Sr. Legal Administrative Assistant

1 month ago

San Jose, United States Robert Half Full time
Job DescriptionJob Description

We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties.


Responsibilities

• Manage and filter daily communications with internal and external clients.

• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.

• Compose, proofread, and edit correspondence, presentations, and other documents.

• Coordinate and schedule travel reservations, both domestic and international.

• Prepare and submit expense reports, and reconcile credit card transactions.

• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.

• Arrange and schedule internal and external meetings.

• Handle confidential information with discretion and diplomacy.

• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.

• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.

• Must possess a minimum of 5 years of experience in a legal administrative assistant role or similar position.

• Proficiency in billing functions and calendar management is essential.

• Experienced with iManage software.

• Proficiency in proofreading legal documents is necessary.

• Must have strong skills in Microsoft PowerPoint for creating presentations and reports.

• Ability to handle confidential information with discretion.

• Excellent written and verbal communication skills.

• Must be able to work in a dynamic, fast-paced environment.

• A proactive approach to problem-solving with strong decision-making skills.

• Ability to work independently as well as part of a team.

• Must possess a high level of professionalism and integrity.

  • Legal Administrative Assistant

    2 weeks ago

    San Jose, California, United States truckcrashlaw Full time

    Job Title: Legal Administrative AssistantThe Truck Accident Law Firm is seeking a highly skilled and organized Legal Administrative Assistant to provide administrative support to our partners, associates, and other legal and business services staff in our office.Key Responsibilities:Maintain calendars in Outlook, scheduling and coordinating internal and...

  • Legal Administrative Assistant

    4 weeks ago

    San Jose, United States truckcrashlaw Full time

    The Truck Accident Law Firm has the specialized skill experience and resources necessary to assist you in obtaining a full recovery if you are involved in a truck or commercial motor vehicle crash. We have helped many victims injured or killed in truck and motor vehicle crashes maximize their claim. We are dedicated to treating our clients with dignity...

  • Legal Administrative Assistant

    6 days ago

    San Jose, United States Abacus Group, LLC Full time

    Our client is a law firm. They seek a Legal Administrative Assistant to join their San Jose, CA office.ResponsibilitiesAnswer telephone calls, take messages and direct callsDraft and edit correspondence, presentations, and other documentsCoordinate travel reservations, both domestic and internationalPrepare expense reports and reconcile credit card...

  • In-House Legal Research Specialist

    2 months ago

    San Jose, California, United States Legal Full time

    We are seeking a highly skilled Legal Research Specialist to join our team in Cupertino, CA. This is a unique opportunity for a litigation paralegal or legal assistant to transition from a firm to an in-house role.Job Responsibilities:Review and respond to emergency requests from law enforcement agencies for customer information within established...

  • Sr. Manager, Legal Operations

    4 weeks ago

    San Jose, California, United States PayPal Full time

    Job Title: Sr. Manager, Legal OperationsAt PayPal, we're committed to building an equitable and inclusive global economy. As a Sr. Manager, Legal Operations, you'll play a critical role in shaping our legal operations strategy and driving innovation in our legal department.Job Summary:We're seeking an experienced and highly engaged Sr. Manager to join our...

  • Sr. Manager, Legal Operations

    2 weeks ago

    San Jose, California, United States PayPal Full time

    Job Title: Sr. Manager, Legal OperationsAt PayPal, we're revolutionizing commerce globally, and we're looking for a highly skilled Sr. Manager, Legal Operations to join our team. As a leader in financial technologies, our teams are cross-functional and inspired by the goal of improving the financial wellbeing of people and businesses around the world.Job...

  • Legal Administrative Assistant

    2 weeks ago

    San Jose, United States Robert Half Full time

    A well-established and growing global IP law firm that's committed to providing exceptional legal services to our clients is seeking a highly organized and experienced Administrative Assistant to join our dynamic team. The ideal candidate will be a proactive self-starter with excellent communication skills and a strong attention to...

  • Administrative Assistant/Legal Secretary

    4 weeks ago

    San Jose, California, United States LILAW INC Full time

    Job OpportunityWe are seeking a highly skilled and bilingual administrative professional to join our team at LILAW INC. As a small law firm specializing in business litigation, we require an individual who is proficient in both English and Mandarin Chinese.The ideal candidate will have experience working as a legal secretary, although training is available...

  • Legal Administrative Assistant

    2 months ago

    San Diego, California, United States AGG Legal Staffing Full time

    This role encompasses a range of administrative support functions, ensuring the delivery of exceptional services to clients while upholding a commitment to integrity and excellence. The position demands a comprehensive understanding of firm-specific administrative processes, information technology systems, research tools, and a broad awareness of client...

