Administrative Assistant

5 days ago


Central Islip, New York, United States HEPCO Full time

We are seeking an Administrative Assistant to provide high-level administrative support to our client. The ideal candidate will conduct research, prepare statistical reports, handle information requests, and perform various clerical functions to support the smooth operation of the office. In addition to these tasks, this role requires preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

  • Provide high-level administrative support by conducting research and preparing statistical reports.
  • Handle information requests and perform clerical functions, such as preparing correspondence.
  • Receive visitors and direct them appropriately, ensuring smooth communication.
  • Arrange conference calls and schedule meetings for the executive team.
  • Screen incoming correspondence, refer it to appropriate staff, and follow up to ensure timely responses.
  • May act as the immediate supervisor's personal representative in routine contacts with other executives and the public.
  • Perform special assignments, studies, and other administrative functions as directed.
  • Manage routine administrative duties while ensuring professionalism and discretion.

Required Skills & Qualifications:

  • Soft Skills:
    • Good people skills – Ability to interact well with others in the office and with external contacts.
    • Flexibility – Able to meet short-notice deadlines and adapt to changing priorities.
  • Excellent communication skills – Ability to effectively take notes, handle phone calls, and provide timely responses.
  • Proficient in MS Office, including Outlook, Word, Excel, and PowerPoint.
  • Education: High School diploma or equivalent required.
  • Experience: 2-3 years of experience in an administrative or clerical role is preferred.

Benefits:

  • Health Insurance
  • Sick Time
  • 401k

Location: 320 Carleton Ave., Central Islip, NY 11722

Duration: approximately 2 years
Apply by deadline: 3/31/2025
Shift Days/Times: M-F 9am-5pm

Pay Range: $20.00 - $22.00 per hour (Depending on experience and qualifications)

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.



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