Administrative Assistant

15 hours ago


Fremont, United States A&D Precision Part time
Job DescriptionJob Description

We are seeking a proactive and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The admin job description will include working closely with our leadership team and employees, acting as the first point of contact for the organization, and assisting in daily office needs.

Key Responsibilities:

  • Managing Phone and Vonage System:

    • Answer and direct incoming phone calls professionally.
    • Manage the Vonage phone system, ensuring proper setup and functionality.
  • Office Supplies Inventory Management:

    • Monitor and replenish office supplies, including paper, coffee, toner, and other essentials.
    • Maintain accurate inventory levels and place orders when necessary.
  • Printers: Maintenance and Servicing:

    • Oversee regular maintenance and servicing of office printers.
    • Troubleshoot any printer issues and coordinate repairs or servicing as needed.
  • Paper Shredding Coordination:

    • Arrange secure disposal of sensitive documents with a paper shredding service provider.
    • Ensure shredding complies with data protection and confidentiality regulations.
  • Supporting Company Lunches/Events:

    • Assist with organizing and coordinating company lunches and events.
    • Handle catering arrangements, setup, and cleanup.
  • General Administrative Support:

    • Assist with other administrative tasks such as light purchasing and filling out required industry and company forms.

Qualifications:

  • Proven experience as an administrative assistant or office admin assistant.
  • Knowledge of office management systems and procedures.
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multitask.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • High School diploma; additional qualification as an Administrative assistant or Secretary will be a plus.
Company DescriptionAt A&D Precision, a leading player in the manufacturing industry, we are dedicated to focusing on quality, delivery and profit, creating and supporting opportunities to add value for our customers, suppliers and employees. Our team is a diverse and passionate group committed to excellence and innovation. We believe in fostering a collaborative and supportive work culture that values every individual's contributions.Company DescriptionAt A&D Precision, a leading player in the manufacturing industry, we are dedicated to focusing on quality, delivery and profit, creating and supporting opportunities to add value for our customers, suppliers and employees. Our team is a diverse and passionate group committed to excellence and innovation. We believe in fostering a collaborative and supportive work culture that values every individual's contributions.

  • Fremont, California, United States PHIHONG USA Full time

    About the RoleThe Administrative Assistant will be responsible for providing exceptional customer service and administrative support to our team.Key Responsibilities:Respond to incoming calls, emails, and visitor inquiries in a timely and professional manner.Manage and maintain a clean and organized front desk area, ensuring a positive impression of the...


  • Fremont, United States Randstad Full time

    Do you enjoy happily greeting people on the phone or in person daily and excel with handling administrative tasks? We are currently recruiting for a reputable organization in the Fremont area who is in need of a administrative assistant. The ideal candidate would have at least 2 years of administrative experience and be proficient with Microsoft Office...


  • Fremont, United States AppleOne Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide administrative support to ensure efficient office operations, assist with various office tasks, and contribute to the success of our organization. Responsibilities: Answer phone calls, emails, and other...


  • Fremont, United States Lam Research Corporation Full time

    The Group Youll Be A Part Of The Global Operations Group brings information systems, facilities, supply chain, logistics, and high-volume manufacturing together to drive the engine of our global business operations. We help Lam deliver industry-lead Administrative Assistant, Business Operations, Administrative, Assistant, Manufacturing Learn More


  • Fremont, United States FRIENDS OF CHILDREN WITH SPECIAL NEEDS Full time

    Position: Administrative Assistant Job Type: Temp Part Time (15 hours per week), non-exempt. Pay: $20.00-$25.00/hourly, depending on experience. JOB SUMMARY: Friends of Children with Special Needs (FCSN) is a nonprofit organization. FCSN's mission is to help individuals with special needs and their families find love, hope, respect, and support through...


  • Fremont, California, United States FORM - Hand, Wrist & Elbow Institute Full time

    About the RoleWe are looking for a highly organized and detail-oriented Medical Assistant to join our team. The successful candidate will have previous experience in healthcare administration and possess strong communication skills.The estimated annual salary for this position is $45,000-$65,000, depending on experience and qualifications.Key...


  • Fremont, United States Ocean Psychiatry Inc Full time

    Job description About us Ocean Psychiatry provides the highest standard of mental and emotional health care to adults and children in and around Fremont, California. The experienced medical providers can address various disorders that affect an individual’s quality of life. The Ocean Psychiatry therapists design treatment options for conditions like...


