Senior Coordinator, Workplace Experience

1 week ago

Austin, United States Vestwell Full time
Job DescriptionJob Description

Vestwell is the financial technology company powering the new savings economy. The New York City-based fintech platform redefines how people save for the critical aspects of life across retirement, education, and healthcare savings needs. Today, Vestwell enables over 350,000 businesses and nearly 1.5 Million active savers, with over $30 billion in assets saved across all 50 United States.

Vestwell offers a range of products, including workplace-delivered retirement plans, employer-offered student loan repayment benefits, and various savings accounts for education, emergencies, and individuals with disabilities.

Vestwell's platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. To learn more, visit vestwell.com

Who Are We Looking For?

The Senior Coordinator, Workplace Experience will support our Austin, TX office, primarily in providing administrative and operational support to employees. You're a great fit if you're detail oriented, a self starter, and have an eagerness to spearhead workplace culture and experience.

What will you be doing?

Day to day you will be expected to:

Ensure that you are meeting the workplace experience standards for the Austin, TX Office which includes but is not limited to - managing the kitchen and pantry, ordering and stocking cleaning supplies and snacks, trash removal, and maintaining the coffee/beverage machines. Additionally, you will be employees' and visitors' first point of contact and provide administrative support for the People Team.

  • Monitoring office supplies and ordering new inventory, furniture, appliances, and electronics as required with prior approval from the Senior Manager
  • Organizing and liaising with various vendors including but not limited to the building, cleaning, and external partners to ensure office compliance, cleanliness, and safety
  • Managing and reviewing mail and packages to ensure timely reviewal and retrieval for personnel
  • Assisting with on-boarding and off-boarding by serving as a point of contact for the People Team to employees
  • Monitoring workplace requests and workplace attendance through Eden
  • Reporting office progress to senior management and working with them to improve office operations and procedures
  • Coordinating and supporting office events and onsite meetings

Requirements

Necessities

  • 3-5+ years in an administrative or office management position
  • Ability to lift ~35-50lbs in weight
  • Ability to push/pull 35-75lbs
  • Standing or walking for 4-5 hours per shift
  • Bending to pick up items from the floor or to wipe down surfaces and stock supplies
  • Strong written and verbal communication skills
  • Excellent organizational and time management skills
  • Great customer service and interpersonal skills
  • Friendly, service-oriented personality
  • Keen attention to detail
  • Problem-solving and basic troubleshooting skills
  • Comfortable in a fast-paced environment
  • Reliable Transportation

The Extras

  • Experience with Eden Workplace software
  • Event planning
  • Experience with moving office locations

Additional duties as assigned.

The expected base salary range for this position is $60K - $80K. This position is eligible to participate in the Company Bonus Pool and is eligible to receive new hire equity in the Company. Please note that salary bands are based on Austin and other similar metro areas.

OUR BENEFITS

We're a growth stage startup with lots of exciting milestones ahead. We value health and wellness at Vestwell and in addition to a dedicated Employee Wellbeing Committee, we offer competitive health coverage and generous vacation offering. We have adopted a hybrid office policy, but all employees are welcome at our bright, comfortable office with many workspace options in midtown Manhattan so everyone has a setting that is the most productive for them. We provide our team with all the equipment they need (plus a few perks) to work effectively remotely. Oh, and naturally we have a great 401(k) plan

OUR PROCESS

It starts the same for every candidate: getting to know the team members through 1 - 2 conversations about Vestwell, your experience, and your interests. Next steps can vary by role, but the usual next steps are a skill or experience screen (e.g. a coding interview for an Engineer, a portfolio review for a Designer, deeper experience call for other roles) which leads to a virtual or in-person interview panel after that if the screens go well. Before making an offer, our interview process concludes with a references check stage for your recruiter to meet with a current or former supervisor and peer. We prioritize transparency and lack of surprise throughout the process.

For your awareness you will only receive correspondence from recruiting@vestwell.com any other domain not ending in Vestwell.com is not our Recruitment team.

