Finance & Operations Manager

1 day ago

Palo Alto, United States Kara Full time
Job DescriptionJob Description

Make a Difference as Finance & Operations Manager

Are you passionate about using your strong financial and organizational skills for a cause you believe in? Do your values align with our nonprofit's mission of providing bereavement support to adults, youth, and organizations? Do you excel at keeping complex systems running smoothly? As Finance & Operations Manager, you'll play a key role in strengthening our organizational infrastructure and ensuring every dollar of our $2 million budget maximizes its impact to support the grieving in our community.

Working closely with our dedicated team and leadership, as Finance & Operations Manager you'll drive efficiency and oversight across our financial and operational systems. This position offers the chance to manage all financial and operational aspects, including accounting, finances, IT, and business infrastructure. In this role you will also have the unique opportunity to contribute to the strategic direction of our agency while gaining valuable experience in various areas of nonprofit management.

To be considered for this position please submit a cover/interest letter with your resume. The letter should clearly express why you are interested in working for Kara (a nonprofit dedicated to serving the bereaved), what connects you to our mission, and how your skills and experiences uniquely qualify you for the role.

Responsibilities include, but are not limited to, the following:

Financial Management:

  • In collaboration with Executive Director, develop and monitor annual operating budget and financial plans.
  • Manage all accounting functions (A/P, A/R, analysis, reporting, etc.).
  • Contribute to continuous improvement of strong internal controls and financial policies to mitigate risks and ensure responsible stewardship of Kara’s resources.
  • Manage the annual external audit/review process and annual tax return filing.
  • Administer vendor contract process to ensure complete documentation and timely payments.
  • Serve as primary liaison with outsourced accounting firm which provides monthly reconciliations and year-end close financial support.
  • Monitor, provide analysis, and deliver reports on financial performance.
  • Ensure business compliance reporting obligations are fulfilled.
  • Prepare financial reports for specific projects in compliance with grant requirements.
  • Support the Executive Director and Development Director with grants management and reporting.
  • Ensure orderly and detailed documentation of financial, operational, and personnel records.
  • Support Executive Director in payroll processing function.

Operations Management:

  • Coordinate and manage agency-wide systems and administrative functions related to finance and operations.
  • Manage infrastructure and operations including office space maintenance, organizational level equipment, supplies, capital assets, and materials.
  • Manage Kara’s technology needs, including website management, client and donor databases, security, accounting, and payment systems.
  • Manage relationships with outside consultants and vendors (IT, business equipment, accounting, insurance, regulatory bodies), negotiating contracts and ensuring cost-effective solutions.
  • Manage facility needs, including negotiating space leases and facility rentals with partner organizations.
  • In concert with the Executive Director and Development Director, support agency-wide service and fundraising events.
  • Provide support for donor cultivation, solicitation, and stewardship with the Executive Director, Development Director, and Board members.
  • In concert with the Development Director, support marketing and communications activities, including print and digital materials.
  • Manage the implementation and adoption of Kara’s standardized processes and procedures, including periodic policy & procedure updates.
  • Identify and implement opportunities for continuous improvement of data management systems, document management systems, and explore/implement additional enterprise software as needed.
  • Work with department directors and managers to integrate quality control measures into program delivery and enhance overall agency effectiveness.
  • In concert with the Executive Director, manage and implement human resource programs and policies.
  • In concert with the Executive Director, draft agendas, supporting materials, and financial reports for Board of Directors meetings.
  • Contribute to long-term strategic decision-making by providing research, analysis, and thought-partnership.
  • Oversee special projects as needed and collaborate with program team members in activities related to the overall success of organization-wide goals.


Qualifications

  • Clear understanding and commitment to Kara’s non-profit mission, vision, and guiding values of empathy and compassion.
  • Bachelor's degree in Business/Nonprofit Administration, Accounting, Finance, or a related field. MBA or relevant professional certification (e.g., CPA) is a plus.
  • 5-7 years of nonprofit management experience, particularly in human services field, showcasing adept technical and interpersonal skills.
  • Proven operations, budget and financial systems management experience.
  • Proven ability to lead and embrace both tactical and strategic work.
  • Strong accounting, finance, and analytical skills, including financial planning; a keen aptitude for details, numbers, and compliance.
  • Excellent project management and organizational skills; able to manage multiple projects simultaneously and meet deadlines consistently.
  • High proficiency in operations, information systems, and accounting productivity software: QuickBooks Online, Microsoft Office Suite, Google Workspace Suite, WordPress, Adobe Suite, and database applications.
  • Detail-oriented problem solver with demonstrated experience in developing and improving systems and processes amidst ambiguity as well as working with limited resources and supervision.
  • Excellent communicator - both written and verbal; adept at fostering collaboration and understanding with all stakeholders of an organization (staff, volunteers, boards, donors, etc.).
  • Self-aware team player dedicated to continuous improvement and building a collaborative workplace culture.
  • Ability to function as both an individual contributor and leader, with strategic thinking capabilities and a focus on team dynamics.
  • Experience with HR management functions, including policy development and implementation.
  • Experience with quality control methods and program outcomes measurement.
Company DescriptionAs a nonprofit organization serving the San Francisco Bay Area since 1976, Kara provides comprehensive bereavement support, grief education and crisis response to individuals and communities facing the difficult realities of death and dying. Serving 5,000 individuals annually, Kara provides a wide breadth of grief support and education services to the community including: individual and group peer support; in- house psychotherapy; on-site crisis intervention; bereavement education and training services; Camp Kara, a bereavement camp for children 6-17 years old; and community events.

