Receptionist

2 months ago


Torrance, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity in the Financial Services industry, based in Torrance, California, United States. The role is for a Receptionist, where the individual will play a crucial role in establishing a friendly and detail oriented environment for our clients, staff, and guests.

Responsibilities:

• Serve as the initial point of contact for visitors, providing a warm and welcoming atmosphere.
• Effectively manage incoming calls, ensuring queries are addressed or redirected appropriately.
• Organize and schedule appointments, ensuring smooth business operations.
• Provide general office support, contributing to the efficient running of the business.
• Maintain detail orientation and poise in representing the firm.
• Utilize Microsoft Excel, Microsoft Word, and Microsoft Outlook to perform tasks and maintain records.
• Conduct data entry tasks with precision, updating and maintaining accurate records.
• Answer multi-line phone system, ensuring efficient communication within the office.
• Handle email correspondence adeptly, ensuring all communications are timely and accurate.
• Organize files systematically, ensuring easy access and retrieval of information.• Proven experience in answering a multi-line phone system.
• Excellent customer service skills.
• Proficiency in data entry tasks.
• Ability to manage email correspondence efficiently.
• Exceptional interpersonal skills for interacting with clients and colleagues.
• Proficiency in Microsoft Excel for data management and analysis.
• Familiarity with Microsoft Outlook for managing emails, meetings, and calendars.
• Proficiency in Microsoft Word for creating and editing documents.
• Experience in organizing files for easy retrieval and record-keeping.
• Ability to schedule appointments accurately and efficiently.
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