Executive Assistant to CEO

3 weeks ago


Las Vegas, United States The Black Swan Group Full time
Job DescriptionJob Description

We are seeking an exceptional Executive Assistant to support our visionary CEO and offer secondary assistance across departments. This role requires a proactive and highly organized professional who thrives in a fast-paced, high-profile environment, ensuring seamless operations for our executive team.

 

Key Responsibilities:

  • Elite Executive Support: Serve as the CEO's trusted right hand, managing complex scheduling, extensive travel arrangements (airline tickets, luxury hotel accommodations, ground transportation, etc.), and calendar management with unparalleled precision.
  • Departmental Coordination: Plan and execute high-impact events and strategic meetings, ensuring every detail aligns with our brand’s excellence.
  • Administrative Excellence: Oversee general administrative and accounting tasks, streamlining processes to ensure optimal efficiency. Provide exceptional management of email communications and sensitive correspondence.
  • Operational Mastery: Continuously support calendar organization, detailed travel plans, expense management, event registrations, and comprehensive meeting preparation.
  • Relationship Management: Act as a polished representative for the CEO, handling communications with discretion and professionalism. Interface confidently with internal and external VIP clients and partners.
  • Detail-Driven Organization: Anticipate needs, foresee potential issues, and proactively mitigate them, ensuring no detail is overlooked and no opportunity missed.
  • CEO Liaison: Work closely with the CEO’s on-the-ground team to maintain seamless collaboration. Become the CEO's strategic memory and guiding force, keeping him focused on leading the business rather than managing it.
  • Trusted Advisor: Use sound judgment and maintain the highest level of confidentiality when dealing with proprietary information.

Reporting Structure:

  • Report directly to the Director of Operations & CEO.
  • Occasionally assist senior-level staff, team members, and key external collaborators in line with our mission and goals.

Our Ideal Candidate Brings:

  • Flexibility & Adaptability: Ability to pivot effortlessly as priorities shift.
  • Unwavering Accountability: A proactive mindset, owning responsibilities and swiftly addressing any challenges.
  • Continuous Learner: An eagerness to embrace new skills and insights, always striving for personal and professional growth.
  • Proactive Visionary: A forward-thinking approach, always staying several steps ahead to optimize processes.
  • Hands-On Spirit: Willing to dive in and support wherever needed, serving as an essential member of our close-knit team.
  • Impeccable Attention to Detail: A meticulous eye for anticipating and addressing the needs of the business.

Essential Skills & Experience:

  • Education: Some college experience (2 or 4 years preferred).
  • Experience: At least 4 years in high-level administrative support roles.
  • Tech Savvy: Proficient in G-Suite, Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, and preferred software such as Asana, Slack, HubSpot, DocuSign, and Zoom.
  • Interpersonal Excellence: Extraordinary ability to connect and build relationships with key stakeholders, both internally and externally.
  • Organizational Guru: Adept at seamlessly prioritizing and managing multiple projects with exceptional attention to detail.

Work Schedule & Expectations:

  • Availability: Predominantly Monday to Friday, working closely with the CEO at his residence alongside the team.
  • Flexibility: Must be available for occasional weekend commitments and flexible to adjust hours based on international travel and time zone variations.
  • Critical Responsiveness: Flexibility and adaptability are non-negotiable, given the dynamic nature of our CEO’s schedule.

Our Core Values

How we hire and grow..

  • Do the Right Thing
  • Pursuit of Excellence
  • Team First
  • Figure it Out Attitude
  • Have an Abundant Mindset
  • Have a Sense of Humor

 

Other Benefits:

  • Paid Time Off
  • Dental Insurance
  • Vision Insurance
  • Other


  • Las Vegas, Nevada, United States HHTBA Full time

    About the RoleThis is a remote position that requires a unique individual with high energy, ability to multitask, and a desire for a fast career promotional position.Key ResponsibilitiesHandle multiple tasks while prioritizing and being highly proficient with technology.Assist the CEO in multiple launches and projects.Work closely with the CEO to ensure...


  • Las Vegas, United States MGI Golf Inc Full time

    Job DescriptionJob DescriptionOur business is growing, and you have the chance to be a part of something very exciting. We have a fantastic opportunity for an experienced Executive Assistant to join our Las Vegas team.This role will support the CEO and wider business with meeting coordination and preparation, regular reporting and correspondence, assistance...

  • CEO Secretary

    4 days ago


    Las Vegas, United States Nevada Skilled Nursing Development LLC Full time

    Job DescriptionJob DescriptionJob Summary:We are seeking a highly reliable and proactive Personal Assistant to support the CEO in a fast-paced and dynamic environment. The ideal candidate will be available at any time to meet the CEO's needs, providing comprehensive support across both personal and professional tasks. This role requires someone who is...


  • Las Vegas, United States The Black Swan Group Full time

    We are seeking an exceptional Executive Assistant to support our visionary CEO and offer secondary assistance across departments. This role requires a proactive and highly organized professional who thrives in a fast-paced, high-profile environment, ensuring seamless operations for our executive team.Key Responsibilities:Elite Executive Support: Serve as the...

  • Executive Assistant

    4 weeks ago


    Las Vegas, Nevada, United States Bespoke pharmaceuticals Full time

    Job DescriptionWe are seeking an Executive Assistant to provide high-level administrative support for an Executive at Bespoke Pharmaceuticals.Responsibilities:Handle administrative needs of the CEOArrange conference calls and meetingsPlan work-related travel detailsReceive visitorsTrain and supervise lower-level clerical staffMaintain and order...

