Executive Assistant

2 weeks ago

Nashville, Tennessee, United States The Noel Collective Full time

Are you an excellent planner and organizer? We're hiring an executive assistant to provide administrative support to the CEO + COO and help us achieve our organizational goals. Your role is ensuring plans are made, schedules are set, client communication is addressed promptly + thoroughly, and files/systems are neatly organized and up-to-date. Overall, you will provide support to leadership to help them execute and deliver on all day-to-day tasks, so they can focus on delivering the business and long-term company growth initiatives.

Ideal candidates are proactive and detail-oriented. able to take direction well, and are excellent problem solvers. If this sounds like you, apply below

Compensation:

$45,000 - $60,000 yearly

Responsibilities:

  • Main point of contact for the COO
  • Managing both Executives' Email Inboxes and Flagging Urgent Matters
  • Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive as needed
  • Manage Executives' schedule + calendars, including meetings, booking conference rooms, and travel arrangements. This includes ensuring the executive is prepared for meetings via agenda prep and briefing beforehand if needed
  • Manage Team CRM
  • Lead All Client Touches and Outreach (Quarterly Touches, Post Close Action Plans, etc)
  • Professional communication to clients and business partners on behalf of the CEO + COO as needed
  • Ability to manage team members on behalf of the COO when she is unavailable
  • Complete office management duties such as keeping the office tidy, organizing and ordering supplies as needed, etc
  • Help prepare meetings and take minutes, updating SOPs and other team materials as needed
  • Manage Team Manual and Create Standard Operating Procedures (SOPs) as needed, keeping the manual organized and easy to navigate
  • Organizing and maintaining team drive
  • Planning, creating, and executing client and house sphere gifting throughout the year
  • Hiring + Managing Operational + Agent Interns, ensuring the team has an intern at all times
  • Assist Leadership on a personal family calendar, bill pay, appointment arrangements, and other personal assistance tasks as needed

Qualifications:

  • Must have graduated high school or received an equivalent certificate of completion
  • At least 2+ years of experience as an executive assistant, or experience performing supportive duties
  • Impeccable time management skills, organizational skills, interpersonal skills, and communication skills

  • Comfortable meeting deadlines and handling confidential information

  • Proficient in Calendar Management

  • Proficient in Client Facing Communications
  • Excellent Attention to Detail Skills
  • Natural Problem Solver and Self Starter

About Company

The Noel Collective is a team of strong, independent, and ambitious women who have become a powerhouse in Nashville's luxury real estate industry. Since launching in 2021, we've closed and contracted over $400+ million in sales. Led by Founder Ali Garner Noel, our Compass-affiliated team brings an elevated level of service, innovation, and strategy to every client experience. We are now expanding the operations side of our Sports & Entertainment division to provide seamless support to our high-profile clientele and internal team alike.

  • Executive Assistant

    1 week ago

    Nashville, Tennessee, United States Pompa Program Full time $70,000 - $85,000

    Executive Assistant to CEO & COOLocation: Remote / Hybrid (occasional travel as needed)Employment Type: Full-TimeReports To: CEO and COOAbout the RoleWe are looking for an experienced Executive Assistant to provide dedicated support to the Chief Executive Officer (CEO) and Chief Operating Officer (COO). This role requires a highly organized, dependable...

  • Executive Assistant

    2 weeks ago

    Nashville, Tennessee, United States Proprty Manager Full time

    Executive Assistant for EntertainerWe're hiring a highly capable Executive Assistant to manage multiple calendars and scheduling for a professional creative. We are looking for someone to run day-to-day operations for a fast-growing podcast.Note: Applications without answers to the questions below and a resume emailed to will not be considered.What You'll...

  • Executive Assistant

    6 days ago

    Nashville, Tennessee, United States Experity Full time

    Experity is the leading software and services company for on-demand healthcare in the U.S. We provide software solutions that remove complexities and simplify operations for 5700+ urgent care clinics across the country. We create, maintain, and support products to facilitate the complete on-demand healthcare experience: from patients finding clinics and...

  • Executive Assistant

    1 week ago

    Nashville, Tennessee, United States Lion Real Estate Group, LLC Full time

    :Are you highly organized, detail-driven, and thrive in a fast-paced, executive environment? We're seeking an Executive Assistant to provide high-level administrative and operational support to the Co-CEO/Owner of a growing real estate investment firm.This role is ideal for a proactive professional who enjoys being the "right hand" to leadership, managing...

  • Executive Assistant

    2 weeks ago

    Nashville, Tennessee, United States Blevins Inc Full time

    Blevins, Inc. is searching for an experienced Executive Assistant reporting to the President and supporting senior management team at the corporate office in Nashville, TN.The successful candidate will be highly organized, able to perform a wide variety of specialized activities, a strong communicator, and an initiative-taker. Blevins, Inc. is a family-owned...

  • Executive Assistant

    4 days ago

    Nashville, Tennessee, United States Alpha Net Consulting LLC Full time

    JOB DESCRIPTION:Job DescriptionExecutive Assistant – North America – Financial Service Insights & DataThis is a great opportunity for a fast learner and strong communicator who enjoys planning and organizing and thrives in a team spirit environment to help others and build connections with leaders, people and teams As an executive assistant, you will...

  • Executive Assistant to the CFO

    2 weeks ago

    Nashville, Tennessee, United States Genesco Full time

    The Ideal Candidate Genesco is seeking a proactive and highly organized Executive Assistant. This is a key role that offers high visibility across the organization and involves direct interaction with Corporate and Operating Division teams.The ideal candidate will be a resourceful multitasker with excellent judgment, capable of managing complex calendars,...

  • Executive Assistant

    6 days ago

    Nashville, Tennessee, United States Defining Wealth Partners Full time

    What We Are Looking ForThe goal of this role is to provide high-level executive support while coordinating talent and people-related initiatives that help our firm operate efficiently and grow intentionally. This position plays a critical role in supporting leadership, strengthening internal operations, and creating a positive candidate and employee...

  • Executive Administrative Assistant

    2 weeks ago

    Nashville, Tennessee, United States BREAKAWAY Full time

    WHO WE AREBreakaway Group is a premiere entertainment and music festival multimedia company. We have the largest independent touring music festival in North America, spanning 14 cities over 9 months. With a focus on underserved markets, Breakaway is bringing a premium 2-day EDM/Pop festival experience with an always-changing lineup of top artists to where...

  • Executive Administrative Assistant

    2 weeks ago

    Nashville, Tennessee, United States Electrofy Agency Full time

    Executive AssistantElectrofy Agency | Nashville, TN (Hybrid)Start Date:Between January and February 2026 based on Available Start DateEmployment Type:Full-time W-2Schedule:Standard business hours with flexibility; occasional evenings/weekends for eventsAbout Electrofy AgencyFounder by Tally Bevis, Electrofy is a purpose-driven marketing, PR, and events...