action items to ensure follow-through across leadership initiatives.
  • Serve as a point of contact for internal team members and external partners.
  • Assist with special projects and operational initiatives to support firm efficiency and growth.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Coordinate recruiting efforts, including posting open roles, scheduling interviews, and managing candidate communication.
  • Serve as the primary point of contact for candidates throughout the interview process.
  • Support onboarding and offboarding processes, including documentation, system access, and team coordination.
  • Maintain accurate talent and HR-related records.
  • Assist with employee engagement initiatives, internal communications, training coordination, and team events.
  • Support leadership in fostering a strong, organized, and values-driven team culture.

Requirements

  • Bachelor's degree is strongly preferred.
  • Ideally 2–5 years of experience in executive support, operations, HR coordination, or a similar role
  • Experience in financial services, wealth management, or a professional services firm is a plus
  • Strong working knowledge of Google Workspace (particularly Calendar, Docs, and Sheets)
  • Exceptional organizational and time-management skills
  • High level of professionalism with strong judgment and discretion
  • Excellent written and verbal communication skills
  • Ability to work independently while delivering accurate and timely results
  • Proactive, responsive, and solutions-oriented mindset
  • Strong attention to detail and follow-through

Compensation & Benefits

  • Salary $70,000- $80,000 + Additional Bonuses
  • Health insurance is available and will be provided. There is a group Medical, Dental, and Vision Plan.
  • There is a company 401K with a 4% match and immediate vesting.
  • Our policy for time away from work is unlimited use of days with a "target" amount of time away for each employee.

  • Executive Assistant

    1 week ago

    Nashville, Tennessee, United States The Noel Collective Full time

    Are you an excellent planner and organizer? We're hiring an executive assistant to provide administrative support to the CEO + COO and help us achieve our organizational goals. Your role is ensuring plans are made, schedules are set, client communication is addressed promptly + thoroughly, and files/systems are neatly organized and up-to-date. Overall, you...

  • Executive Assistant

    1 week ago

    Nashville, Tennessee, United States Proprty Manager Full time

    Executive Assistant for EntertainerWe're hiring a highly capable Executive Assistant to manage multiple calendars and scheduling for a professional creative. We are looking for someone to run day-to-day operations for a fast-growing podcast.Note: Applications without answers to the questions below and a resume emailed to will not be considered.What You'll...

  • Executive Assistant

    4 days ago

    Nashville, Tennessee, United States Experity Full time

    Experity is the leading software and services company for on-demand healthcare in the U.S. We provide software solutions that remove complexities and simplify operations for 5700+ urgent care clinics across the country. We create, maintain, and support products to facilitate the complete on-demand healthcare experience: from patients finding clinics and...

  • Executive Assistant

    5 days ago

    Nashville, Tennessee, United States Lion Real Estate Group, LLC Full time

    :Are you highly organized, detail-driven, and thrive in a fast-paced, executive environment? We're seeking an Executive Assistant to provide high-level administrative and operational support to the Co-CEO/Owner of a growing real estate investment firm.This role is ideal for a proactive professional who enjoys being the "right hand" to leadership, managing...

  • Executive Assistant

    1 week ago

    Nashville, Tennessee, United States Lion Real Estate Group Full time

    Are you highly organized, detail-driven, and thrive in a fast-paced, executive environment? We're seeking anExecutive Assistantto provide high-level administrative and operational support to the Co-CEO/Owner of a growing real estate investment firm.This role is ideal for a proactive professional who enjoys being the "right hand" to leadership, managing...

  • Executive Assistant

    2 weeks ago

    Nashville, Tennessee, United States The Anderson Group Real Estate Services Full time

    SummaryWe are hiring an experienced Executive Assistant to support senior Real Estate Executive Leadership within a high-performing, fast-growing real estate organization. We have been recognized as a Best Places to Work for the last three years in a row and operate with high standards, strong systems, and a people-first culture.This is not an entry-level...

  • Executive Assistant

    7 days ago

    Nashville, Tennessee, United States Loenbro Full time

    Job Description:The Executive Assistant will perform various functions, which may vary with the specification of the Tennessee executive team (General Manager, Project Executive, and Field Leaders)Job Roles And ResponsibilitiesAnswer front desk phone calls and greet everyone coming into the officeCoordinating company events including but not limited to...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Nashville, Tennessee, United States The Larko Group Full time

    Global Consulting firm is looking for a skilled and proactive Senior Executive Assistant to support the Chief Administrative Officer (CAO) in managing a wide range of professional and personal responsibilities.We're seeking a polished, highly organized professional with excellent judgment, discretion, and communication skills. The ideal candidate thrives on...

  • Executive Assistant

    2 weeks ago

    Nashville, Tennessee, United States Brown Advisory Full time

    Company OverviewEvery firm has a culture – the values, beliefs, methodology, attitudes and standards that reflect an organization's DNA. But the truly inspiring firms – the game-changers, the industry leaders and the disruptors – have cultures that propel them to innovate and stand out. At Brown Advisory, we aim to be one of those inspired firms. Over...

  • Executive Administrative Assistant

    2 weeks ago

    Nashville, Tennessee, United States BREAKAWAY Full time

    WHO WE AREBreakaway Group is a premiere entertainment and music festival multimedia company. We have the largest independent touring music festival in North America, spanning 14 cities over 9 months. With a focus on underserved markets, Breakaway is bringing a premium 2-day EDM/Pop festival experience with an always-changing lineup of top artists to where...