Through a time-tested and highly effective peer model (adopted from the Shanti Model), over 200 trained volunteers, supervised by professional staff, support grieving adults and children as they navigate loss. Kara provides a space where those in grief find deep relief in the company of others who understand. Our peer services are designed to be accessible and are offered at no cost to those we serve. We are funded primarily by charitable donations and the heartfelt generosity of the community we serve.

Kara is committed to the principles of diversity, equity and inclusion and maintains no affiliations with any religious or government-based organizations.Company DescriptionAs a nonprofit organization serving the San Francisco Bay Area since 1976, Kara provides comprehensive bereavement support, grief education and crisis response to individuals and communities facing the difficult realities of death and dying. Serving 5,000 individuals annually, Kara provides a wide breadth of grief support and education services to the community including: individual and group peer support; in- house psychotherapy; on-site crisis intervention; bereavement education and training services; Camp Kara, a bereavement camp for children 6-17 years old; and community events. \r
\r
Through a time-tested and highly effective peer model (adopted from the Shanti Model), over 200 trained volunteers, supervised by professional staff, support grieving adults and children as they navigate loss. Kara provides a space where those in grief find deep relief in the company of others who understand. Our peer services are designed to be accessible and are offered at no cost to those we serve. We are funded primarily by charitable donations and the heartfelt generosity of the community we serve.\r
\r
Kara is committed to the principles of diversity, equity and inclusion and maintains no affiliations with any religious or government-based organizations.

  • Finance Manager

    6 months ago

    Palo Alto, United States Swickard Auto Group Full time

    Veterans encouraged to apply The Finance Manager, also known as F&I Manager (Finance and Insurance), plays a critical role in the dealership's profitability. You'll be responsible for securing financing for customers, structuring deals, and presenting a variety of financial and insurance products to maximize customer satisfaction and dealership revenue....

  • Finance Director

    4 weeks ago

    Palo Alto, California, United States JetBuy Full time

    **Company Overview**JetBuy is a pioneering fintech company that's revolutionizing the world of e-commerce with its cutting-edge technology. As a Finance Lead, you'll play a crucial role in shaping the company's financial future.**Role Description**This is a full-time on-site position in Palo Alto, CA. The Finance Lead will oversee financial activities,...

  • Finance Associate

    2 weeks ago

    Palo Alto, United States Collabera Full time

    Domain: Education Job Title: Accounting/Finance Associate Location: Palo Alto, CA 94304 - Hybrid Role Duration: 06 Months - (Extension/Conversion based on performance) Pay Rate: ($25-$28.55) hourly Summary: The Accounting/Finance Associate will play a crucial role in supporting the department's financial operations. This position requires...

  • Finance Lead

    4 weeks ago

    palo alto, United States JetBuy Full time

    Company DescriptionJetBuy is supersonic single command voice purchasing through one billion iPhones, setting world records for purchasing speed. We are excited to create the fastest way to make a purchase ever made. We are looking for a team interested in pushing the boundaries of financial technology and peak user experience quality. This is a very...

  • VP, Finance

    5 days ago

    Palo Alto, United States Vaco Full time

    Company Overview: Our client is a Series C, AI, cybersecurity cloud enterprise company. They are industry's first AI-powered multi-data platform SIEM company that is shaking up the legacy hold of platforms like Splunk at F1000 companies and becoming the modern SIEM of choice at these companies. The team is a collection of industry veterans and domain...

  • VP, Finance

    3 weeks ago

    Palo Alto, United States Vaco Full time

    Company Overview:Our client is a Series C, AI, cybersecurity cloud enterprise company. They are industry's first AI-powered multi-data platform SIEM company that is shaking up the legacy hold of platforms like Splunk at F1000 companies and becoming the modern SIEM of choice at these companies. The team is a collection of industry veterans and domain experts,...

  • Manager - Finance & Resource Management (1.0 FTE, Days)

    6 days ago

    Palo Alto, United States Stanford Children's Health Full time

    Manager - Finance & Resource Management (1.0 FTE, Days)Pay CompetitiveEmployment type: Full-TimeJob DescriptionReq#: 12787255Information Technology1.0 FTE, 8 Hour Day ShiftAt Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered...

  • VP, Finance

    4 months ago

    Palo Alto, United States Vaco Full time

    Company Overview:Our client is a Series C, AI, cybersecurity cloud enterprise company.  They are industry’s first AI-powered multi-data platform SIEM company that is shaking up the legacy hold of platforms like Splunk at F1000 companies and becoming the modern SIEM of choice at these companies. The team is a collection of industry veterans and domain...

