Accounts Payable Clerk

1 month ago

Jacksonville, United States Ascendo Resources Full time
Salary: $25 per hour
Reference: 274197LG

The Accounts Payable Clerk is responsible for performing all functions related to the Accounts Payable process, ensuring timely and accurate payment of invoices in accordance with standard operating procedures. This role requires collaboration with multiple departments such as purchasing, pricing, and receiving to verify invoice information and ensure accuracy. The position requires strict confidentiality in handling accounting data.

Essential Job Functions:

Process bi-monthly corporate statements by matching receivers to purchase orders (POs) and verifying invoice accuracy.
Enter invoices into the accounting system (Eclipse) and ensure they are properly matched with corresponding statements and payments.
Maintain accurate records of unpaid accounts and follow up on aging receipts, addressing both positive and negative POs.
Resolve open debit/credit offsets, ensuring prior period PO references are cleared and offset to the inventory shrink reserve.
Process EDI and direct vendor inventory-related invoices, ensuring accuracy and entering into the system.
Handle checks received for AP activities, such as vendor credit memos, freight claims, and duplicate payments. Match checks with original documentation and deliver checks to Accounts Receivable for deposit.
File and attach all supporting documentation for AP transactions.
Perform other duties as assigned.

Internal Relationships:

Regularly interface with all functional departments within the organization, both in writing and orally, to resolve any issues related to AP transactions.

External Relationships:

Communicate with vendors to resolve invoicing issues and work with corporate staff concerning corporate invoices.

Education & Experience Requirements:

High school diploma or GED required; some college coursework in finance or accounting is preferred.
Proficiency in standard office software (Word, Excel, Outlook) is required.
Ability to learn and use mainframe accounting software (Eclipse) as per standard operating procedures.
Basic understanding of general ledger accounting (debits, credits, assets, liabilities, expenses) is preferred.
Strong written and verbal communication skills in English are necessary.

Physical Environment / Working Conditions:

The position involves sitting for extended periods and requires hand and finger coordination for computer work.
Ability to lift up to 20 pounds is necessary.
Standard office environment with some brief periods in unconditioned areas as required.
The position is primarily office-based, utilizing a computer, telephone, and other standard office equipment.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

JacksonvilleAFTEMP

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