Administrative Specialist

2 months ago

Lynnwood, United States Habitat for Humanity of Snohomish County Part time $18
Position:                            Administrative SpecialistLocation:                            Lynnwood, WashingtonReports to:                        Executive DirectorPosition Type: Part-time (~12-16 hours/ Tuesday through Friday), Hourly, Non-ExemptSalary Range:                   $18.00 / hour Summary:Habitat for Humanity of Snohomish County (Habitat) brings people together to build homes, communities, and hope. We serve our communities by building, repairing, and preserving decent and affordable homes in Snohomish County. In partnership with the community, businesses, faith organizations, and individuals, we work towards eliminating substandard housing, establishing housing stability, and creating more equitable opportunities for affordable housing in our neighborhoods. The Administrative Specialist supports the operations of the organization by providing timely and effective communication between internal and external stakeholders, maintaining organized internal systems and procedures, and assisting with regular and special projects in support of our various programs. The ideal candidate will possess superior organizational skills, excellent attention to detail, and enjoy having the versatility of participating in various facets of the organization. The candidate should feel comfortable with changing priorities and commitments and thrive on learning new skills, systems, and responsibilities as the organization continues to grow and evolve.     

Key Responsibilities:
  • Greet visitors and staff while promoting a warm, welcoming office atmosphere
  • Refer and direct phone calls, emails, and visitors as required
  • Collect, sort, and distribute incoming and outgoing mail and deliveries
  • Order, organize, and maintain inventory of office supplies; coordinate stationery and business card purchases
  • Facilitate employee hiring, onboarding, and departure procedures
  • Organize and maintain digital and physical filing systems and databases, including confidential departmental files and records
  • Act as liaison to external IT consultant and provide basic office technology support and administration including, but not limited to, ensuring printer/copier is functioning properly, setting up and decommissioning PCs and devices, setting up phone lines and voicemails, and managing IT user accounts.
  • Suggest process improvements and assist in establishing and maintaining efficient and consistent internal procedures. Participate in implementing and training staff in using updated procedures. 
  • Organize and maintain office safety information and procedures
  • Ensure office areas including reception, break room, conference rooms, and supply closet are clean, organized and in good working order. 
  • Assist in planning and logistics for office activities and events
  • Record and process incoming donations and gifts and assist with sending appropriate correspondence (Thank you cards, letters, etc.)
  • Work collaboratively with supervisor, coworkers, and customers.
  • Provide administrative support for ongoing and special projects as required

Essential Qualifications:
  • Have a strong passion for and be able to articulate the mission, values, and goals of Habitat for Humanity of Snohomish County.
  • Previous experience in an administrative role
  • Excellent verbal and written communication skills
  • Strong interpersonal and customer service skills, internally and externally, with groups and individuals.
  • Superior organizational and analytical skills with a strong attention to detail
  • Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
  • Demonstrated ability to design and improve processes
  • Ability to prioritize and handle multiple assignments at any given time
  • Maintain a high level of integrity and discretion while working with confidential and sensitive data
  • Self-motivated, reliable and enthusiastic; able to work with and motivate people with diverse backgrounds and capabilities.
  • Ability to learn and adapt to a changing environment and unexpected shifts in priorities
  • A willingness to assist team members and pitch in when needed
  • Advanced proficiency in technology including Microsoft Windows, Microsoft 365 Suite (Word, Excel, Powerpoint, OneDrive, Sharepoint), Adobe Acrobat 
  • Background check required.
 Habitat for Humanity of Snohomish County is an Equal Opportunity Employer Habitat is committed to a diverse and inclusive workplace. All candidates applying for this position will be reviewed without regard to race, ancestry, national origin, religion, age, gender, gender identity, sexual orientation, protected veteran status, marital status, physical or mental disability, or on the basis of any other federal, state/provincial or local protected class. How to Apply: To apply, send a cover letter, resume, and three references to: Jobs@habitatsnohomish.org

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