  • Senior Manager, Growth Marketing

    2 weeks ago

    Palo Alto, United States Point Digital Finance, Inc. Full time

    Job DescriptionJob DescriptionLocal or 100% RemoteWho we are Our mission at Point is to make homeownership more valuable and accessible to all. Every day, we explore, build, and iterate to create innovative financial products that improve the lives of our customers. Together, we're creating the premier full-stack home equity platform to help current...

  • Program Manager

    4 weeks ago

    Palo Alto, United States MFSTalent Full time

    Job DescriptionShift: Days- 8 hours, 8am - 5pm; Monday - Friday Work location: Hybrid, Palo Alto CA Compensation: $90 to $140 per hour Duties and Responsibilities This position supports Finance and Business Operations within a clinical environment. The role involves leading process documentation, process improvement, and project work under the direction of...

  • Accounting and Financial Operations Lead

    3 weeks ago

    Palo Alto, United States Step Mobile Full time

    Accounting and Financial Operations LeadGen Z is the generation of the side hustle. They’re creators. They’re freelancers. They’re investors. And they’re not afraid to take on challenges, especially when it comes to their finances - and we’re here for it.Step is a next-generation financial services company building a better banking experience to...

  • Technology Consulting, Finance Transformation, Testing Manager

    5 days ago

    Palo Alto, United States Ernst and Young Full time

    At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better. Join us and build an exceptional experience for yourself, and a better working world for all.The...

  • Finance Associate

    2 weeks ago

    Palo Alto, CA, United States Collabera Full time

    Domain: Education Make sure to read the full description below, and please apply immediately if you are confident you meet all the requirements. Job Title: Accounting/Finance Associate Location: Palo Alto, CA 94304 - Hybrid Role Duration: 06 Months - (Extension/Conversion based on performance) Pay Rate: ($25-$28.55) hourly Summary: The...

  • Global Payroll Operations Lead

    1 month ago

    Palo Alto, California, United States AppLovin Full time

    Job SummaryAppLovin is seeking an experienced Senior Payroll Manager to lead and manage global payroll operations across multiple countries. In this role, you will ensure accurate and timely payroll processing, while maintaining strict compliance with local, regional, and global regulations. Working closely with Finance, HR, and Legal teams, you will develop...

  • Director of Treasury Operations

    1 month ago

    Palo Alto, California, United States Stanford Children's Health | Lucile Packard Children's Hospital Stanford Full time

    Job SummaryThe Director of Treasury is responsible for overseeing all aspects of the treasury function, ensuring the organization's financial position is optimized and compliant with regulatory requirements.Key ResponsibilitiesDevelop and implement policies to optimize the organization's financial positionEnsure compliance with regulatory requirementsManage...

  • Treasury Manager

    3 days ago

    Palo Alto, United States Rodan & Fields, LLC Full time

    Treasury ManagerThe CompanyIf you are looking for a life-changing career opportunity, we've got your prescription. Rodan + Fields is a female-founded skincare and haircare company launched in 2008 by Stanford-trained dermatologists Dr. Katie Rodan and Dr. Kathy Fields with the mission of delivering proven results through science-backed, dermatologist-created...

  • Program & Operation Manager

    3 weeks ago

    Palo Alto, United States ICON - Israel Collaboration Network Full time

    Job SummaryThe Program & Operations Manager will support ICON’s mission by managing programs, events, and operations that foster a vibrant tech community. This role calls for strong organization, community engagement skills, and a proactive approach to ensuring smooth daily operations.About us:ICON bridges the Israeli and Silicon Valley tech ecosystems,...

  • Executive Operations Associate, Office of the CEO

    7 days ago

    Palo Alto, United States Jerry Full time

    You could work anywhere. Why us? Join a pre-IPO startup with capital, traction and runway ($240M funded | 40X revenue growth in 4 years | $2T market size). Work closely with brilliant leaders and team mates from companies like McKinsey, BCG, Bain, Nvidia, GEICO, Better, Nerdwallet, a16z, etc. Be immersed in a talent-dense environment and greatly accelerate...

  • Strategic Operations Manager

    1 month ago

    Palo Alto, California, United States Glean Technologies, Inc. Full time

    About Glean Technologies, Inc.We're on a mission to revolutionize the way companies work with knowledge. Our platform is designed to bring all of a company's knowledge together, understand it at a deep level, and provide industry-leading search relevance over it.We're a diverse team of curious and creative people who want to help each other get big things...

  • Sales & Marketing Operations Manager

    4 weeks ago

    Palo Alto, United States Enumerix Full time

    About Enumerix Enumerix is revolutionizing the field of genomics with our cutting-edge UltraPCR platform. We are seeking a Sales & Marketing Operations Manager to support our growing commercial organization drive revenue by building up our sales and marketing tech stack, including our Hubspot instance. Position Overview As the Sales & Marketing Operations...