Office Manager
7 days ago
Job Summary: The Office Manager plays a pivotal role in maintaining the efficiency and effectiveness of a property management office. By overseeing administrative tasks, managing office operations, and facilitating communication, the Office Manager contributes to the overall success of the organization.
Responsibilities:
·Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.
·Coordinate office activities and operations to secure efficiency and compliance with company policies.
·Maintain office procedures and ensure they are being followed consistently.
·Maintain office equipment and supplies inventory; anticipate needs and place orders as necessary.
·Oversee the scheduling of meetings, appointments, and events.
·Act as the point of contact between the property management office and external vendors, clients, and tenants.
·Ensure the office environment is clean, organized, and conducive to productivity.
·Assist in financial management tasks, such as processing invoices, tracking expenses, and managing budgets.
·Facilitate communication between property managers, maintenance staff, and tenants.
·Serve as a liaison between the property management office and other departments within the organization.
·Communicate effectively with tenants, clients, and vendors.
Qualifications:
·Proven experience as an office manager, administrative assistant, or similar role.
·Knowledge of office management procedures and systems.
·Excellent organizational and time management skills.
·Strong communication and interpersonal abilities.
·Proficiency in Microsoft Office Suite and office management software (e.g., property management software).
·Familiarity with basic accounting principles and practices.
·Ability to multitask and prioritize tasks effectively.
·Bilingual (Spanish) is a huge plus.
Education:
·Bachelor's degree in business administration, office management, or related field; or on the job experience from which comparable knowledge and skills have been acquired.
Physical Requirements:
·Prolonged periods sitting at a desk and working on a computer.
·This position may require you to move around the property, which may involve walking, climbing stairs, or navigating different types of terrain. You should be able to move comfortably and safely throughout the property.
·This position may require the need to lift and carry various items, such as maintenance supplies, equipment, or small furniture items. Being able to lift and carry moderate weights safely is important.
·This position may require the need to perform tasks that require manual dexterity, such as operating tools, handling keys and locks.
Note: This job description is intended to outline the general responsibilities and requirements of the position. Duties may vary depending on the specific needs of the property and may be subject to change.
Company DescriptionHaving been in the residential property management business for over 40 years, Group Fox is proud to be a Chicago original. We are a leading residential Management Company known for our innovative projects in the real estate industry.Group Fox strives to bring residents a variety of apartments, led by a team of professionals who understand that customer service is the staple of our business. We focus on providing quality homes for our residents while positively impacting the communities we serve. We are a leading Management Company known for our innovative projects in the real estate industry. Our team is driven by excellence and dedicated to delivering high-quality results.
At Group Fox, we value our team members and are committed to providing a supportive work environment. We offer competitive salaries, comprehensive benefits, and opportunities for professional development. Join us in making a positive impact on our residents’ lives
Group Fox is an equal opportunity employer and an equal opportunity housing provider.Company DescriptionHaving been in the residential property management business for over 40 years, Group Fox is proud to be a Chicago original. We are a leading residential Management Company known for our innovative projects in the real estate industry. \r
\r
Group Fox strives to bring residents a variety of apartments, led by a team of professionals who understand that customer service is the staple of our business. We focus on providing quality homes for our residents while positively impacting the communities we serve. We are a leading Management Company known for our innovative projects in the real estate industry. Our team is driven by excellence and dedicated to delivering high-quality results.\r
\r
At Group Fox, we value our team members and are committed to providing a supportive work environment. We offer competitive salaries, comprehensive benefits, and opportunities for professional development. Join us in making a positive impact on our residents’ lives\r
\r
Group Fox is an equal opportunity employer and an equal opportunity housing provider.
-
Technical Operations Manager
1 day ago
Hoffman Estates, Illinois, United States HR Manager Full timeJob DescriptionOur client is seeking a highly skilled Technical Operations Manager to oversee a team of technicians. As a key member of the team, you will be responsible for ensuring that all equipment is functioning properly and efficiently.You will delegate daily work orders to the team and ensure they have the necessary tools and equipment.Responsible for...
