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Accounts Payable Specialist
3 weeks ago
In office position.
The Accounts Payable Specialist will have a daily responsibility to enter invoices and credits accurately, promptly resolving discrepancies, and collaborating with both Builders Warehouse, Inc. team members and vendors to ensure timely invoice processing.
Partial List of Responsibilities and Areas for Growth:
- Monitor the Accounts Payable shared email inbox to process vendor invoices, credits, and respond to Accounts Payable inquires.
- Upload invoices and credits through Optical Character Recognition (OCR) software, AP Assist.
- Create and maintain vendor invoice and credit OCR templates in AP Assist.
- 3 Way matching of all stock and direct invoices.
- Accurately classify overhead invoices to a general ledger account by vendor, ship to location, and expense type.
- Troubleshoot invoice, credit, and PO issues while working with Procurement department, managers, sales team, and vendors to correct discrepancies.
- Process invoices and credits in a timely manner to ensure vendors are current and maximize available discounts.
- Assists in the process of establishing and maintaining credit with new and existing vendors, including acquiring W-9s, ACH banking information, certificates of liability insurance, registered contractor licenses, and other necessary papers from vendors.
- Assists with processing 1099's at year-end.
- Resolve vendor billing issues and communicate with vendors the correct billing addresses and invoice delivery methods.
- Review monthly statements for outstanding invoices, credits, or unapplied payments.
- Maintains and promotes a safe working environment and follows all safety rules.
- Promotes team building concept.
- Complies with all company policies and procedures.
** NOTE: These are the essential, but not limited functions of the Accounts Payable Specialist position. Management has the discretion to add to or change the duties to assigned to this position.
Education and Experience:
- Associate or Bachelor's Degree in accounting is preferred.
- 1-2 years prior accounting experience/knowledge is required.
Skills, Knowledge, and Abilities:
- Proficiency in Microsoft Office products.
- Demonstrate a strong ability to analyze complex issues from multiple perspectives, develop communicate solutions to the issues.
- Proactively learn and internalize company policies and procedures with the capability to apply this knowledge autonomously while being adaptable to evolving business requirements.
- Understand unit of measures and unit of measure conversions.
- Good interpersonal, communication, and customer service skills to convey ideas and information in a clear and professional manner.
Physical Requirements:
- Ability to sit for extended periods of time.
- Regularly lift and/or move 10 lbs. Occasionally lift and/or move 25 lbs.
Supervisory Responsibility: No supervisory responsibility with this position.
Environment and Working Conditions: Office assigned in a good, fast paced environment. Work inside in controlled temperatures.
Salary Range: $22-$28 hourly based upon work experience, education, and/or skill level.
Benefits
Vacation Leave
Sick Leave
6 Holidays
Employee Discount
401k Retirement Plan (with company match)
Profit Sharing Plan
Insurance
Medical
Dental
Vision
Disability
Life
Medical and Dependent Flex Accounts
HSA Account
Job location
2821 S Parker Rd, Ste 805 - Aurora, CO
Background check and pre-employment drug test required.
Accounts Payable, Data Processing, Vendor Analysis, Billing Review, Customer Relations, Invoice Reconciliation
