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Front Desk Coordinator

1 month ago

Seattle, United States Robert Half Full time
Job DescriptionJob DescriptionWe are opening a position for a Front Desk Coordinator in the Investment Management industry in Seattle, Washington. The role involves a series of administrative responsibilities, customer service tasks, and office management duties in a bustling work environment. This short-term contract presents an engaging opportunity for individuals with a knack for organization and a flair for interpersonal communication.

Key responsibilities:

• Serve as the first point of contact, greeting guests and answering/directing phone calls.
• Keep a pulse on daily office activities, ensuring smooth operations.
• Uphold cleanliness and organization in all common areas, including kitchens, corridors, and conference rooms.
• Manage set-up and clean-up of office meals.
• Oversee inventory and stocking of office supplies and snacks.
• Sort and distribute incoming mail and packages efficiently.
• Submit maintenance requests to the building as needed.
• Assist with ad-hoc projects as directed by various departments.
• Utilize Microsoft Excel, Outlook, and Word for various administrative tasks.
• Coordinate logistics for high profile events to ensure their successful execution.• Prior experience in Administrative Assistance is essential
• Proficiency in Answering Multi-Line Phone System is required
• Experience in Concierge Services is highly desirable
• Strong Customer Service skills are a must
• Proficiency in Data Entry is necessary
• Excellent Interpersonal Skills are required
• Knowledge of Microsoft Excel, Microsoft Outlook, and Microsoft Word is necessary
• Experience in Organizing Files is important
• Experience in managing High Profile Events is a plus
• Knowledge of Adequate Inventory management is required
• Experience in handling Daily Mail is necessary
• Ability to work with Account Executives is highly desired
• Experience in coordinating logistics is essential.