Administrative Assistant/Receptionist

1 week ago

Memphis, Tennessee, United States H.M. Heckle & Company, Inc. Full time $40,000 - $44,000 per year

Skilled in the day to day functions of the office; performing a variety of complex office/clerical support duties. Organization and time management skills a must, as well as customer service skills. A professional attitude is extremely important, as well as a professional appearance.

Specific Duties Include:

· Knowledge of policies, practices, procedures and terminologies of effiective customer service.

· Plans and prioritizes workload to meet set deadlines; accuracy of work is of high importance.

· Assists with special projects as needed.

· Must have excellent phone and communication skills; as well as computer skills.

· Skilled in the operation of a variety of office machines.

· Ability to work well with others.

  • Make twice weekly bank runs.
  • Prepare courier packets for properties.
  • Check and distribute mail daily.
  • Ensure that the processing of all invoices is completed properly.
  • General office duties.
  • Research some resident issues and relay to approriate person .
  • Manage email to ensure all questions have been answered and invoices processed.
  • Take phone calls and respond to any questions from departments or vendors as it relates to invoice payments.
  • Maintain frequent contact with internal and external customers in order to address all payment issues.
  • Help research old/outstanding invoices.
  • Process month end with help of accounting to prepare statements for owners
  • Facilitate the payment process by ensuring all required documentation is accompanied with the payment request.
  • May assist other Accounts Payable Clerks in departmental initiatives.
  • Performs related duties as assigned

Position is 8:00-3:00 M & F and 8:00-5:00 T,W,TH .

Job Type: Full-time

Pay: $40, $44,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Application Question(s):

  • Willing to use run errands, and make bank runs etc

Experience:

  • Accounts payable: 2 years (Required)
  • Customer service: 2 years (Required)

License/Certification:

  • Driver's License (Required)

Work Location: In person

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