Government Operations Consultant II

Our Organization and Mission

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success. The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities. Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

• Higher Student Achievement

• Seamless Articulation and Maximum Access

• Skilled Workforce and Economic Development

• Quality Services

Job Description

This position will assist the Department of Education Warehouse Manager. This position is responsible for the daily operations of the department’s property, storage space allocation, distribution orders, and dissemination as necessary. Responsible for overall security of the warehouse facility, ensuring physical arrangements of facilities are efficient. Responsible for reviewing management reports including quality controls which offer assurance that delivery times are adhered to. Research and respond to incoming correspondence. Performs work as related and assigned. The employee will research and respond within specific timelines to special operational projects assigned by the bureau chief’s office. Projects must be completed within established time frames and accurately address the issue or concern of the requests.

Duties and Responsibilities
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Develops and implements control procedures and techniques encompassed in the planning, acquisition, storage, distribution, and disbursement of inventories, and coordinates the operations of a computerized inventory information system designed to provide a master historical file of item usage, order quantities, and reorder points. Implements and maintains controls and procedures to ensure adequate inventory records. Maintains a centralized file system required by the activities in property.
• Maintains a variety of databases within property, including surplus property tracking, certification tracking, and barcode property tracking system.
• Assists Department of Education Warehouse Manager in the pick-up and disposal of surplus property.
• Coordinates department moves using inmate labor and contractor services. Coordinates the receiving and shipping of supplies and property storage items. Coordinates and designs cubicle modifications/builds.
• Transcribes, collects information, formats, types, and edits replies to correspondence or inquiries, memoranda, technical forms etc., using word processing and desktop publishing programs. Composes correspondence or memoranda as requested by the property director. Assists in developing warehouse policies and operational procedures as needed. Assists warehouse personnel in establishing reasonable inventory stocking levels and maintaining effective reordering points and other quantities.
• Assists in the implementation of measures of standardizing warehouse operations and eliminating duplication. Assists warehouse personnel in planning inventory storage and arrangements, maintaining effective turnover of inventory, and controlling significant inventory items representing a high usage value.
• Imports orders electronically for distribution and supply room items. Updates and maintains inventory files and generates monthly reports. Handles rush telephone orders and special requests from FDOE personnel.
• Maintains current property inventory records specifying location of property under warehouse control and assists in the physical inventory of property and reconciliation of all discrepancies.
• Handles special projects and prepares reports as assigned and works with appropriate staff.
• Serves as liaison with property manager and various offices on the storage of surplus and other property in an efficient and economical manner.

Who We’re Looking For

The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions. Attendance is an essential function of this position. The employee must interact courteously with others and contribute to teamwork and productivity through training and communication, interpersonal interactions, and prioritization of work involving section staff, bureau/division support staff, and other support personnel within the department. The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

Knowledge, Skills, and Abilities

Knowledge of Microsoft Office Suite 2010.

Knowledge of the methods of data collection and analysis.

Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.

Ability to organize data into logical format for presentation in reports, documents and other written materials.

Ability to conduct fact-finding research.

Ability to utilize problem-solving techniques.

Ability to work independently.

Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

A valid Florida Driver’s License is required.

APPLICATION INFORMATION & REQUIREMENTS

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS

• State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option)
• Retirement plan options, including employer contributions (www.myfrs.com)
• Nine paid holidays and a Personal Holiday each year
• Annual and Sick Leave Benefits
• Student Loan Forgiveness Program (Eligibility required)
• Flexible Spending Accounts
• Tuition Fee Waivers (Accepted by major Florida colleges/universities)
• Ongoing comprehensive training provided
• Career Growth
• Highly skilled, professional environment
• Maternity and Parental Leave Benefits

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

• We care about the success of our employees.
• We care about the success of our clients.
• We are always improving our technology, our tools, our customer’s experiences and ourselves.
• A rewarding experience for reliable, compassionate and professional employees.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS:

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website.