Executive Assistant I

1 week ago

Las Vegas, United States JoshCo Group LLC Full time

Job Type

Full-time

Description

Who we are:

Veteran Benefits Guide (VBG) was founded by a former United States Marine with the goal of ensuring that Veterans receive accurate disability benefits in a timely manner. Since it was founded, VBG has guided more than 35,000 Veterans through the complicated Veteran Affairs (VA) disability claims process. As a company founded by a Veteran and staffed by many Veterans and families of Veterans, VBG is committed to advocating for policies that protect the rights and interests of former service members.

What we are looking for:

We are seeking a Level I Executive Assistant to join our team, providing essential support to our directors' executives at all Company locations. The ideal candidate must be local to the Las Vegas Headquarters and have the flexibility to work in remote locations and have 1 to 2 years of prior work experience in a senior-level administrative role supporting executive level management. The Executive Assistant will play a pivotal role in enhancing our team's efficiency and effectiveness.

What we offer:

We invest in our people, supporting their growth through mentorship and professional development. We strive to offer a work-life balance, creating a culture that is people-focused and fun. Here are some of the benefits you can expect as part of our team:?

  • Work/life balance: Monday - Friday 8 a.m. to 5 p.m. in office schedule for the first 90 days then hybrid.
  • Benefits: Choice of Medical, Vision, and Dental plans with company premium contributions, Unlimited vacation,40 hours of sick time annually, 8 paid holidays plus a floating holiday, 401k with company match after 90 days.
  • Growth and Development: In-house training and on-the-job development prepare our employees for promotional advancement, leadership opportunities, and lateral transfer skill development.


Requirements

Calendar Management:

Proactively manage complex calendars for Director-level executives, scheduling appointments, meetings, and events while optimizing their time and ensuring alignment with strategic priorities.

Meeting and Executive Visitor Support:

Attending meetings and taking detailed notes, capturing key action items, decisions, and follow ups. Prepare accurate and concise meeting minutes and electronic minute packets for distribution. Will assist with visitor coordination and any accommodation coordination to include travel.

Expense Management:

Utilize Concur or other expense management tools to process and track expense reports, ensuring compliance with company policies and accurate record-keeping. Working with accounting/payables for expense reporting/reconciliation/securing discounts with vendors as appropriate.

Travel Coordination:

Research, identify, book, and manage all company-related travel arrangements including flights, accommodation, ground transportation and other logistics, ensuring a seamless travel experience for directors, managers and other designated staff/visitors as directed.

Communication:

Collaborate effectively within a team environment, displaying resourcefulness, enthusiasm, and proactivity. Prepare and distribute communications, Including calendar invites, Teams calls, agendas, and other relevant materials for meetings and department functions.

Event Coordination:

Assist in preparation, vendor outreach, potential cost negotiation, planning and executing all department functions and meetings. Coordinate logistics such as reserving facilities, audio/visual and associated computer needs in collaboration with IT Department, arranging food and beverage services, and providing necessary technical support.

Reporting:

Compile and analyze project data for regular reports, providing insights to guide decision making and presenting findings to management.

Department Liaison:

Facilitate communication between project teams and departments, ensuring alignment of strategies, resolving conflicts, and incorporating departmental needs.

Project Management Oversight:

Develop and maintain director-level project plans, monitor progress, allocate resources, and guide teams to ensure on-time delivery.

Confidentiality:

Manage sensitive and confidential matters with a high degree of discretion, maintaining the utmost level of confidentiality in all interactions. Work with People Operations Department to manage internal open-door issues directed initially and solely to a member of the ELT - to include maintaining a log and ensuring issues are timely investigated, resolved, responded to, and closed in a timely manner by the People Operations Team.

Organizational Skills:

Exceptional organizational and time management skills, with the ability to juggle multiple tasks and priorities while maintaining attention to detail.

Communication Skills:

Strong written and verbal communication skills, with the ability to effectively interact with executives, colleagues, and external stakeholders. Business/Professional demeanor and presentation are essential.

Qualifications:

1 to 2 years of experience as a senior-level administrative assistant, supporting director-level executives is required.

Salary Description

$65,000.00 DOE

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