Executive Office Coordinator

3 weeks ago


Hoffman Estates, Illinois, United States Group Fox Full time
Job Summary

The Executive Office Coordinator plays a pivotal role in maintaining the efficiency and effectiveness of a property management office at Group Fox. Located in Chicago, this opportunity offers a competitive salary of $65,000 per year.

This position is responsible for overseeing administrative tasks, managing office operations, and facilitating communication between departments. As an Executive Office Coordinator, you will contribute to the overall success of the organization by ensuring seamless day-to-day operations.

Main Responsibilities:

  • Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.
  • Coordinate office activities and operations to secure efficiency and compliance with company policies.
  • Maintain office procedures and ensure they are being followed consistently.
  • Maintain office equipment and supplies inventory; anticipate needs and place orders as necessary.
  • Oversee the scheduling of meetings, appointments, and events.
  • Act as the point of contact between the property management office and external vendors, clients, and tenants.
  • Ensure the office environment is clean, organized, and conducive to productivity.
  • Assist in financial management tasks, such as processing invoices, tracking expenses, and managing budgets.
  • Facilitate communication between property managers, maintenance staff, and tenants.
  • Serve as a liaison between the property management office and other departments within the organization.
  • Communicate effectively with tenants, clients, and vendors.


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