-
Office Manager
3 days ago
Hoffman Estates, United States Walker Consultants Full timeWork Location:Hoffman Estates, IL Employment Type: Full-time regular - hybrid (In Office Tuesday/Wednesday/Thursday), optional remote (Monday/Friday) About this Opportunity Do you have experience of progressively increased responsibilities in a professional office environment? We areseeking a responsible, professional, take-charge Office Manager to support...
-
Office Operations Manager
3 weeks ago
Hoffman Estates, Illinois, United States Group Fox Full timeJob DescriptionWe are looking for an Office Operations Manager to join our team at Group Fox. This role is responsible for overseeing the day-to-day operations of our property management office, ensuring that all tasks are completed efficiently and effectively.The ideal candidate will have a strong background in office management, excellent communication...
-
Office Operations Manager
2 weeks ago
Hoffman Estates, Illinois, United States Group Fox Full timeAbout UsGroup Fox is a leading residential Management Company known for our innovative projects in the real estate industry. With over 40 years of experience, we strive to bring residents a variety of apartments while positively impacting the communities we serve.We focus on providing quality homes for our residents and are committed to delivering...
-
Office Management Associate
10 hours ago
Hoffman Estates, Illinois, United States AGM Tech Solutions Full timeAbout the JobThis Administrative Operations Coordinator position at AGM Tech Solutions offers a unique opportunity to join a growing organization and contribute to its success. As an Administrative Operations Coordinator, you will be responsible for providing comprehensive administrative support to our team, ensuring seamless day-to-day operations.Key...
-
Technicians Supervisor
2 days ago
Hoffman Estates, United States HR Manager Full timeJob DescriptionJob DescriptionTechnicians Supervisor - Hoffman Estates, IL$45,000 – $55,000/Annually plus benefitsAre you looking for a dynamic career path with a rapidly growing company? Are you tech-savvy? Do you enjoy working with tablets and/or computer hardware? We are looking for a Technicians Supervisor to oversee the team.ResponsibilitiesOversee 8...
-
Technicians Supervisor
2 days ago
Hoffman Estates, United States HR Manager Full timeJob DescriptionJob DescriptionTechnicians Supervisor - Hoffman Estates, IL$45,000 – $55,000/Annually plus benefitsAre you looking for a dynamic career path with a rapidly growing company? Our client is looking for new members to join their team! Are you tech-savvy? Do you enjoy working with tablets and/or computer hardware? We are looking for a Technicians...
-
Executive Office Coordinator
2 weeks ago
Hoffman Estates, Illinois, United States Group Fox Full timeJob SummaryThe Executive Office Coordinator plays a pivotal role in maintaining the efficiency and effectiveness of a property management office at Group Fox. Located in Chicago, this opportunity offers a competitive salary of $65,000 per year.This position is responsible for overseeing administrative tasks, managing office operations, and facilitating...
-
Office Support Specialist
4 weeks ago
Hoffman Estates, Illinois, United States Group Fox Full timeJob SummaryWe are seeking a highly skilled and motivated Office Support Specialist to join our team at Group Fox. As an Office Support Specialist, you will play a critical role in maintaining the efficiency and effectiveness of our property management office.You will be responsible for managing day-to-day administrative tasks, maintaining office procedures,...
-
Office Operations Director
2 weeks ago
Hoffman Estates, Illinois, United States Walker Consultants Full timeAbout the Role: We are seeking a seasoned Office Manager to support our firm's growing operations in Hoffman Estates, IL. As an Office Manager, you will provide essential administrative services to a team of engineers, architects, and consultants.Manage office administration, including general Microsoft Office support, responding to inquiries, and...
