Payroll Officer

1 week ago

Brooklyn, United States New York City Department of Education Full time $60,445 - $63,484
Position Type:

Administrative and Central Office



Office Title/Functional Title:

Payroll Officer - 24721



Civil Service Title:

Bookkeeper



Level:

L3



Division/Office:

Division of Finance



Borough:
Brooklyn

Posting End Date:
12/19/2024

This position is in a civil service competitive class that is subject to examination. If you do not already have permanent NYC civil service status as Bookkeeper, you will have to file to take the civil service exam for this title when offered by Department of Citywide Administrative Services (DCAS). Information regarding NYC civil service exams can be found on the DCAS website. This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.



Description:

Position Summary: Under general supervision, with some latitude for independent initiative and judgment, performs responsible bookkeeping functions for the Office of Administrative Payroll. Performs related work.
Reports to: Deputy Chief Administrator
Direct Reports: N/A
Key Relationships: Division of Human Resources; and various Department of Education (DOE) divisions, offices, and schools.
Responsibilities
  • Process all Payroll actions to ensure accurate and timely payments. This includes the following:

    • salary adjustments;
    • promotions and demotions;
    • grievance transactions;
    • retirements, terminations, and resignations;
    • account code changes;
    • adjustments of records and checks in PMS;
    • leaves of absence with or without pay;
    • telephone inquiries; and
    • cancellation of check and processing supplementary payroll checks via APRL, EIS, TBNK, and/or PMS.
  • Handle data entry, including approvals, individual and employee level approval/hold, employee updates, and job appointments.
  • Systematically update recoupment actions for overpayments.
  • Review and analyze various payroll reports to ensure timely and accurate retroactive payments.
  • Review emergency check requests when appropriate.
  • Process Bill of Collection actions in the Web Billing System for overpaid former and/or current employees.
  • Prepare Stop Payments for lost checks.
  • Process overpayment notices for employees that are active and were overpaid to recoup overpayments.
  • Respond to employee inquiries made via telephone and online.
  • Contact Payroll Secretaries/Timekeepers to resolve payroll related issues.

Qualification Requirements:
Minimum
  • A four‐year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and either: a. 30 semester credits from an accredited college with 6 semester credits in accounting; or b. two years of satisfactory full‐time bookkeeping experience; or

  • Education and/or experience equivalent to ʺ1ʺ above. College education may be substituted for experience in “1(b)” above on the basis of 15 semester credits per year for up to 18 months of experience. However, all candidates must have at least an approved four‐year high school diploma or its educational equivalent, and either 6 semester credits in accounting from an accredited college or 6 months of experience as described in “1(b)” above

Plus

In addition to meeting the minimum requirements, individuals must have two additional years of the experience described in "1" above

Preferred
  • Knowledge of DOE automated systems including NYCAPS, EIS, APRL, PMS, PDPS, and TBANK.

Salary: $60,445 - $63,484


(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)


Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.


* New York City Residency is NOT Required *

We encourage all applicants from the New York City tri-state area to apply.



AN EQUAL OPPORTUNITY EMPLOYER

DOE Non- Discrimination Policy
The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.



Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

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