  • Executive Assistant

    18 hours ago


    Las Vegas, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionExecutive Assistant opportunity for a large nonprofit organization supporting a busy CEO. Must have 3 years recent experience, open to temporary work and working in office. The pay rate is $25.00/hr.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry,...


  • Las Vegas, NV, United States The Black Swan Group Full time

    We are seeking an exceptional Executive Assistant to support our visionary CEO and offer secondary assistance across departments. This role requires a proactive and highly organized professional who thrives in a fast-paced, high-profile environment, ensuring seamless operations for our executive team.Key Responsibilities:Elite Executive Support: Serve as the...

  • Executive Admin

    3 weeks ago


    North Las Vegas, United States Bespoke pharmaceuticals Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Admin to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Handle administrative needs of CEOArrange conference calls and meetingsPlan work-related travel detailsReceive visitorsTrain and supervise lower-level clerical staffMaintain and...

  • Executive Assistant

    3 weeks ago


    Las Vegas, United States Make It Work Nevada Full time

    The Executive Director Position Summary: Make It Work Nevada is seeking a dedicated, organized, and proactive Executive Assistant to provide essential support to our Executive Director as we advance our mission of reproductive justice and community empowerment. In this key role, the Executive Assistant will ensure efficient administrative and project...

  • Executive Assistant

    3 weeks ago


    Las Vegas, United States Inno Supps Full time

    Inno Supps is the fastest growing direct to consumer supplement company in the industry and we are seeking a highly organized and motivated Executive Assistant to join our team. In this role, you will oversee the planning, execution, and delivery of product initiatives, ensuring alignment with our strategic goals. You will collaborate closely with...

  • Executive Assistant

    3 weeks ago


    Las Vegas, United States Inno Supps Full time

    Inno Supps is the fastest growing direct to consumer supplement company in the industry and we are seeking a highly organized and motivated Executive Assistant to join our team. In this role, you will oversee the planning, execution, and delivery of product initiatives, ensuring alignment with our strategic goals. You will collaborate closely with...

  • Executive Assistant I

    2 weeks ago


    Las Vegas, United States JoshCo Group LLC Full time

    Job Type Full-time Description Who we are: Veteran Benefits Guide (VBG) was founded by a former United States Marine with the goal of ensuring that Veterans receive accurate disability benefits in a timely manner. Since it was founded, VBG has guided more than 35,000 Veterans through the complicated Veteran Affairs (VA) disability claims process. As a...


  • Las Vegas, United States Integrity Placement Group Full time

    Hospital Chief Executive Officer Our Client: Established in 2006, our organization is dedicated to delivering top-notch patient care and exceptional customer service. We prioritize building trust and making a positive impact on healthcare services in all the communities we serve, thanks to our highly trained and devoted staff. The Position: Our client...


  • Las Vegas, United States JoshCo Group LLC Full time

    Job Type Full-time Description Who we are: Veteran Benefits Guide (VBG) was founded by a former United States Marine with the goal of ensuring that Veterans receive accurate disability benefits in a timely manner. Since it was founded, VBG has guided more than 35,000 Veterans through the complicated Veteran Affairs (VA) disability claims process. As a...


  • Las Vegas, United States Las Vegas Petroleum Full time

    PLEASE NOTE: Before you apply for this position, if you do not have at least 5 years of Executive Assistant experience for the C Suite, you're application will automatically be rejected. Company Overview: Our client is a rapidly growing operator of travel centers, consisting of gas stations, convenience stores and restaurants. With branded C&G assets in the...


  • Las Vegas, United States PinedaCompany LLC Full time

    *Note this position is In office* Pineda Company, founded by Ryan Pineda, is a dynamic group of businesses with a diverse portfolio that includes real estate, education, media, SaaS, financial services, and web3. Our mission is to develop leaders and enrich communities, and we proudly serve thousands of customers while generating tens of millions in revenue...


  • Las Vegas, Nevada, United States Shelby De Jesus - State Farm Agent Full time

    Job SummaryShelby De Jesus State Farm is seeking a highly motivated and sales-driven Producer who can effectively communicate with clients, identify their needs, and market insurance products or services that maximize value. As our Agent's Executive Assistant, you will work closely with the agent to establish and meet marketing goals, develop leads, schedule...


  • Las Vegas, Nevada, United States NUSRET HOLDINGS USA LLC Full time

    Job OverviewNusr-Et Holdings USA LLC is seeking a highly skilled and experienced Sous Chef to join our team. As a key member of our culinary team, you will be responsible for assisting the Executive Chef and ensuring the smooth operation of the kitchen.The ideal candidate will have a strong background in culinary arts, excellent leadership skills, and the...

  • Executive Assistant

    3 weeks ago


    Las Vegas, United States Station Casinos Full time

    Job DescriptionDescription: 1. Responsible for practicing, supporting, and promoting Station Casinos' "We Win Hearts" company-wide culture and demonstrating Station Casinos' Culture Service Standards at all times. 2. Set-up and maintain electronic/hard copy project files. 3. Prepare and process correspondence as requested. 4. Manage Capital Expenditure...


  • Las Vegas, United States Planned Parenthood Federation of America Full time

    Planned Parenthood is the nation's leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation's largest provider of sex education. With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and...