-
Junior Office Coordinator
11 hours ago
Hoffman Estates, Illinois, United States TPI Global Solutions Full timeKey ResponsibilitiesAdministrative Support: Assist with daily office operations, including responding to emails and greeting visitors.Calendar Management: Organize and prioritize the calendar, including meetings, appointments, and deadlines.Meeting Preparation: Assist in preparing materials for meetings, including agendas and reports.Scheduling: Aid in...
-
Office Support Specialist
3 weeks ago
Hoffman Estates, Illinois, United States Property Management Company Full timeAbout Our TeamOur Property Management Company is a dynamic and growing organization that requires a skilled Operations Associate to join our team. As an Operations Associate, you will play a critical role in providing administrative and operational support to our Owner.Key Responsibilities:Assist the Owner with daily operations, including managing the...
-
Office Coordinator
2 hours ago
Hoffman Estates, Illinois, United States MSCCN Full timeAbout the JobWe are seeking a skilled Office Coordinator to support our team in Bolingbrook, IL. In this role, you will provide administrative support to our managers, including scheduling appointments, preparing documents, and maintaining accurate records.Your responsibilities will include:Scheduling multiple manager calendarsPreparing and distributing...
-
Hoffman Estates, Illinois, United States The Salvation Army Central Territory Full timeAbout The Salvation Army Central TerritoryWe are a mission-driven organization dedicated to providing hope, relief, and support to those in need. Our team is passionate about making a positive impact in the lives of others.Job SummaryThe Administrative Assistant to the Executive Director of Development provides critical support to the Director and the...
-
Medical Office Coordinator Specialist
3 weeks ago
Hoffman Estates, Illinois, United States InVia Fertility Specialists Full timeAbout the Opportunity:InVia Fertility Specialists is a state-of-the-art Chicagoland fertility clinic with a strong patient-centered focus. We are seeking a dedicated and motivated Medical Office Coordinator Specialist to join our growing practice. This individual will play a critical role in supporting our patients throughout their fertility journey.The...
-
Property Management Professional
3 weeks ago
Hoffman Estates, Illinois, United States Group Fox Full timeJob OverviewAt Group Fox, we are seeking a highly skilled Property Management Professional to join our team. This role is responsible for maintaining the efficiency and effectiveness of our property management office.We offer a competitive salary of $60,000 - $80,000 per year, based on experience, as well as comprehensive benefits and opportunities for...
-
Property Management Specialist
3 weeks ago
Hoffman Estates, Illinois, United States Group Fox Full timeJob Title: Property Management SpecialistEstimated Salary: $70,000 - $85,000 per year.About the RoleWe are seeking a highly skilled Property Management Specialist to join our team at Group Fox. As a leading residential management company in Chicago, we pride ourselves on delivering high-quality results and making a positive impact on our residents' lives.The...
-
Legal Document Manager
4 days ago
Hoffman Estates, Illinois, United States Elevate Services Full timeElevate Services is looking for a skilled Legal Document Manager to join their team. In this critical role, you will be responsible for managing contracts, including service agreements, vendor agreements, NDAs, and purchase orders.The ideal candidate should have a Bachelor's Degree or Paralegal Certification and minimum 4 years of experience in contract...
-
Facility Protection Manager
3 days ago
Hoffman Estates, Illinois, United States Ascension Health Full timeJob Description:We are seeking a highly skilled and experienced Facility Protection Manager to join our team at Ascension Saint Alexius in Hoffman Estates, Illinois. As a key member of our security department, you will play a vital role in ensuring the safety and well-being of our staff, patients, and visitors.About Our Team:Our security department is...
-
Junior Construction Manager
2 weeks ago
Hoffman Estates, Illinois, United States K2 Staffing, LLC Full time**Job Description:**We are seeking a highly organized and detail-oriented Junior Construction Manager to join our team at K2 Staffing, LLC. As a key member of our construction management team, you will assist in coordinating projects from start to finish.About the Role:The Project Engineer will serve as a liaison between clients, construction project...