Office Coordinator

1 week ago

Cleveland, United States Grant Thornton Full time

Grant Thornton is seeking an Office Coordinator to join the team in Cleveland, OH.

The Office Coordinator, Workplace Solutions (WPS), works under the guidance of and reports to the Office Supervisor/Manager, Workplace Solutions. This role provides local office facilities support and activities, defined for their respective office.

The person in this role must possess excellent communication and organizational skills, be collaborative in their working style, develop strong and trusting relationships with colleagues, and possess the ability to create and maintain a team culture with a commitment to unparalleled support services. The Office Coordinator will be well-versed in procedures and policies and will be able to actively discover new ways to do the job more efficiently.

Responsibilities:Office and facility management:
  • Manage relationships with building management, security, engineering and outside vendors.
  • Manage all aspects of the office, including facilities, supplies, appearance/cleanliness, seating, etc.
  • Assist with new hires and their onboarding, including, but not limited to, administrative support alignment.
  • Event planning, both social and business related.
  • Adhere to firm procedures and work with national groups as necessary (e.g. Enterprise Transformation, Firm Security, Procurement/Buy@GT, Real Estate and Facility Services).
  • May serve as Accounts Payable/Authority to Approve processor within Ariba, in alignment with national and regional guidelines.
  • Bind, copy, scan, and obtain signatures on documents, as needed.
  • Print production (e.g. proposal production, tab printing, lamination, binding, high volume printing)
  • File room administrator (e.g. creating/tracking hard copy files via GT file system)
  • Concierge (including room arrangement/setup for meetings/trainings, Receptionist duties to include answering/directing phone calls to appropriate personnel.)
  • Mailroom duties (e.g. processing incoming/outgoing mail/packages via USPS, UPS/FedEx, local courier service.)
  • Coordinate office moves in those offices where hoteling is not utilized
  • Demonstrate advanced skill with firm technology, conference room audio-visual equipment, and firm issued mobile devices. Have strong knowledge of firm’s Enterprise Transformation structure and processes along with the ability to escalate issues accordingly.
  • Maintain a solid knowledge of firm information governance and record retention policies.
  • Anticipate and prioritize customer service needs/administrative needs and deliver high quality service and results.
  • Understand the firm’s service lines, industries and client engagement structure in order to work effectively with stakeholders and clients.
  • Communicate effectively and professionally with all levels of client personnel and client service personnel.
  • Serve as a team player and display an interest in becoming a subject matter expert in subjects of interest. Participate in relevant firm sponsored training and seek out training as appropriate.
  • Proactively communicate issues, challenges and solutions upward to the Supervisor/Manager on office matters.
  • Other duties as assigned.
Requirements:
  • Strong facilities management experience necessary
  • Ability to lift and carry up to 25lbs
  • Familiarity with facilities management principles
  • A team player with leadership skills
  • Excellent, proactive customer service skills
  • Excellent organizational and multitasking abilities and problem-solving skills
  • Ability to handle confidential information
  • Proficient in MS Office Suite

  • Office Coordinator

    5 days ago

    Cleveland, Ohio, United States Cleveland Clinic Full time

    At Cleveland Clinic, we are committed to delivering the highest quality patient care and improving coordination between nursing teams, administrative staff, and providers. As an Administrative Assistant II, you will play a crucial role in ensuring the smooth operation of our healthcare organization.This position requires exceptional clerical, communication,...

  • Medical Office Coordinator

    2 weeks ago

    Cleveland, Ohio, United States Yanke Bionics Full time

    At Yanke Bionics, we are seeking a highly skilled and detail-oriented Medical Office Coordinator to join our team in Parma, OH. This is a full-time opportunity with a competitive salary of $20.25 per hour.About the RoleThe Medical Office Coordinator will be responsible for ensuring a smooth and satisfactory experience for our patients. This includes...

  • Administrative Office Coordinator

    5 days ago

    Cleveland, Ohio, United States Astrix Technology Full time

    Astrix Technology is looking for a skilled Administrative Office Coordinator to provide exceptional support to our executives. This role involves managing schedules, correspondence, and confidential information while maintaining a professional demeanor.You will be responsible for:Managing executive schedules and making travel arrangements.Taking dictation...

  • Office & Supply Coordinator

    2 days ago

    Cleveland, United States Heinen's Grocery Store Full time

    Company Overview:Founded in 1929, Heinen’s is a premier grocery store chain noted for its quality products and outstanding customer service. Heinen’s has now welcomed the fourth generation of owners into the company, which operates 23 stores (19 in Cleveland, Ohio and 4 in Chicago, Illinois), two distribution warehouses, one food production plant, and a...

  • Office Operations Coordinator

    4 days ago

    Cleveland, Ohio, United States Aramark Full time

    About the Job:We are looking for an experienced Office Operations Coordinator to join our team. This individual will be responsible for managing all aspects of our office operations, including administrative tasks, client communications, and staff scheduling.Job Description:Manage daily office operations, including answering phones, filing, and maintaining...

  • Medical Office Coordinator

    4 days ago

    Cleveland, Ohio, United States MetroHealth Full time

    Job Title: Medical Office CoordinatorEstimated Salary: $48,000 - $58,000 per yearAbout MetroHealthMetroHealth is a leading health system in Brooklyn, committed to providing exceptional patient care and improving community health. Our goal is to become a model for innovative healthcare delivery.We operate four hospitals, four emergency departments, and over...