Vestwell's Privacy Policy. Attention California residents: In the course of conducting our business and complying with federal, state, and local government regulations governing such matters as employment, tax, insurance, etc., we must collect Personal Information from you. Should you accept employment with Vestwell you may view our California Privacy Rights Act here: Vestwell's California Privacy Rights Policy.

  • Senior Community Experience Coordinator

    4 weeks ago

    Austin, Texas, United States Grand Living Full time

    At Grand Living, we are changing the way generations embrace life and redefine luxury in senior hospitality. Our mission is to provide exceptional experiences for residents and guests through our distinctive communities, offering unparalleled amenities and services.About the RoleWe are seeking a highly skilled Senior Community Experience Coordinator to...

  • Workplace Experience Manager

    2 weeks ago

    Austin, Texas, United States Industrious Full time

    About IndustriousWe're a dynamic team of collaborators who share a passion for creating exceptional office experiences. Our mission is to empower companies to do their best work by providing innovative workspace solutions. We believe that what makes a great day at work is the people on your team and the problems you get to solve together.As a Member...

  • Senior Construction Project Coordinator

    4 weeks ago

    Austin, Texas, United States Adolfson & Peterson Construction Full time

    About Adolfson & Peterson ConstructionEstablished in 1946, Adolfson & Peterson Construction (AP) is a leading construction management and general contracting firm. With over 75 years of experience, we have consistently ranked among the top contractors in the nation while maintaining one of the safest records in the industry.We bring positive and measurable...

  • Senior Paralegal Coordinator

    2 weeks ago

    Austin, Texas, United States Sparrow INTL Full time

    Job Title: Senior Paralegal Coordinator Job Summary:Sparrow INTL is seeking a highly skilled and organized Senior Paralegal Coordinator to provide top-notch support to our attorneys in Austin, TX. About the Role:We are looking for a detail-oriented and proactive individual who can multitask with ease, prioritize tasks effectively, and maintain...

  • Senior Team Coordinator

    3 days ago

    Austin, Texas, United States P. Terry's Burger Stand Full time

    Job OverviewP. Terry's Burger Stand is seeking a motivated individual to fill the role of Senior Team Coordinator. As a Senior Team Coordinator, you will be responsible for overseeing various administrative tasks and providing hands-on support in a variety of work assignments.The estimated salary for this position is $40,000 - $50,000 per year, depending on...

  • Senior IT Project Coordinator

    2 days ago

    Austin, Texas, United States PLANIT Group Full time

    Job Title: Senior IT Project CoordinatorWe are seeking a highly motivated and experienced Senior IT Project Coordinator to join our team at the PLANIT Group. As a Senior IT Project Coordinator, you will play a key role in facilitating and leading discussions in large, cross-functional meetings, demonstrating leadership in identifying issues, proposing...

  • Senior IT Project Coordinator

    3 weeks ago

    Austin, Texas, United States Tech Mahindra Full time

    We are seeking a highly skilled Senior IT Project Coordinator to lead project activities across business and technical functions.Key Responsibilities:Coordinate project activities, manage dependencies, track milestones, and resolve issuesWork closely with development, quality assurance, and business teams to drive projects forwardDevelop and implement...

  • Senior Administrative Coordinator

    3 weeks ago

    Austin, Texas, United States Diocese of Austrin Catholic Schools Full time

    Estimated Salary: $55,000 - $65,000 per yearAbout the Diocese of Austin Catholic SchoolsThe Diocese of Austin Catholic Schools is a vibrant community that serves the spiritual and educational needs of its students. As an integral part of this community, we are seeking a highly skilled and dedicated Senior Administrative Coordinator to support our principal...

  • Senior Care Coordinator

    3 days ago

    Austin, Texas, United States CenterWell Full time

    About the OpportunityWe're seeking a highly skilled and compassionate Senior Care Coordinator to join our team at CenterWell. As a key member of our interdisciplinary care team, you'll play a vital role in ensuring our patients receive the highest quality care and support.Job SummaryThe Senior Care Coordinator will work closely with patients, families, and...