  • Fremont, United States Info Way Solutions LLC Full time

    Contract ID#: 330974 (Posted by Erin Arden) Guaranteed Hour: 40 Wage Rate: $71.25 Position Type: Administrative Assistant Contract Type: Contract-to-hire Time Type: Days Program: NuWest Travel Health Care System: Pacific Medical Centers Facility: Beacon Hill USFHP - 1200 12 Avenue S, Seattle, WA, 98144 # of Hours per Week: ...


  • Fremont, California, United States New Image Landscape Company Full time

    Job Title: Accounting Administrative AssistantAbout Us:New Image Landscape Company is a leading provider of high-quality landscape management services to homeowners associations, apartment complexes, commercial buildings, and municipalities across Northern California.We take pride in delivering exceptional customer service, attention to detail, prompt...


  • Fremont, United States MINTH GROUP Full time

    Minth Group stands as a global leader in the manufacturing of exterior and structural automotive parts. With a workforce of 22,331 employees distributed across four business units and 77 global plants and offices, our operations span three continents and 14 countries. We take immense pride in serving a diverse clientele, encompassing over 70 automobile...


  • Fremont, California, United States New Image Landscape Company Full time

    Role and ResponsibilitiesAs an Admin Receptionist at New Image Landscape Company, you will play a vital role in supporting our team and delivering exceptional customer service to our clients.Your responsibilities will include:* Providing administrative support to our team members* Responding to client inquiries and resolving issues in a timely manner*...


  • Fremont, California, United States Volt Full time

    Job OverviewVolt is currently hiring for a File Clerk in Fremont, CA. As an essential member of our team, you will play a vital role in maintaining our document management system.Salary and BenefitsWe offer a competitive hourly rate of $19.00. Additionally, Volt provides its employees with benefits including health, dental, vision, term life, short-term...


  • Fremont, United States Info Way Solutions Full time

    Contract ID#: 330974 (Posted by Erin Arden) Guaranteed Hour: 40 Wage Rate: $71.25 Position Type: dministrative Assistant Contract Type: Contract-to-hire Time Type: Days Program: NuWest Travel Health Care System: Pacific Medical Centers Facility: Beacon Hill USFHP - 1200 12 Avenue S, Seattle, WA, 98144 # of Hours per Week: 40 PacMed USFHP (US Family Health...


  • Fremont, California, United States A&D Precision Full time

    Job Title:Administrative Support ProfessionalSalary Range:$45,000 - $55,000 per yearJob Description:We are seeking a detail-oriented and organized Administrative Support Professional to join our team at A&D Precision. As an administrative assistant, you will provide support to ensure efficient operation of the office, working closely with our leadership team...


  • Fremont, California, United States Randstad US Full time

    Job OverviewRandstad US is seeking an experienced Administrative Assistant to join their team in Fremont, California. This is a temporary position with the opportunity to transition to a permanent role.Key Responsibilities:• Greet clients and visitors professionally• Manage mail distribution and filing systems• Provide administrative support for...


  • Fremont, California, United States A&D Precision Full time

    About the RoleA&D Precision is seeking a highly skilled Administrative Support Specialist to join our team. In this role, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.**Key Responsibilities:Administrative Tasks:Prepare and distribute reports, presentations, and other...


  • Fremont, California, United States AppleOne Full time

    Key ResponsibilitiesAs an Administrative Assistant at AppleOne, you will provide crucial support to our team. This role involves ensuring efficient office operations and assisting with various tasks.Schedule and Manage AppointmentsYou will schedule and manage appointments, meetings, and events for our staff, using your excellent organizational skills to...

  • HR Administrator

    6 days ago


    Fremont, United States Ultimate Staffing Full time

    We are seeking an HR Administrator to join a client in Fremont. This position is a 6 month contract position. The role is 100% onsite at the client's Fremont office. Hours are Monday - Friday 7:00 am - 4:00 pm. Candidates must be bilingual in English and Spanish. Job Duties: Manage employee files and update information in company HRIS system. Provide...

  • System Administrator

    3 weeks ago


    Fremont, United States Insight Global Full time

    5 days on-site in Fremont, CARequired Skills & Experience-5-7+ years' experience in a technical support/system administrator role-Excellent communication skills with both technical and non technical individuals-Layer 2 network administration-Ability to move a printer or more devices to new network-Knowledge on VLANs and how to connect switches-Knowledge of...


  • Fremont, United States Insight Global Full time

    5 days on-site in Fremont, CARequired Skills & Experience-5-7+ years' experience in a technical support/system administrator role-Excellent communication skills with both technical and non technical individuals-Layer 2 network administration-Ability to move a printer or more devices to new network-Knowledge on VLANs and how to connect switches-Knowledge of...