Executive Assistant, Chief Executive Officer

4 days ago

New York, United States Public Health Solutions Full time
Job DescriptionJob DescriptionCompany Overview:

Public Health Solutions (PHS) is a 501(c)3 non-profit community-based organization (CBO) that has existed for 70 years to improve health equity and address health-related social needs (HRSN) for historically underserved marginalized communities. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org.

Program Description:

PHS administers WholeYouNYC (WYNYC), a coordinated community resource network that builds trustworthy and reliable pathways between healthcare providers, health plans and CBOs providing critical resources in the community that address the social drivers of health. WYNYC brings together over 100 organizations offering various programs – such as food, housing, employment, health insurance, and sexual health services – across all five boroughs. These services and programs make it possible for New Yorkers to live their healthiest lives and ultimately reduce health disparities and advance health equity. To date, our network has already impacted thousands of lives through community partnerships and referrals, generating millions in estimated healthcare savings.

New York State (NYS) recently announced the availability of $500M statewide to support Social Care Network (SCN) lead entities responsible for coordinating social care delivery in various regions across the state. Public Health Solutions (PHS) and our WYNYC network were awarded the role of regional SCN for Brooklyn, Manhattan, and Queens.

This is a grant-funded position funded through March 31, 2027.

Position Summary:

The Executive Assistant provides high-level administrative and operational support to PHS’ Chief Executive Officer (CEO). This individual will play a crucial role in organizing high-level meetings and convenings, supporting complex administrative projects, and ensuring seamless and timely communication with high-level executives, officials, and stakeholders.

Specifically, the Executive Assistant will:

Manage Communications and Stakeholders:

  • Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
  • Screen incoming calls and correspondence, responding independently when appropriate and directing inquiries as needed.
  • Draft and edit correspondence, reports, and presentations on behalf of the CEO.
  • Cultivate and maintain strong relationships with internal and external stakeholders, including high-level executives, government officials, and community partners.
  • Support leadership communications strategy in collaboration with Development & Marketing team.

Provide Administrative Support:

  • Support the purchasing, HR, IT, and Finance functions of the CEO and network, employing effective standard operating procedures.
  • Manage expense reports, process invoices, and handle other administrative tasks for the CEO.
  • Maintain confidentiality of sensitive information.

Coordinate Projects:

  • Assist the CEO in coordinating complex administrative projects and initiatives related to WholeYouNYC, ensuring timely execution and alignment with strategic goals.
  • Track progress on key initiatives, identify potential roadblocks, and proactively propose solutions.
  • Prepare presentations, reports, and other documents for internal and external stakeholders.
  • Perform other duties as assigned.

Qualifications and Experience:

  • Bachelor's degree or equivalent required.
  • Minimum of 5 years of experience providing executive-level administrative support, preferably in a non-profit or healthcare setting.
  • Experience working with governing boards or similar committees is highly desirable.
  • Salary - $100,000 - $100,000

Desired Skills:

  • Excellent organizational, time management, and project coordination skills.
  • Strong written and verbal communication skills, with the ability to interact effectively with individuals at all levels of an organization.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to maintain confidentiality and exercise discretion in handling sensitive information.
  • Passion for Public Health Solutions' mission and commitment to advancing health equity in New York City.

Benefits:

• Hybrid Work Schedule.

• Generous Paid Time Off and Holidays.

• An attractive and comprehensive benefits package including Medical, Dental and Vision.

• Flexible Spending Accounts and Commuter Benefits.

• Company Paid Life Insurance and Disability Coverage.

• 403(b) + employer matching and discretionary company contributions.

• College Savings Plan.

• Ongoing training and continuous opportunities for professional growth and development.

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.

We look forward to learning more about you

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.


Monday-Friday, 9:00 am - 5:00 pm
35 hours per week

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