  • Senior Coordinator Specialist Lead

    3 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    The University of Texas at Austin is seeking a Senior Coordinator Specialist to join their team. As a key member of the Texas One Stop for Enrollment Services, this role will provide exceptional customer service and support to students, undergraduate and graduate alike.Job DescriptionThis is a specialized senior-level position in the unit, requiring a high...

  • Senior Administrative Coordinator

    2 weeks ago

    Austin, Texas, United States The University of Texas at Austin Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team at Pennsylvania State University. In this role, you will provide administrative support to ensure the smooth operation of our department.

  • Senior Administrative Program Coordinator

    3 weeks ago

    Austin, United States The University of Texas at Austin Full time

    Program Coordinator, Administrative, Coordinator, Senior, Program, Education, Business Services

  • Senior Administrative Program Coordinator

    1 week ago

    Austin, United States The University of Texas at Austin Full time

    Program Coordinator, Administrative, Coordinator, Senior, Program, Education, Business Services Learn More

  • Senior Operations Coordinator

    2 weeks ago

    Austin, United States MTP Full time

    TITLE: Senior Operations CoordinatorLOCATION: Austin, Texas (HYBRID)Job DescriptionAbout the Role:We are seeking an experienced, highly organized, and detail-oriented Senior Operations Coordinator to join our dynamic team. In this role, you will be responsible for a wide range of operational tasks, including project management, data analysis, and process...

  • Senior Operations Coordinator

    2 weeks ago

    Austin, United States MTP, Inc Full time

    Job DescriptionJob DescriptionAbout the Role: SENIOR OPERATIONS COORDINATORLocation: Austin, Texas HYBRIDFull-Time with BenefitsStarting Salary: $75,000 (D.O.E.)We are seeking an experienced, highly organized, and detail-oriented Senior Operations Coordinator to join our dynamic team. In this role, you will be responsible for a wide range of operational...

  • Senior Operations Coordinator

    2 weeks ago

    Austin, United States MTP Full time

    TITLE: Senior Operations CoordinatorLOCATION: Austin, Texas (HYBRID)Job DescriptionAbout the Role:We are seeking an experienced, highly organized, and detail-oriented Senior Operations Coordinator to join our dynamic team. In this role, you will be responsible for a wide range of operational tasks, including project management, data analysis, and process...

  • Senior Event Coordinator

    2 weeks ago

    Austin, Texas, United States Infotree Global Solutions Full time

    OverviewInfotree Global Solutions seeks a highly skilled Senior Event Coordinator to join our team. As an experienced event planner, you will be responsible for planning and executing internal and external events across the United States.Salary$65,000 - $85,000 per year, depending on experience.ResponsibilitiesWe are looking for a detail-oriented and...

  • Office Experience Coordinator

    2 weeks ago

    Austin, Texas, United States Industrious Full time

    About the CompanyIndustrious is a leading workplace-as-a-service provider, renowned for delivering exceptional office experiences. Our mission is to create great days for teams of all sizes and stages. We foster a collaborative environment where employees thrive and contribute to each other's success.We're passionate about creating inclusive, respectful...

  • Workplace Health Specialist

    3 weeks ago

    Austin, Texas, United States JobsRUs Full time

    Job SummaryWe are seeking a skilled Workplace Health Specialist to join our client in Austin, Texas. This role is responsible for managing workplace health and safety programs at a manufacturing facility.Key Responsibilities:Coordinate care for workplace injuries and illnesses, including treatment plans and medical services.Maintain accurate paper and...

  • Senior Executive Travel Coordinator

    2 weeks ago

    Austin, Texas, United States Apple Inc. Full time

    Synthesizing Innovative Travel SolutionsOur client, a leading technology company, Apple Inc., is seeking an accomplished Senior Executive Travel Coordinator to create bespoke travel experiences for their senior leadership team.The ideal candidate will possess exceptional expertise in crafting complex itineraries, coupled with the ability to deliver seamless...