Administrative Specialist
5 days ago
Key Responsibilities:
- Greet visitors and staff while promoting a warm, welcoming office atmosphere
- Refer and direct phone calls, emails, and visitors as required
- Collect, sort, and distribute incoming and outgoing mail and deliveries
- Order, organize, and maintain inventory of office supplies; coordinate stationery and business card purchases
- Facilitate employee hiring, onboarding, and departure procedures
- Organize and maintain digital and physical filing systems and databases, including confidential departmental files and records
- Act as liaison to external IT consultant and provide basic office technology support and administration including, but not limited to, ensuring printer/copier is functioning properly, setting up and decommissioning PCs and devices, setting up phone lines and voicemails, and managing IT user accounts.
- Suggest process improvements and assist in establishing and maintaining efficient and consistent internal procedures. Participate in implementing and training staff in using updated procedures.
- Organize and maintain office safety information and procedures
- Ensure office areas including reception, break room, conference rooms, and supply closet are clean, organized and in good working order.
- Assist in planning and logistics for office activities and events
- Record and process incoming donations and gifts and assist with sending appropriate correspondence (Thank you cards, letters, etc.)
- Work collaboratively with supervisor, coworkers, and customers.
- Provide administrative support for ongoing and special projects as required
Essential Qualifications:
- Have a strong passion for and be able to articulate the mission, values, and goals of Habitat for Humanity of Snohomish County.
- Previous experience in an administrative role
- Excellent verbal and written communication skills
- Strong interpersonal and customer service skills, internally and externally, with groups and individuals.
- Superior organizational and analytical skills with a strong attention to detail
- Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
- Demonstrated ability to design and improve processes
- Ability to prioritize and handle multiple assignments at any given time
- Maintain a high level of integrity and discretion while working with confidential and sensitive data
- Self-motivated, reliable and enthusiastic; able to work with and motivate people with diverse backgrounds and capabilities.
- Ability to learn and adapt to a changing environment and unexpected shifts in priorities
- A willingness to assist team members and pitch in when needed
- Advanced proficiency in technology including Microsoft Windows, Microsoft 365 Suite (Word, Excel, Powerpoint, OneDrive, Sharepoint), Adobe Acrobat
- Background check required.
-
Administrative Support Specialist
1 week ago
Lynnwood, Washington, United States Bartlett Tree Experts Full timeOverview:Bartlett Tree Experts is a leading scientific tree and shrub care company with a strong commitment to quality and customer service. We are seeking an Administrative Assistant to support our team in providing exceptional service to our clients.We offer a competitive compensation package, including $25.00 per hour, a safety-first culture, and...
-
Affordable Housing Occupancy Specialist
1 month ago
Lynnwood, Washington, United States PanPacific Properties Full timeJob Title: HUD/RD Occupancy SpecialistWe are seeking an experienced professional to fill the role of HUD/RD Occupancy Specialist at PanPacific Properties. This position requires a strong background in property leasing, real estate administrative tasks, and legal administrative duties.The ideal candidate will have a good eye for detail, a strong knowledge of...
-
Legal Support Specialist
2 months ago
Lynnwood, Washington, United States Styles Law Full timeWe are a busy law firm, Styles Law, seeking an experienced legal support specialist to join our team. As a key member of our diversified practice, you will have the opportunity to work in a dynamic role that requires adaptability and strong communication skills.Key Responsibilities:Assist in various areas of law, including litigation, corporate law, and...
-
Rehabilitation Support Specialist
2 weeks ago
Lynnwood, Washington, United States ATI Physical Therapy Full timeJob SummaryATI Physical Therapy is seeking a highly motivated and detail-oriented Rehabilitation Support Specialist to join our team. As a key member of our operations team, you will provide direct patient care and support under the supervision of licensed clinicians.Key Responsibilities:Provide direct patient care and support, including setting up and...
-
Utility Specialist
4 weeks ago
Lynnwood, United States Avenue5 Residential Full timeSummary of Responsibilities The utility services specialist works with all Avenue5 national suppliers as it relates to utilities at a property, i.e. utility billing, waste, telecom, WiFi and other services falling under this purview. This role is responsible for assisting in the onboarding of all national utility supplier accounts for new and existing...
-
Clinical Supervisor
1 week ago
Lynnwood, Washington, United States Center for Autism and Related Disorders Full timeJob Title: Clinical Supervisor - Autism Treatment SpecialistJoin the Center for Autism and Related Disorders as a Clinical Supervisor - Autism Treatment Specialist. As a key member of our team, you will be responsible for overseeing the clinical aspects of treatment for patients with Autism Spectrum Disorder (ASD). This includes assessing and analyzing...
-
Property Records Specialist
1 week ago
Lynnwood, Washington, United States Service Corporation International Full timeJob SummaryAs a Property Records Specialist at Service Corporation International, you will play a crucial role in reviewing and analyzing property records to ensure accuracy and completeness. This entry-level position requires strong attention to detail and problem-solving skills to reconcile discrepancies between multiple record sources.Key...
-
School Nurse Position
4 days ago
Lynnwood, Washington, United States Edmonds School District Full timeNursing Services SpecialistEdmonds School District is seeking a highly skilled and dedicated Nursing Services Specialist to join our team. As a key member of our staff, you will be responsible for developing plans for student health and safety, providing nursing expertise, and collaborating with students, parents, and school staff to address physical and...