  • Office Operations Coordinator

    2 weeks ago

    Cleveland, Ohio, United States Tennessee Auto Outlet LLC Full time

    We are seeking a highly organized and detail-oriented Office Administrator to join our team at Tennessee Auto Outlet LLC. As an Office Administrator, you will play a vital role in maintaining the smooth operation of our office.Job Summary:Provide exceptional customer service to visitors, clients, and colleagues.Manage incoming and outgoing correspondence,...

  • Head Start Office Coordinator

    4 days ago

    Cleveland, Ohio, United States Council for Economic Opportunities in Greater Cleveland Full time

    Job Summary:Join our team as a Head Start Office Coordinator and play a vital role in supporting the administrative functions of our program. This position involves a range of responsibilities, including file maintenance, report generation, and meeting coordination.Estimated Salary: $45,000 - $55,000 per yearDetailed Responsibilities:* Prepare and finalize...

  • Senior Office Coordinator

    3 weeks ago

    Cleveland, Ohio, United States Staffing Solutions Enterprises Full time

    We are excited to offer an exceptional opportunity for a seasoned professional to join our team as an Executive Assistant. This role requires a highly skilled and organized individual who can provide top-notch support to our CEO.About the RoleThis is a dynamic and fast-paced environment where you will have the opportunity to utilize your skills in calendar...

  • Office Manager

    2 months ago

    Cleveland, United States City of Cleveland, Ohio Full time

    Under general direction, performs major daily and project/program based administrative duties. Recommends and administers divisional/departmental policies and procedures. Prepares regular and special reports related to divisional/departmental operati Office Manager, Finance, Coordinator, Manager, High School, Public Relations, Business Services

  • Medical Office Coordinator

    2 weeks ago

    Cleveland, Ohio, United States LHH Recruitment Solutions Full time

    Job OverviewLHH Recruitment Solutions is seeking an experienced and organized Medical-Legal Office Administrator to join their team in Mayfield Heights, Ohio.

  • Corporate Office Coordinator

    3 weeks ago

    Cleveland, Ohio, United States LHH Recruitment Solutions Full time

    About LHH Recruitment SolutionsLHH Recruitment Solutions is a reputable regional law firm seeking a highly skilled and detail-oriented Legal Office Administrator to support its operations.

  • Executive Office Coordinator

    2 weeks ago

    Cleveland, Ohio, United States Dodd Camera Full time

    About Dodd CameraDodd Camera has been a family-owned business since 1891, operating six stores in Cleveland, Chicago, Dayton, and Cincinnati. As a photographic specialty dealer, we offer the latest DSLR & Mirrorless camera gear, professional lighting equipment, accessories, digital lab services, and rental departments at select locations.We are seeking a...

  • Office Manager

    3 weeks ago

    Cleveland, United States CareAlliance LLC Full time

    Description: Mission Statement: Our mission is to provide high-quality, comprehensive medical and dental care, patient advocacy and related services to people who need them most, regardless of their ability to pay. Caregivers demonstrate a high level of empathy, compassion and profound respect while providing excellence of care to our patients. They serve as...

  • Office Manager

    1 month ago

    Cleveland, United States Community Fund Ohio Full time

    Community Fund Ohio offers pooled special needs trusts to help Ohioans with disabilities protect their eligibility for government benefits and fund their current and future needs. Grants are also provided to individuals with disabilities and the nonprofit organizations that serve them. Overview: The Office Manager is responsible for the overall day-to-day...

  • Office Manager

    1 month ago

    Cleveland, United States Community Fund Ohio Full time

    Community Fund Ohio offers pooled special needs trusts to help Ohioans with disabilities protect their eligibility for government benefits and fund their current and future needs. Grants are also provided to individuals with disabilities and the nonprofit organizations that serve them. Overview: The Office Manager is responsible for the overall day-to-day...

  • Office Manager

    2 weeks ago

    Cleveland, United States ORTHOWORLD Inc Full time

    Do you excel in QuickBooks? Do you enjoy finding ways to streamline processes? Do your colleagues often turn to you for help? Are you looking for your forever home where you can truly be part of a team, expand your skills and learn something new every day? If you answered yes to these questions, you might be the perfect fit for our 10-person, Cleveland,...

  • Office Manager

    3 weeks ago

    Cleveland, United States ORTHOWORLD Inc. Full time

    Do you excel in QuickBooks?Do you enjoy finding ways to streamline processes? Do your colleagues often turn to you for help?Are you looking for your forever home where you can truly be part of a team, expand your skills and learn something new every day?If you answered “yes” to these questions, you might be the perfect fit for our 10-person, Cleveland,...

  • Coordinating Assistant

    5 days ago

    Cleveland, Ohio, United States Benjamin Rose Institute on Aging Full time

    About the RoleWe seek an experienced Administrative Coordinator to join our team at Benjamin Rose Institute on Aging. In this role, you will provide general administrative and clerical support for assigned subsidiary business units, facilitating departmental operations with administrative skills, utilizing effective communication, collaboration, document...

  • Administrative Coordinator

    3 weeks ago

    Cleveland, Ohio, United States Avon Protection Full time

    The Administrative Assistant will play a pivotal role in the daily operations of our company, ensuring a clean and organized work environment.Key responsibilities include managing office supplies, coordinating office equipment maintenance, serving as the first point of contact for internal and external stakeholders, and preparing reports and...