Office Manager

21 hours ago

Miami, United States Boats Group Full time
Job DescriptionJob Description

Office Manager

Miami, FL

This is a full-time, onsite role based in our Brickell office, located in downtown Miami.

We are looking for a dynamic and highly organized Office Manager to play a pivotal role in shaping the culture and operations at our Boats Group Global headquarters. The Office Manager will bring energy, enthusiasm, and a passion for creating an organized and welcoming work environment.

What You’ll Do:

  • Office Operations & Preparedness:
    • Maintain a comprehensive inventory of office supplies, including those for restrooms, copy rooms, and kitchens. Source and manage suppliers to ensure cost-efficiency.
    • Ensure the kitchen is fully stocked and operational daily.
  • Office Administration:
    • Manage incoming physical mail, sort, and file as necessary. Handle outgoing mail, packages, and shipments.
    • Coordinate with building management to provide access for new hires and ensure the deactivation of building and parking cards for departing employees.
    • Oversee daily parking validation and the overall cleanliness and upkeep of the office space. Collaborate with cleaning staff to maintain a welcoming environment.
  • Event Planning & Coordination:
    • Organize and execute office events, including group meetings, team-building activities, and offsite events. Manage logistics such as catering, room setup, and agendas to ensure smooth operations.  
  • Employee Wellness & Culture:
    • Partner with the HR team to plan, coordinate, and execute employee activities, wellness programs, and company outings.
    • Serve as an ambassador for company culture and foster continuous improvement. Lead and manage our volunteer program, supporting both individual employee initiatives and group/community activities.
  • Vendor & Facilities Management:
    • Establish and maintain relationships with key vendors, ensuring the best possible service and value for the company.
    • Act as the primary liaison with building management, handling any issues or escalations as needed.  
  • Expense Management & Travel Support:
    • Assist the Executive team with expense management through Concur as needed.
    • Coordinate travel arrangements for staff and leadership when required.
  • Large-Scale Projects:
    • Oversee large-scale space-related projects, collaborating with construction teams, general contractors, furniture vendors, and building management to ensure timely, well-executed project completion.

 

What You Should Have

  • 5+ years of progressive experience in office management or administration.
  • Ability to work on-site daily at our Brickell office (typically 8 AM – 5 PM, with some flexibility for special events or projects).
  • A proactive approach to facility management, with a strong ability to autonomously create and manage maintenance checklists (daily, weekly, and monthly).
  • Must be fluent in English and Spanish
  • Prior experience working with general contractors on office or space-related projects.
  • Demonstrated ability to work with building/property management organizations to ensure efficient operations.
  • Excellent organizational skills and a keen eye for detail.
  • Demonstrated understanding of expense reimbursement practices and vendor relationship-building.  
  • Business-oriented problem-solving skills, with the ability to adapt in a fast-paced, dynamic environment.
  • Practical, business-oriented approach to problem-solving and the ability to thrive in a fast-paced environment.
  • Excellent communication skills - written and verbal.
  • High level of discretion and experience handling confidential information.
  • A willingness to support and manage special projects as needed.

What You'll Receive:

  • Generous Time Off: Take time off as you want as you won’t need to accrue them here In addition to generous personal time, you’ll also receive your birthday off, 8 holidays, and the days from Christmas through New Year’s Day.
  • Volunteering Time: Participate in our volunteer program with 4 paid days annually to contribute to your community.
  • Modern Office Perks: Our vibrant Miami office features cutting-edge amenities, such as an electric sit/stand desk, dual monitors, a gym, and a variety of snacks and beverages.
  • Comprehensive Benefits Package: Enjoy top-tier Medical, Dental, Vision, and Life insurance, along with a 401(k) plan featuring a 4% match.
  • Commuter Benefits: Park conveniently in our building’s garage at no charge to you. For train commuters, we subsidize most, if not all, of your monthly pass expenses.
  • Professional Development: Take advantage of online training, live courses, and additional funds for courses, seminars, and certifications to enhance your skills.
  • Team-Centric Atmosphere: Be part of a close-knit team that prioritizes relationship-building and personal connections.

About Our Crew 
Boats Group is the fastest-growing digital business in the recreational boating space. We are a talented team of techies, creatives, marketers, closers and customer advocates who spend each day pushing the boundaries of technology to make buying and selling boats easy. We spend each day surrounded by 500,000 boats from across the globe.

Our passion and unyielding dedication to getting people on the water influence our culture in ways you won’t find at other companies. We’re the best at what we do because we’re working in an industry we love. When you walk through our doors, you’ll find smart, dedicated people who consider one another family.

If you want to work in an inclusive, innovative environment where we encourage employees to collaborate, leverage their talents and actively shape the future of the company, then you will enjoy working here

 

Company DescriptionWho We Are:
Boats Group is the fastest-growing digital business in the recreational boating space. We operate the world’s largest and most popular marketplaces for boats and yachts: Boat Trader, YachtWorld, boats.com and CosasDeBarcos. Even as the #1 destination for more than 65 million boat shoppers every year, we are always innovating. We are a talented team of techies, creatives, marketers, closers and customer advocates who spend each day pushing the boundaries of technology to make buying and selling boats easy.

Our passion and unyielding dedication for getting people on the water influence our culture in ways you won't find at other companies. We’re the best at what we do because we’re working in an industry we love. When you walk through our doors, you'll find smart, dedicated people who consider one another family.

We work hard. We move fast. We push each other to be the best. And we spend each day surrounded by 500,000 boats from across the globe.Company DescriptionWho We Are:\r
Boats Group is the fastest-growing digital business in the recreational boating space. We operate the world’s largest and most popular marketplaces for boats and yachts: Boat Trader, YachtWorld, boats.com and CosasDeBarcos. Even as the #1 destination for more than 65 million boat shoppers every year, we are always innovating. We are a talented team of techies, creatives, marketers, closers and customer advocates who spend each day pushing the boundaries of technology to make buying and selling boats easy.\r
\r
Our passion and unyielding dedication for getting people on the water influence our culture in ways you won't find at other companies. We’re the best at what we do because we’re working in an industry we love. When you walk through our doors, you'll find smart, dedicated people who consider one another family.\r
\r
We work hard. We move fast. We push each other to be the best. And we spend each day surrounded by 500,000 boats from across the globe.

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