  • Litigation Legal Secretary

    2 months ago

    San Jose, United States Hoge Fenton Full time

    Hoge Fenton is a law firm headquartered in Silicon Valley providing legal services in a broad range of areas of law. We are recruiting for a full-time Litigation Legal Administrative Assistant in our San José, CA office. Job SummaryThe primary responsibilities are to perform secretarial and administrative duties to support litigation attorneys and...

  • Litigation Legal Secretary

    2 months ago

    San Jose, United States Hoge Fenton Full time

    Hoge Fenton is a law firm headquartered in Silicon Valley providing legal services in a broad range of areas of law. We are recruiting for a full-time Litigation Legal Administrative Assistant in our San José, CA office. Job SummaryThe primary responsibilities are to perform secretarial and administrative duties to support litigation attorneys and...

  • Legal Administrative Coordinator

    2 weeks ago

    San Jose, California, United States truckcrashlaw Full time

    Job Title: Legal Administrative AssistantThe Truck Accident Law Firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to our partners, associates, and other legal and business services staff. As a key member of our team, you will be responsible for a wide range of administrative tasks,...

  • Sr. Legal Administrative Assistant

    2 days ago

    San Francisco, United States Robert Half Full time

    Job DescriptionJob DescriptionKey Responsibilities:Calendar Management: Efficiently coordinate and manage calendars for VPs on both the East and West Coast, staying mindful of time zones.Event Planning: Organize virtual and in-person "offsite" events, including all-day Zoom meetings with engaging activities to keep participants motivated. Two upcoming...

  • Administrative Assistant/Legal Secretary

    4 weeks ago

    San Jose, California, United States LILAW INC Full time

    Job DescriptionWe are seeking a highly skilled and bilingual administrative professional to join our team at LILAW INC. As a key member of our business litigation team, you will provide administrative support to our attorneys and help maintain the smooth operation of our office.Key Responsibilities:Provide administrative support to attorneys, including...

  • Legal Administrative istant

    2 months ago

    San Jose, United States truckcrashlaw Full time

    The Truck Accident Law Firm has the specialized skill experience and resources necessary to assist you in obtaining a full recovery if you are involved in a truck or commercial motor vehicle crash. We have helped many victims injured or killed in truck and motor vehicle crashes maximize their claim. We are dedicated to treating our clients with dignity...

  • Legal Assistant

    2 weeks ago

    San Jose, California, United States CAIR San Francisco Bay Area Full time

    {"title": "Legal Assistant", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Legal Assistant to join our team at CAIR San Francisco Bay Area. The successful candidate will provide administrative support to our Managing Attorney and legal team members, ensuring the smooth operation of our legal department.Key...

  • Legal Assistant

    4 weeks ago

    San Diego, United States Lancier Legal, PC Full time

    Job DescriptionJob DescriptionAre you a dedicated and detail-oriented legal assistant with a passion for estate planning? Join our dynamic and forward-thinking estate planning law firm, where we prioritize client care and innovative legal solutions. As a legal assistant at our firm, you will play a critical role in ensuring our clients' peace of mind as...

  • Sr. Manager, Legal Operations

    6 days ago

    San Jose, California, United States PayPal Full time

    Job Description:At PayPal, we're committed to building an equitable and inclusive global economy. As a leader in financial technologies, we're seeking an experienced, highly engaged, innovative, and dynamic Sr. Manager to join our Legal Operations team. In this role, you'll be responsible for managing the Legal Operations Technology team, as well as the...

  • Litigation Legal Secretary

    1 week ago

    San Jose, United States Hoge Fenton Full time

    Hoge Fenton is a law firm headquartered in Silicon Valley providing legal services in a broad range of areas of law. We are recruiting for a full-time Litigation Legal Administrative Assistant in our San José, CA office. Job SummaryThe primary responsibilities are to perform secretarial and administrative duties to support litigation attorneys and...

  • Legal Administrative Assistant

    2 weeks ago

    San Diego, United States kay search group Full time

    Position: Legal Administrative Assistant Company: Global Law Firm Location: San Diego, CA Comp Package: Base salary up to $110K, Paid Overtime, Bonus, Full Benefits, Tuition Reimbursement, 401K+, etc. Responsibilities for Legal Administrative Assistant: Provide gatekeeping, administrative and document support to Partners and Associates Assist attorneys with...