-
Employment Coordinator
1 week ago
Lynnwood, Washington, United States Korean Women's Association Full timeJob SummaryWe are seeking a highly organized and detail-oriented Employment Coordinator to join our team at the Korean Women's Association. The successful candidate will provide clerical support and personnel-related duties, interacting with staff, customers, and the public on a daily basis.Key Responsibilities:Coordinate with homecare supervisors/program...
-
IoMT Specialist--Cybersecurity Field Team
4 weeks ago
Lynnwood, United States Kaiser Permanente Full timeJob Summary: Supports the technical and inventory activities associated with the delivery of cybersecurity controls for medical, non-medical, and other IoT end point devices as a part of Kaiser Permanente's comprehensive cybersecurity program. Essential Responsibilities: Utilize hardening guides to coordinate and execute controls to reduce the...
-
Veterinary Support Specialist
3 weeks ago
Lynnwood, Washington, United States Banfield Pet Hospital Full timeAbout the RoleWe are seeking a highly skilled and compassionate Veterinary Assistant to join our team at Banfield Pet Hospital. As a Veterinary Assistant, you will play a vital role in ensuring the health and well-being of our furry patients.Key ResponsibilitiesSupport Veterinary Care: Assist veterinarians and veterinary technicians in providing quality care...
-
Veterinary Dermatology Specialist
2 weeks ago
Lynnwood, Washington, United States Animal Dermatology Group Inc Full timeJob SummaryAnimal Dermatology Group Inc is seeking a skilled Licensed Veterinary Technician to join our team. As a key member of our medical staff, you will be responsible for providing exceptional care to our patients and supporting our veterinarians in delivering top-notch dermatology services.Key Responsibilities:Assist veterinarians in surgery and...
-
Pediatric Nurse Specialist
2 weeks ago
Lynnwood, Washington, United States Interim Healthcare of Bellevue WA Full timeJob Title: Registered NurseWe are seeking a dedicated Registered Nurse (RN) to support a special needs child within the school district. This role is ideal for nurses seeking part-time work during school hours.Responsibilities:Provide age-appropriate health, social, and developmental assessments using relevant tools and methodologies.Develop a suitable plan...
-
Outpatient Sports Medicine Physician
4 months ago
Lynnwood, United States SeaMar Community Health Centers Full timeCompany Overview Sea Mar Community Health Centers was founded in 1978 with a single clinic in the South Park neighborhood of Seattle. Today, Sea Mar is Washington’s largest provider of community-based, comprehensive health care with over 36 medical clinics along the Puget Sound. We are looking for a mission driven Sports Medicine physician dedicated to...
-
Healthcare Intake Specialist
3 weeks ago
Lynnwood, Washington, United States EverHome Healthcare Full timeIntake Coordinator Opportunity at EverHome HealthCareWe are seeking a highly motivated and customer-focused individual to join our team as an Intake Coordinator. As a key member of our team, you will play a critical role in building relationships with referral partners, increasing sales, and ensuring exceptional customer service.Key Responsibilities:Take...
-
Facilities Specialist
3 months ago
Lynnwood, United States Expeditors Full timeJob Description Major Duties and Responsibilities: Physical space capacity: Verify open seats are indicated properly in the seating chart, confirming availability for new hires and employees. Provide awareness to Facilities Manager on needs for significantly more or less leased space. Facilities administration: Provide outstanding customer...
-
Adult Primary Care Physician Lynnwood
2 weeks ago
Lynnwood, Washington, United States Catholic Health Initiatives Full timeOverviewVirginia Mason Franciscan Health brings together two award-winning health systems in Washington state, CHI Franciscan and Virginia Mason. As one integrated health system with the most patient access points in western Washington, our team includes 18,000 staff and nearly 5,000 employed physicians and affiliated providers. At Virginia Mason Franciscan...
-
Adult Primary Care Physician Lynnwood
1 week ago
Lynnwood, Washington, United States Catholic Health Initiatives Full timeOverviewVirginia Mason Franciscan Health brings together two award-winning health systems in Washington state, CHI Franciscan and Virginia Mason. As one integrated health system with the most patient access points in western Washington, our team includes 18,000 staff and nearly 5,000 employed physicians and affiliated providers. At Virginia Mason Franciscan...
-
Utility Services Coordinator
3 weeks ago
Lynnwood, Washington, United States Avenue5 Residential Full timeJob SummaryWe are seeking a highly skilled Utility Services Specialist to join our team at Avenue5 Residential. As a key member of our utility services team, you will be responsible for assisting in the onboarding of national utility supplier accounts for new and existing properties, coordinating closure of such accounts when properties are sold or are no...
-
Portable X-Ray Imaging Specialist
4 weeks ago
Lynnwood, Washington, United States DispatchHealth Management Full timeJob Summary:We are seeking a skilled Portable X-Ray Technologist to join our team at DispatchHealth Management. As a key member of our diagnostic imaging team, you will be responsible for performing mobile diagnostic imaging procedures in various settings to support the diagnosis and treatment of diseases and injuries.Key Responsibilities:Perform mobile...